ANNEXURE 1
TECHNICAL AND PRICING REQUIREMENTS
BID NUMBER: / RFB 1335/2015CLOSING DATE: / 04 SEPTEMBER 2015
CLOSING TIME: / 11:00AM
RFB DESCRIPTION: / The appointment of service provider to supply Sparc T4-1 Server and UNIX backup solution for DAFF
ANNEXURE 1A: BID BACKGROUND
1. Introduction
The purpose of this RFB is to invite competent service providers (hereinafter referred to as “bidders”) to submit proposals for Supply SPARC T4-1 Server and UNIX backup solution for DAFF
There is a need for procurement of new server and UNIX backup solutions at Department of Agriculture, Forestry and Fisheries (DAFF) at Pretoria offices. The functions of these requirements are to store, retrieve and send computer files and data to other computers on a network and data backup. These services will be rendered at Harvest House building, which is situated at 20 Hamilton Street, Arcadia, Pretoria.
2. Business Objective
DAFF data backup equipment are old and no longer functioning properly. These requirements are used to store, retrieve and send computer files and data to other computers on a network and data backup, therefor there is a need for procurement of this equipment so that DAFF can be able to back up its data on a daily basis.
It is important that this procurement be completed as soon as possible.
3. Scope
The requirements are for the supply of Sparc T4-1 Server and UNIX backup solution for DAFF. UNIX is used to backup Geographic Information System (GIS) data. The successful service provider should migrate the old system to the new server and operationalise.
The Department does not require a COMPULSORY SITE-INSPECTION. After the Recommendation from SITA, DAFF will award the contract and sign a contract with the service provider. DAFF will issue the Order to the service provider, and manage the project (i.e. no further involvement from SITA).
3. Evaluation criteria and methodology
The evaluation of the bid shall be based on the 80/20 reference points system as per PPPFA.
The breakdown of points is as follows:
Price points / 80B-BBEE status level contribution / 20
Total / 100 points
Stage 1: Screening of mandatory documents
Stage 2: Technical Mandatory requirements
Stage 3: Price and B-BBEE Evaluation
NB: THE BID MUST COMPLY WITH ALL THE REQUIREMENT OF A SPECIFIC STAGE TO PROCEED TO THE NEXT STAGE OF EVALUATION.
ANNEXURE 1B: TECHNICAL SPECIFICATION
1 MANDATORY & NON-MANDATORY REQUIREMENTS
1.1 Bidders are required to EXPLICITLY MARK EITHER “COMPLY”, “OR “DO NOT COMPLY” on each and every non-mandatory requirement. Failure to do so will be taken as a “DO NOT COMPLY”.
1.2 Bidders must SUBSTANTIATE/MOTIVATE where required. Failure to do so will be taken as a “DO NOT COMPLY”.
1.3 Bidders may where necessary, REFER TO ADDITIONAL REFERENCE MATERIAL SUBMITTED BY DOCUMENT NAME/NUMBER, PAGE NUMBER AND PARAGRAPH. Where a reference in substantiation is made to another page (“off-page”) in the bidder’s submission, such referenced page shall be clearly identified by a unique reference number and such reference number shall be provided in the question’s substantiation. During evaluation, SITA reserves the right to treat a question for which an “off-page” referenced substantiation page cannot be located based on such a unique reference number as a “DO NOT COMPLY”.
2 MANDATORY REQUIREMENTS (Please click the box e.g.☒)
Please note: Bidders may be provided substantiation as an annexure and indicate the reference where substantiation is required.
2.1 Design Overview
2.1.1 Specifications of required SPARC T4-1 Server:(a) Solaris UNIX Operating System
(Recent Version, Compatible to Solaris 10 based Applications) / Comply / Not Comply
☐ / ☐
(b) 2X 2.85 GHz SPARC T4 processors. / Comply / Not Comply
☐ / ☐
(c) 8 X 600GB 10 000 RPM SAS HDD. / Comply / Not Comply
☐ / ☐
(d) 2X disk controllers with raid 0 and 1. / Comply / Not Comply
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(e) Sun flash accelerator PCIE card. / Comply / Not Comply
☐ / ☐
(f) 512 GB RAM – (16 x 32GB DIMMS). / Comply / Not Comply
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(g) 1 X SATA DVD+/- RW. / Comply / Not Comply
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(h) 4 X 10GB Ethernet. / Comply / Not Comply
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(i) 4 X 10GB Ethernet port. / Comply / Not Comply
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(j) 1 X serial port. / Comply / Not Comply
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(k) 4 X USB 2.0 external; 1X USB 2.0 internal. / Comply / Not Comply
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(l) 4 X USB 2.0 external; 1X USB 2.0 internal. / Comply / Not Comply
☐ / ☐
(m) 6 X PCI slots. / Comply / Not Comply
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(n) 1 X VGA port – HD-15 VGA port. / Comply / Not Comply
☐ / ☐
(o) 2 X hot-swappable AC 1200W redundant (N + 1) power supplies. / Comply / Not Comply
☐ / ☐
(p) Fibre channel HBA. / Comply / Not Comply
☐ / ☐
(q) Sun USB keyboard and mouse. / Comply / Not Comply
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(r) Graphics card pin HD-15 VGA card. / Comply / Not Comply
☐ / ☐
(s) RT 45 X 1 serial management. / Comply / Not Comply
☐ / ☐
