Charnwood Events Forum

14thFebruary2012

Notes

  1. Introductions
  • Around the table including a visitor from North West Leicestershire, Angela Bexton.
  1. Notes from the last meeting
  • Agreed
  1. Tony Chadwick Linda Cressey attended – GreenZone Festival 29th & 30th June.
  • 2 day music festival organised by the Military and an Event Organising Company.
  • ‘Base Camp’ will be a web site, where all papers and documents in relation to the event will be uploaded.
  • A traffic management system will be implemented in relation to arriving and leavingincluding parking officers on duty.
  • The drop-off Zone for cars and taxis will be inside the grounds.
  • Information will be sent out to ticket buyers in connection with directions and parking.
  • Showsec will be hired as the Security Company.
  • An Event Management Plan will be produced and uploaded.
  • The Everyman Race Track entrance (Hoton end) will be the entry point for all vehicles.
  • Linda requested contact details of the Event Forum, Lynne to forward.
  • Lynne to advise SERCO in relation to re-cycling, waste etc.
  • Stuart Adkin confirmed Environmental Health would be checking the drinking water supply.
  • Tony is in contact with the local Police.
  • Fire Service will be contacted, Linda confirmed all fire regulation will be adhered to.
  • Organisers are looking at deploying ‘track-way’ if it rains.
  • Jackie requested a road sweeper be on hand following the event if it rains.
  • Suggested organisers contact Burton Parish Council and CBC (Bev Green) to work out sound plan.
  1. Adrian Spencer Mick Ballard attended - Barrow Running Club
  • Identified that a 16A is required
  • Barrow could ‘piggy back’ on the joint Global order with Rothley and Birstall which would reduce costs Barrow to make contact.
  • Club advised signage will alsobe required.
  • Organisers confirmed that the main issues are around parking at the start of race.
  • Jackie to find out about a ‘rolling road closure’
  • Jackie to find out about how long a road can be closed before a road closure is required.
  • Barrow Running Club to contact Jackie with copies of ‘running’ maps/plans.
  • Jackie to look at the possibility of a County-Wide Global Order.
  1. Olympic and Jubilee Event Summary
  • Summary attached.
  1. St Georges Day Parade Loughborough - concerns re: A6 route
  • Highways confirm that the Police aren’t supporting it
  • 16A is required for this route?
  • Diversions would be required, but all agreed they would be huge.
  • Also expensive costswould be incurred in relation to signage.
  • Police or a Traffic Management Company would have to make an application to change traffic lights sequence.
  • Recommendation to change the route and offer a safer alternative route. Suggest route previously used by the Scouts. This could then be approved through the Town and Police Clauses Act.
  1. Queens Jubilee Street Parties
  • Highways guidance attached
  1. Queens Jubilee Street Parties
  • One application recieved to date from Johnson Road, Birstall which is a residential area.
  • All agreed that one InternalTown and Police Clauses Act could be done to include all the roads involved in Jubilee Street Parties.
  1. Street Party Thrussington
  • No details to date.
  1. David Hicks – presented ‘Safety Advisory Group’
  • This is what the Forum should be known as to the ‘outside world’
  • This enables the Council to be compliant.
  1. Dateof next meeting
  • Tuesday 13th March @ 10.30am - 12.00