TECHNICAL SPECIFICATION
1. The Tenderer (Manufacturer/Trader) should have
a) Valid ISO certificate.
b) Valid Drug License.
c) Valid Manufacturing Licence( in case of manufacturer)
d) VAT Clearance Certificate.
e) Certificate with reference to valid TIN/SHRIN No should be attached with the tender documents.
f). Authorised distributors are eligible to participate in the tender provided they submit the manufacturer’s authorisation and power of attorney to transact business on behalf of the manufacturer
g). Manufacturing unit who has been blacklisted either by the Tender inviting authority or by any state Govt. or Central Govt. organization for the quoted item is not eligible to participate in the tender during the period of blacklisting
h). The tender should provide details of name, address, telephone no., Fax, e-mail of the manufacturer / authorized distributor / service centre / contract person / office in Orissa
2. The medicines listed in the lists should be certified by the proper authority
for their genuineness. Valid ISO /IEC/CE and other required certificates
from the appropriate authority should be enclosed with the tender
documents in order to know the genuineness of the product.
3. The rate finalised for the medicines will be valid till finalisation of the next
tender.
4. The successful bidder is required to deliver the medicines in good condition on
door delivery basis during the valid period of tender. No extra cost of
transportation will be paid for supply of orders.
5. The party will be held responsible for supply of any sub standard materials and
will be treated accordingly as per law of the court.
6. The successful bidder is required to supply the medicines within 15 days from
the receipt of supply order. An undertaking in this regard will be submitted along
with the tender documents.
7. Test analytical report of the medicines batch wise have to be submitted during
delivery of medicines.
8. Samples of medicines should be produced before the tender committee. It is in
the discretion of the tender committee to choose any sample for supply
according to specification and quality. The sample will be selected on the basis of
technical selection. The bidder will be rejected, if the sample of any bidder does
not qualify technical specification.
9. The cost of tender paper Rs.2000/- (Rupees Two thousand only) will be
submitted along with the tender document in shape of Demand Draft only in
the name of “ZILLA SWASTHYA SAMITI, NAYAGARH.”
10. EMD value of Rs.20,000/-. in shape of Demand Draft only in the name of “ZILLA
SWASTHYA SAMITI, NAYAGARH.”
11. The supplied items should arrive at the warehouse with remaining self life of at least 5/6th of the Stipulated total shelf life from the date of manufacturing of that product.
12. All the Strips/Boxes /Pouches/Vials/Packing should be stamped with labelling “Govt. supply not for Sale” in the indelible ink. MRP if mentioned any where should be erased.
13. In case of open tender, two stage biding systems should be followed.
14. The advertisement for open tender should be published in one widely published Oriya daily, one English daily & Govt. website. The time limit from sale of tender to last date of receipt of tender should be 10-30 days.
15. The two stage biding system should comprise of
i) Technical Bid
ii) Financial Bid
The tender paper must be superscripted as “MEDICINE TENDER OF DISTRICT , NAYAGARH” and there should be two envelops in side the main, superscripted as “Technical Bid” another as “ Financial Bid”.
16.Financial bid of only those Bidders will be opened, who qualify in their
technical bid.
17.The drug manufacturer must be having valid GMP/WHO GMP certificate
and proof of this must be submitted at the time of submission of tender in
technical bid.
18.The minimum eligibility criteria should be that :
· The bidder should be a manufacturer/authorized agent with valid manufacturing license.
· The manufacturer must have a valid GMP/WHO GMP certificate
· The manufacturer must be ISO certified organization
· The manufacturer should have 3 years market standing in supplying drugs
to Govt./Corporate/PSU Hospitals in India duly supported by end-user
certificate.
19. The rate contract once approved should remain valid for one year or till
date of next approval which ever is earlier.
20. Purchase orders may be placed to the authorized distributors & bills can
be raised by the authorized distributors on behalf of the manufacturer, if
specifically authorized by the manufacturer in their tender submitted by the
manufacturer.
21. Performance Security of 5% of the purchase order value should be
submitted by the selected firm within 20 days of issue of purchase order.
22. The EMD of the party will be forfeited, if the party refused to supply the
medicine during valid period of Contract either due to increase in cost of
medicine or other wise during this period.
23. All the tablets /capsules must be supplied in blister or aluminum packing no
loose drugs should be supplied.
24. At least ½ (50%) shelf life should be there by the time it is received at the Drug Warehouse.
25. At the time of supply (in case of medicines), the supplier must submit a test report of the batches being supplied from approved laboratory that the supplied medicines &
consumables are of standard quality basing on which the medicines can be used/distributed.
26. If there are more than one valid rate for one item (i.e. local approved list/DGS&D/Govt. of Orissa), the CDMO/CMO will place the order to the firm having lowest rate and if that firm does not supply, they will go to the next firm of any approved list / DGS&D firm.
27. The Dist. Authority will also do random testing of the supplied medicines in NABL approved laboratory for which quality testing, packing & forwarding charges if any will be borne by the supplier in case of tender items.
28. Sample quality testing charge will be borne by the qualifying bidder.
29. Medicines and other consumables will be ordered as per requirement.
DETAILS OF THE TENDERER & LOCAL CONTACT PERSON
Corporate Office(The address in which the purchase orders and payment details will be communicated) / Local Contact Person / Branch Office / Zonal Office / Service Centre if any, in Orissa.
Name & Full Address
Telephone Nos., landline
Mobile
Fax
E – Mail
Date of Inception
Manufacturing License Nos. & Date
Name of the issuing authority
License valid up to
Signature of the Tenderer :
with seal
Date :
Official Seal :
CHECK LIST
Please put in the respective box
DOCUMENTS : SUBMITTED OR NOT
COVER – A (TECHNICAL BID)
1. Tender document Fee
Page Yes No. No.
Page Yes No
2. Details of Manufacturing License / No.
Authorization cerificate from manufacter
3. EMD Page Yes No
No.
4. Valid ISO Certificate Page Yes No
No.
5 Attested Photocopy of Up-to-date Page Yes No.
GMP/WHO GMP certificate. No.
6. PAN Page Yes No.
No.
7. Copy of original Tender and schedules, duly Page Yes No.
signed by the Tenderer with Original receipt No.
9. VAT clearance certificate Page Yes No.
No.
10. Valid Drug license Page Yes No.
No.
11. Certificate with reference to TIN / SRIN Page Yes No.
No.
No.
12. Certificate with regard to not “black listed”. Page Yes No.
by any govt. organization No.
No.
COVER – B (PRICE BID)
1. PRICE PROPOSAL AS PER FORMATS