Council Meeting 4 FEBRUARY 2014
TADCASTER TOWN COUNCIL
COUNCIL MEETING – 4 FEBRUARY 2014
PRESENT: CHAIRMAN S Cobb
COUNCILLORS E B Mansfield, D N Bain Mackay, I Edmondson, W Lockwood (Part), Miss M Middlemiss, G R Parker, K Perkins, K Price and R H Sweeting (Part)
CLERK Jane Crowther
DEPUTY CLERK Jo Mottershead
PRESENT David Gluck (Executive Support for Tadcaster & Villages CEF Group) PC Liz Hartley, Matthew Anderson (Tadcaster Youth Council) and 7 members of the public.
C124 APOLOGIES – (Item 1) – Were received and recorded from G Lodge
C125 DECLARATIONS OF INTEREST – (Item 2) – None
C126 PUBLIC SESSION – SUSPEND STANDING ORDERS – (Item 3) - To allow members of the public to speak on any matter as it relates to the town
RESOLVED – That item 3 be discussed following item 6.
C127 REIMPOSE STANDING ORDERS – (Item 4)
C128 POLICE REPORT – (Item 5) - Members noted a Police report circulated by PC Liz Hartley. Crime had been low during January 2014.
C129 RIVERSIDE PLANS – (Item 6) -
C129.1 - David Gluck updated members regarding an action plan and timescales for a revised Riverside improvement scheme to be presented at an Extra Council meeting to be held on the 26 February 2014.
Investigations into the possibilities of an Archaeological Dig in partnership with English Heritage were ongoing.
An update and details of changes to the original plans and future plans were explained as follows:-
· The amount of play area equipment would be reduced, lower impact and positioned out of sight of local residents.
· Play equipment would be static and not have moving parts.
· Plans for the play area would not be drawn up until the completion of the proposed Archaeological Dig.
· Meetings were to be held with the Environment Agency, Tadcaster Albion Football Club and The Angling Club to check that plans are acceptable.
· There would be a residents on site meeting, date to be confirmed.
· Disabled access to the beach may prove too expensive
PUBLIC SESSION – SUSPEND STANDING ORDERS – Residents raised the following issues:-
· The deeds of properties in Church Yard state that excavations could not exceed 18 inches.
· There remained a covenant on the land adjacent to the Church
· A play area could attract anti-social behaviour
· Flooding would affect the scheme.
· The river side was an area of natural beauty that should not be spoilt.
· The money used for the project could be spent on keeping the town clean and tidy.
REIMPOSE STANDING ORDERS -
C129.2 – Tadcaster Town Council Representative for the CEF Riverside Scheme -
RESOLVED – Councillor Miss M Middlemiss to represent the Council at the CEF Working Group for the Riverside Park Scheme.
C130 ELECTION OF TOWN MAYOR/CHAIRMAN ELECT 2014/2015 – (Item 8)
Councillor Mansfield reported that as Vice Chairman 2013/14 that he did not wish to be considered for Chairman Elect for 2014/15.
Councillor Cobb was proposed and seconded for Mayor/Chairman Elect for 2014/15.
Councillor Sweeting was proposed and seconded for Mayor/Chairman Elect for 2014/15
Votes were taken for both candidates.
RESOLVED – That Councillor S Cobb be Chairman elect for 2014/2015.
Councillor Sweeting was disappointed that he had not been elected Chairman for 2013/14 following his Vice Chairman’s role during 2012/13.
C131 ELECTION OF DEPUTY TOWN MAYOR/VICE CHAIRMAN ELECT
Councillor Parker was proposed and seconded for Deputy Mayor elect 2014/15.
RESOLVED – That Councillor Parker be Deputy Mayor/Vice Chairman elect for 2014/15.
C132 CORRESPONDENCE – (Item 10) the following items of correspondence were noted and discussed as follows:-
C132.1 – NYCC Passenger Transport – Members noted that the Moors area bus guide, Dales area bus guide and the Tadcaster and Selby bus guide would not be produced for 2014.
RESOLVED – That information regarding the above bus services be put on the website.
C132.2 – The Local Government Boundary Commission – Electoral Review of Selby: Final recommendations – Members noted the final recommendations.
C132.3 – Chairman of Selby District Council – Members considered a request for a donation to the Chairman of Selby Charities. (Circulated prior to the meeting)
RESOLVED - That the Council would not donate to the above charities as the TTC Chairman had their own chosen charities to consider.
ACTION – Clerk to reply accordingly
C132.4 – Email Police Inspector Richard Abbott – Members noted the appointment of Inspector Vicky Taylor as Police Inspector for the Selby District following Inspector Abbotts transfer within the force. (Circulated prior to the meeting)
C133 NEIGHBOURHOOD DEVELOPMENT PLAN – (Item 11) - Members discussed a reply received from Selby District Council regarding Neighbourhood Planning (Circulated prior to the meeting)
RESOLVED – That subject to any legal challenges to Appleton Roebucks (pilot scheme) NDP, TTC remained interested in a NDP for Tadcaster and would revisit the decision following completion of the pilot scheme.
