Team: AP Payments to Employees
Background
The project was designed to pay employees quicker for travel and reimbursements through Accounts Payable. In addition, we would like to reduce costs by eliminating or reducing the number of checks by using Electronic Fund Transfers (EFT).
Objective
The team objective is to pay employees faster through a secure electronic process.
Team Members
Ming-Tung “Mike” Lee (ABA) - Sponsor
Susan Johnson (Accounts Payable) – Leader
Kendal Chaney-Buttleman (Accounting)
Gina Curry (Student Financial Services)
Leah Davis (Procurement)
John Guion (Procurement)
Justine Heartt (Financial Services)
With Assistance from IRT Staff Members
Project Milestones
Training
07/24/2012 – 07/25/2012
Meetings
08/15/2012
09/07/2012
09/27/2012
GAP - Sister Campus System Modification
10/31/2012
GAP – Mod. Install, Configuration & Testing
01/15/2013
GAP – Beginning of Semester and Sickness
02/27/2013 – Scheduled
In addition, there have been sub-meetings in researching this process.
Completed
Process Mapping
Cross-Functional Flow Chart (swim lanes)
Value Stream Mapping (current)
Value Stream Mapping (future)
In-Work
Review of Options
Decision on Method
Set-up Security
Documentation
Testing
Training
Go Live
Findings
· Desire to improve payment time via EFT
· Savings possible include
o Reduces number of checks and associated banking costs
o No staff time to disburse
o No staff time on stale dated checks
o No postage required
· Sister campus modification
o Delay in obtaining
o May not be supported in future
o Self-Serve still has security issues
o Requires change to vendor files
· May not use self-serve, but still obtain savings and get money in employee’s hands quicker.
Solutions
· Still in Process – next meeting is 02/27/2013
Results
· Still in process, results to date include
o Better understanding of LEAN
o Great teamwork
o Strong desire to improve
· Desired results should include
o Savings
o Quicker Employee AP Payments
o Secure Banking Information
o A Win-Win Situation
Rev: 02/25/13 Sacramento State