Taste of the South Festival - Exhibitor S Pack

POOLE BID CHRISTMAS MARKET BOOKING FORM

Welcome to Poole BID Christmas 2017

Thank you for your interest in the Poole BID Christmas Market, The Quay, Poole, BH15

We are encouraging all producers of food, drinks, clothing, art and jewelryto be a part of the TWO-DAY Christmas Market on Saturday 2nd and Sunday 3rdDecember 2017.

A delight for visitor’s eyes, taste buds and wallets! We will provide you with a perfect platform to showcase your brand and products (new or established) to the public, the trade and visitors from around the country.

Information about the festival:

•Held 2nd and 3rd December2017

•The festival will be outdoors, and we are providing the 3 x 3m Christmas marquees and 2 x 6ft trestle tables per booking

•Opening hours are:Sat: 10 – 6pm, Sun: 10 – 4pm

•All attendees MUST show proof and provide a Public Liability Insurance before we can accept your application.

Inclusive of the price of the space, you will also receive the following business opportunities:

•Short overview of your business on the Poole BID Christmas Website and a link to your business website and social media (we will send you the Christmas information for inclusion on your website and Social Media, you can also link directly to our website so your customers can get updated information as it goes live)

•PR - press coverage, photo-gallery and exhibitor list as long as you book by November 2017.

If you’d like to reserve a place please complete this form and send it to s soon as possible to ensure your space.

PLEASE NOTE: Payment in FULL is required on receipt of your invoice as raised by Poole BID once we have accepted your booking and MUST BE PAID IN ADVANCE. Should you require further information, please don’t hesitate to contact myself on 01202 308800

Application Form

Please complete the following in BLOCK CAPITAL LETTERS:

Name:

......

Company:

......

Address and Postcode:

......

Contact Number:…………………………………..

Mobile:…………………………………

Email: ......

Brief Description of your Company for the website:

......

Website:…………………………………………

Facebook:……………………………………….

Twitter:…………………………………………...

Instagram:………………………………………..

Signature:

…………………………………………………………………………………………………

Date:

…………………………………………………………………………………………………

Trading Information

For trading information, please complete the following:

Please confirm the dates you wish to trade at the event by ticking the box

BOTH DAYS
Saturday 2nd : 10 – 6pm
Sunday 3rd: 10 – 4pm
£100 / ONE DAY
Saturday 2nd December
10 – 6pm
£60 / ONE DAY
Sunday 3rd December
10 – 4pm
£60
STAND SPACE 3 x 3m – including 2 x 6ft trestle tables and lighting

Other information required

YES / NO
Do you require electricity?This is £30 per day for 13 amps
I confirm I will be trading within the space (3 x 3m) booked.
I confirm I have a Public Liability Insurance for a minimum of £5m per claim and I enclose the current certificate.

Produce/ Goods Being Sold

Please give an overview of the products that will be sold.

Please complete if you are selling FOOD OR DRINK.

Food Hygiene & Risk Assessment

You MUST complete this section if you are selling any food and drink

1.)Registration and Insurance

Local authority you are registered with:

Date of last inspection:

Do you have a Public Liability Insurance for 5m minimum per claim? YES / NO

Have you enclosed a copy of your current certificate? YES / NO

(Registration of your stall cannot be made without this)

What is your Health and Hygiene rating?

2.)Required Documentation

At any time during the event, your stall could be inspected by an Officer from the Council’s Environmental Health Department and the Festival’s Health and Safety Office. As a result, please ensure you have the following documents:

Documented Food Safety Management System i.e. HACCP
Food Business Registration
Temperature Control Monitoring Record Sheets (for refrigerated storage)
Gas and Electrical Safety Certificates

NOTE

If you are handling and / or serving food you will need to provide a hand washing facility.

For further information or advice regarding safety, food health & hygiene, contact Poole Environmental Health Department via

How to Pay

Payment must be made by bank transfer: as stated on your invoice

Please ensure that you have completed the form to the best of your ability, if you are unsure about anything please ask.

Terms and conditions

Services provided - Exhibitors are responsible for the security/safe storage of their own equipment and products and for their own rubbish removal each day. There will be lighting provided inside the marquees.

Emergency Services - Each exhibitor will be provided with information about first aid points, stewards and routes and procedures agreed with the emergency services.

Vehicle Access:

NO vehicle movement between event operating hours and all stall holders must be present during operating hours. The main road along Poole Quay will be closed for the duration of the Christmas Market so vehicle movement will be controlled.

Electrical appliances: You must have all your electrical appliances PAT tested and comply with the current electrical standards.

Stalls: We ask that your exhibiting stall / space looks visually appealing at all times with appropriate branding and storage of all stock should be out of sight of the customers or neatly concealed. Each brand to have its own style of dressing, using for example: baskets; crates; wooden boards; slate tiles; signage etc.

Cancellation policy:

50% refundable up to 28 days before the event. Non-refundable after this.

Please Note: Poole BID do not accept responsibility for any loss or damage to exhibitor’s goods - exhibitors are responsible for their own goods. For any of the event that is held outdoors, we do not accept responsibility for financial loss to any exhibitor as a result of weather, events outside of our control or cancellation of the event for reasons outside our control.

If you have a risk assessment used at another festival or event then please just update it and sent to us, if you do not currently have a risk assessment there is a form below for your use, further information on risk assessments and examples can be found on the Health and Safety web page

We have started off the risk assessment for you by including a sample entry for a common hazard to illustrate what is expected.

Look at how this might apply to your business, continue by identifying the hazards that are the real priorities in your case and complete the table to suit.

Company name: Date of risk assessment:

What are the hazards? / Who might be harmed and how? / What are you already doing? / Do you need to do anything else to control this risk? / Action by who? / Action by when? / Done
E.g. Slips and trips / Staff and visitors may be injured if they trip over objects or slip on spillages. / General good housekeeping is carried out.
All areas well lit, including stairs.
No trailing leads or cables.
Staff keep work areas clear, e.g. no boxes left in walkways, deliveries stored immediately. / Better housekeeping in staff kitchen needed, e.g. on spills.
Arrange for loose carpet tile on second floor to be repaired/replaced. / All staff, supervisor to monitor
Manager / From now on
xx/xx/xx / xx/xx/xx
xx/xx/xx