C134 CEMETERY MATTERS – (Item 12)
C134.1 – Cemetery Report and Review – Polices & Procedures – Members noted the recommendations from the Finance & General Purposes Committee regarding Policies and Procedures.
RESOLVED – That the following Resolution at minute No F94 agreed at the Finance and General Purposes Committee meeting held on the 28 January 2014 be adopted:-
That the Cemetery work be divided into two parts as follows:-
Part 1 - The first paragraph of part 1, parts 2, 3 and 4 be updated to a useable format as stated in the report. Administrative costs of £1725 to be taken out of reserves for completion of the work.
Part 2 – The second paragraph of part 1 of the report to be scoped by the Clerk to ascertain the most effective course of action to ensure that records and maps are kept and stored effectively. A scoping report to be reviewed at the next appropriate meeting.
ACTION – Clerk to deal.
C134.2 – Cemetery Management – Members elected four members to form a Cemetery Management sub Committee of the Council as follows:-
RESOLVED – Councillors G Lodge, D Mackay, G R Parker and E B Mansfield form a Cemetery Management subcommittee of the Council.
C135 USE OF THE ARK – (Item 13) - Members noted the recommendations by the Finance & General Purposes Committee for a revised policy for the use of the Ark. (circulated prior to the meeting)
RESOLVED – Councillor G R Parker and the Assistant Clerk to liaise and draft the wording for a Use of the Ark Policy and report back to the next appropriate meeting.
C136 CENTRAL AREA CAR PARK – (Item 14)
C136.1 – Drainage Works and Toilet Provision - Members discussed the ongoing SDC drainage works in the Central Area Car Park.
Members were concerned that the current drainage works in the Car Park had not included a provision for the possibility of a future toilet facility.
RESOLVED – That a request be sent to SDC to ask if a drainage facility could be considered.
ACTION – Clerk to deal.
C137 YOUTH COUNCIL UPDATE – (Item 7)
C137.1 - Matthew Anderson updated members as follows:-a questionnaire asking what the youth would like to see in Tadcaster had been put on Facebook. 19 questionnaires had been completed.
Reply’s had included: - improvements to the riverside area, a skate park, and general sporting activities for ages 12 – 16.
Councillor Lockwood joined the meeting.
C137.2 – Councillor Lockwood reported that funding could be sought from the CEF Youth Key Fund. A bank account would be required.
The Clerk suggested that the Youth Council Finances be taken on by the Council either by implementing a separate Cost Centre or by adding a heading to the F&GP Budget.
RESOLVED –
· That a separate Cost Centre be implemented for The Youth Council.
· That in accordance with Council procedures that all payments/cheques be signed by three Councillors at Council meetings.
ACTION – Clerk to deal.
RESOLVED –
· That the LGA 1971 Section 101 be used to delegate the necessary power to the Youth Council.
· The Youth Council to regularly report back to Council meetings.
C138 SELBY DISTRICT COUNCIL - COMMUNITY INFASTRUCTURE LEVY – (Item 15) Members discussed and considered a reply to the SDC consultation ending 28 February 2014.
RESOLVED – That following the receipt and circulation of further information to be supplied by Councillor Mackay, that the Environment Committee had the power to agree a reply
Councillor Sweeting left the meeting
C139 REPORTS BY DISTRICT AND COUNTY COUNCILLORS – All District and County Matters had been discussed during the course of the meeting.
C140 CEF PARTNERSHIP BOARD - Partnership Board Update – (Item 17) - Members were updated on the CEF Partnership Board meeting held on 20 January 2014.
Councillor Metcalfe reported that the main item arising from the CEF were Plans for the Riverside Park.
C141 TADCASTER TOWN COUNCIL NEWSLETTER – Summer 2014 (June) – (Item 18)
C141.1 - Items already put forward and agreed at previous meetings were: Payment of Grant Aid, Litter Pick event
C141.2 – The following items were agreed for the Newsletter: - Reports from the Annual Town meeting and the Youth Council.
C142 WEBSITE AND MEDIA ITEMS – (Item 19) - Members suggested the following matters from the meeting to place on the website and before the media: - Information regarding the Dales Bus Service, Cemetery matters when appropriate.
C143 APPROVAL OF MINUTES – (Item20) – Members approved as a correct record the minutes of the following Council and Committee Meetings:-
Council meeting held on 3 December 2013
Extra Council meeting held on 14 January 2014
Finance & General Purposes Committee meeting held on 3 December 2014
Environment Committee meeting held on 14 January 2014
Finance & General Purpose Committee meeting held on 28 January 2014
RESOLVED – That following a minor change to F 94 the Finance & General Purposes Committee minutes be approved.
ACTION – Clerk to deal
C146 That the items discussed under Part II be ratified and agreed.
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