Taylor Road Elementary PTO
Executive Board Duties
Executive Board shall:
Pass all documentation to the successors by June 30.
The President shall:
Preside at all meetings of the organization
Perform such duties as may be prescribed in these bylaws or assigned by the
organization
Coordinate the work of the officers in order that the objectives may be promoted
Enforce the Return Check Policy for the organization
Attend District meetings representing TRE PTO
Create Agenda for all meetings
File Board members list with Permanent Files
Will have voting privileges during all meetings
The vice president shall:
Act as aids(s) to the president
Will perform the duties of the president in the absence or inability of that officer
to serve.
Coordinate the work of the committees in order that the objectives may be
promoted.
Will be back up PTO Manager Software Coordinator
File Committee Chair list with Permanent Files
Will have voting privileges during all meetings
The second vice president :
Is the Principal of Taylor Road Elementary.
Will act as the liaison between the Taylor Road PTO and the Reynoldsburg
Board of Education.
Will be administrator for the TRE PTO Scholarship
Will be the tie vote if a tie has occurred in voting process
The recording secretary shall:
Record the minutes of all meeting of the organization; and provide a copy to the
executive board 2 weeks after the meeting
Have a current copy of the bylaws
Maintain a membership list by being PTO Manager Software Coordinator and
create Volunteer/Member Form to collect information
File By-Laws, Member List, Volunteer Form and all Meeting Minutes in
Permanent Files
Will have voting privileges during all meetings
Perform other delegated duties as assigned by the executive board
The corresponding secretary shall:
Write or send correspondence;
Serve in the absence of the recording secretary;
Maintain the organization’s web pages on school district’s web site
Contact board members by telephone and/or email regarding meetings.
Send monthly reminder to all members of organization
Give updates to the person(s) on proposals submitted to executive board for approval.
File all Agendas in Permanent Files
Will have voting privileges during meetings
Staff Liaison
Is Staff member of TRE
Handle the benevolent fund
Will act as the liaison between the executive board and the Taylor Road Staff
members
The treasurer shall:
Keep a full and accurate account of receipts and expenditures.
Make disbursements as authorized by the president, executive board, or
organization in accordance with the budget adopted by the organization.
Present a financial statement at every meeting of the organization and at other
times when requested by the executive board.
Present the year's proposed budget at the September meeting of the organization
File copy of budget, transaction reports, and bank statements in Permanent files
Will have voting privileges during all meetings
The assistant treasurer shall:
Reconcile the books on a monthly basis.
May not assume the treasurer’s duties unless position is open and member
chooses to do so.
File tax form 990EZ or 990 with a Schedule A to the IRS. Our federal filing must
be completed by November 1.
Make copy of Tax forms for school principal.
File Taxes in permanent files along with all receipts.
Will have voting privileges during all meetings.
These Duties were defined on 02/08/2010.
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