(t) Warranty - One (1) year Hardware warranty and damaged equipment must be replaced with Sun Certified equipment only. / Comply / Not Comply
☐ / ☐
(u) Response Conditions - Service provider must respond within 8 hours for call back response (within warranty period). / Comply / Not Comply
☐ / ☐
(v) Response Conditions For Faulty Equipment - service provider must respond to the site if the equipment is faulty within 24 hours (within warranty period). / Comply / Not Comply
☐ / ☐
(w) Physical Support - 100 hours physical support of the operationalised system is required in the event of failure which will be paid on a Time and Material basis for a period of two (2) years. / Comply / Not Comply
☐ / ☐
(x) Migration – Migration of the servers host systems such as Agricultural Geo-referenced Information Systems (AGIS), Telephone Management System (TMS), AgriLand and Informix database. (optional) / Comply / Not Comply
☐ / ☐
3.1.2 Specifications of required UNIX backup solution:
(a) Backup device – SL150 slot drive, 2 drive and desktop/rack mounted. / Comply / Not Comply
☐ / ☐
(b) Backup controller. / Comply / Not Comply
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(d) 2 X secure backup licenses. / Comply / Not Comply
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(e) Oracle storagetek ACSLS manager software (latest Version). / Comply / Not Comply
☐ / ☐
(f) Fibre channel direct connection. / Comply / Not Comply
☐ / ☐
(g) Warranty - Three (3) years hardware warranty and damaged equipment must be replaced with Sun Certified equipment only. / Comply / Not Comply
☐ / ☐
(h) Response Conditions - Service provider must respond within 8 hours for call back response (within warranty period). / Comply / Not Comply
☐ / ☐
(i) Response Conditions For Faulty Equipment - The service provider must respond to the site if the equipment is faulty within 24 hours (within warranty period). / Comply / Not Comply
☐ / ☐
(j) Physical support - 100 hours of support of the operationalised system is required in the event of failure which will be paid on a Time and Material basis for a period of two (2) year and should be a Sun Spectrum Silver System Support / Comply / Not Comply
☐ / ☐
ANNEXURE 1C: PRICING SCHEDULE
1. General Criteria
1.1 SITA reserves the right to award the required services to multiple service providers.
1.2 NOTE All prices must be VAT inclusive and must be quoted in South African Rand (ZAR).
1.3 All the consortium or joint venture partners must submit a complete set of the latest audited financial statements.
1.4 Scope of Pricing: All prices quoted are the total price for the entire Scope of Required Services and Deliverables to be provided by bidder.
1.5 The bidders are required to use the exchange rate provided below to enable SITA to compare the prices provided by the s using the same exchange rate:
R 00.00 = 1 US dollar
R 00.00 = 1 Euro
R 00.00 = 1 Pound
2.
The cost of delivery, labour, S&T, Overtime etc. must be included in this proposal. / Accept / Not Accept☐ / ☐
3.
All additional costs must be clearly specified. / Accept / Not Accept☐ / ☐
SBD 3.1
PRICING SCHEDULE – FIRM PRICES
(PURCHASES)
NOTE: ONLY FIRM PRICES WILL BE ACCEPTED. NON-FIRM PRICES (INCLUDING PRICES SUBJECT TO RATES OF EXCHANGE VARIATIONS) WILL NOT BE CONSIDERED
IN CASES WHERE DIFFERENT DELIVERY POINTS INFLUENCE THE PRICING, A SEPARATE PRICING SCHEDULE MUST BE SUBMITTED FOR EACH DELIVERY POINT
Name of bidder…………………………………… Bid number…………………...Closing Time 11:00 on ………………………..
OFFER TO BE VALID FOR ……… DAYS FROM THE CLOSING DATE OF BID.
ITEM QUANTITY DESCRIPTION BID PRICE IN RSA CURRENCY
NO. (INCLUDING VAT)
- Required by: ………………………………….
- At: ………………………………….
…………………………………
- Brand and model ………………………………….
- Country of origin ………………………………….
- Does offer comply with specification? *YES/NO
- If not to specification, indicate deviation(s) ………………………………….
- Period required for delivery ………………………………….
*Delivery: Firm/not firm
- Delivery basis (all delivery costs must be
included in the bid price) ………………………………….
Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.
“all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies.
The appointment of service provider to supply Sparc T4-1 Server and UNIX backup solution for DAFF / confidential / Page 6 of 6TABLE: COSTING MODEL
PROVIDE YOUR PRICE BREAKDOWN IN SOUTH AFRICAN RAND VALUE AS PER THE TABLE BELOW:
Description / Qty / Unit price / Total1.1.1 T4-1 SERVER SOLUTION
a) T4-1 Server solution / 1
b) Warranty / 1 year
c) Physical support / 100 hours for a period of two (2) years (time and material: when needed)
d) Migration (optional) / 1
1.1.2 UNIX BACKUP SOLUTION
a) Unix backup solution / 1
b) Warranty / Three (3) years
c) PHYSICAL SUPPORT / 100 hours for a period of two (2) years (time and material: when needed) (one)
1.1.3 Installation for both solutions / a. Unix server with migration (one)
b. Backup solution (one)
CEILING PRICE
v The above solution is assumed to be a working solution and if any additional items are included in your solution and have cost implications please describe them in the table below:
Description / Qty / Unit price / Total /Total cost of additional items needed to ensure a working solution
The appointment of service provider to supply Sparc T4-1 Server and UNIX backup solution for DAFF / confidential / Page 10 of 10