Lake of the Woods Community Club
Regular Board Meeting Minutes
13May2013
Tanya Michaels opened the Meeting for 13May2013 at the Wright Bliss Fire Station at 7: pm.
Board Members Present: -- Phil Blum, Virginia Gallyer, Edward Nelsen, Tinker Jolliff, David Tyler, Tanya Michaels, Rich Day, Clate Williams, Genevieve Ellis, and Joyce Schilt.
Board Members Absent: -- Tom O’Donahue.
Tom O’Donahue is official off the Board.
Community/Members Present: -- Joanne Irish, and Matt Lester.
Agenda: -- There were no additions to the Agenda except for the concerns of our guests. This was the fence by Matt Lester. And problems with Lot 272 by Joanna Irish.
Motion: -- Clate Williams moved that we accept the Minutes as corrected. MMSP
Presidents’ comments -- Tanya Michaels brought up a discussion she had with Dept. of Fish and Wildlifeon Fish and Wildlife permits.
1st Vice President (Water): -- Dave Tyler reported the backflow value in Pump House 1 needs to be replaced.He also reported that someone broke into the fence for the 3rd time. No other damage was noted and no garbage was left around. The wells are running good for now.
2nd Vice President (Maintenance): -- Rich Day reported they got the signs put up. The one sign left to put up is the,(dogs must be on a leash), sign. Rich received bids on the two park entrance signs and they are under negotiation.Rich Day and Anthony Duncan helped put up the signs.
Rich had a couple of issues with maintenance. It was suggested we review the contract to make it more specific. It was stated that the maintenance contract was automatically renewable every year and that either party could opt out with a 30 day letter of resignation.
There was also an issue with spots in the new grass at Pete Rix Park. Ed Nielsen is going to look into it.
Discussion: -- Dave Tyler brought up an issue about spraying for weeds around the Pump Houses as the spray could get into the water. He said Roundup should not be used.
Secretary’s Report: -- Joyce Schilt brought in the Minute Book for 2012 and passed it around and will put it in the Corporate Office as of tomorrow, Tuesday the 14th.
Treasurers’ Report: -- Genevieve Ellis showed a report that had all the people that hadn’t paid any on their Special assessments yet this year. She also had a Member come and ask that the lien on their Lot be taken off while they refinanced. They owe $600.00 and $464.70 in assessments and fees, but have been good about making payments.
Motion: -- Genevieve Ellis made a motion that we release the lien on Lot 026 while the refinance is being completed. MMSP
Motion: -- Genevieve Ellis made a motion to charge a late fee of $5.00 per month on all assessments. Both annual and balances effective 01Jul2013. MMSP
Guest - Matt Lester was here to discuss his fence.
Motion: -- Clate Williams made a motion that we allow the six foot fence for Lot 193. MMSP
Guest - Joan Irish was here to see if we could do something about Lot 272.
Motion: -- Phil Blum made a motion to consult with an Attorney to foreclose on Lot 272. MMSP
Committee Reports-Special Events: -- Rich Day reported we need some kind of portable coverings in the Parks for Special Events.
Motion: -- Genevieve Ellis made a motion that Rich Day purchase two, 12 X 12 canopies for Special Events, for $500.00. MMSP
Discussion on the watermain repair on 138th: -- Dave Tyler reported that he had a quote, but it didn’t tell him what it was going to cost for the overall job. Dave has a couple of other bids that aren’t finalized yet so we tabled this for the next meeting.
Discussion on the Water Meters: -- Dave reported that we will have 300 meters installed by the end of June. Dave said we have an email from the county saying we don’t have to have permits for the backflow valves.
Motion: -- Dave Tyler moved that we have Construction Specialties Enterprises Inc. Install the Water Meters. MMSP
A contract was signed by the LOTWCC Board to have Construction Specialties Enterprises Ink. Install the Water Meters.
Tanya Michaels closed the regular Board Mtg. at Wright Bliss Fire Station about 9:30.
Regular Board Mtg. Minutes submitted by Joyce Schilt, Secretary on 13May2013.
These Minutes were approved 11Jun2013 and signed by Joyce L Schilt,Secretary .
1of2-13May13