Division of Finance and Facilities Management / Purchasing Department
5700 Cass Avenue, suite 4200
Detroit, Michigan 48202
(313) 577-3734
FAX (313) 577-3747
April 6, 2011
Addendum #1 /
Minutes of the Pre-bid Conference
ToRequest for Proposal
RFP - Design Services for the
Advanced Technology Education Center (A-TEC)
April 6, 2011
IMPORTANT – PLEASE NOTE: Effective December 1, 2007, bid notices will be sent only to those Vendors registered to receive them via our Bid Opportunities Listserve service. To register, to , and click on the “Join our Listserve” link at the top of the page. Instructions are at the top of the page, and the Building Design Listserv service is on this page.
The mandatory pre-bid conference for Design Services for the Advanced Technology Education Center (A-TEC)was held on April 6, 2011 at 1:00 p.m.Fran Ahern, Terry Margolis, Ahmad Ezziddeneand Ken Doherty reviewed the highlights of the pre-bid package, especially concerning details such as proposal due dates and who vendors may contact during the live proposal process.
As a point of information, the University Master Plan is available at
A copy of the sign in sheet is included on the web posting of this document at
Numerous questions and answers were addressed at the pre-bid meeting. Some of the issues were as follows:
- Consultants should define all Joint Venture relationships, included in the consulting team, and the responsibilities of each in their executive summary so that the University can easily identify this information.
- Vendor will need to supply as part of the deliverables, a project schedule for the complete project, using estimated time frames for each phase of the project through Construction Administration. They should also provide a timeline for the work associated with the Feasibility study.
- Deliverables related to this project are outlined in the RFP. Deliverables that are to be included in the vendors cost, are outlined in the RFP.Oversight during the Construction phase and Construction documents are part of the deliverable.
- As part of the deliverables, the project team will be required to establish a cost estimate to assist the establishment of a total project cost. Additionally, cost estimating services, are needed to verify that the design of the final documents are within the project budget.
- Acceptable and unacceptable reimbursable costs are outlined in part H of Section V. Any items to be considered as reimbursable should be specifically outlined in the vendor’s proposal. Although hard copy documents are required for review meetings with the University stake holders, they are not considered a reimbursable item. The Consultant will not be required to produce prints for Contractors. Travel costs within the State of Michigan are excluded and should not be included as a reimbursable. Possible out of state travel to view classrooms would need to be discussed and approved ahead of time.
- The University requires 4 total copies of the RFP response, oneclearly markedoriginal, and 3 copies. In addition to the hard copies, the University is requesting one digital copy as well.
- The maximum number of pages a proposal can have is 30 pages. This count includes all forms and executive summary. 30 Pages means one-sided sheets with a font size NO SMALLER than 11 point. Covers and tabs not included in this count.
- Liability Insurance and Error & Omission Insurance from awarded vendor are required.However, certificates are not required with proposals.
- The project requiresthe creation of construction documentation, all University standards, both for design and for computer and information technology (C&IT) must be adhered to. The web site to reference vendors to for University Construction Design Standards is
- While the General Conditions of Construction and Supplementary General Conditions for Construction of the Contract deal principally with the responsibilities and obligations of the General Contractor, it is understood and acknowledged that they also define requirements for the Design Professional’s performance. As a result, the AIA Document A201 General Conditions of the Contract for Construction (Twelfth Edition) April, 1970, and the Wayne State General Conditions of Construction and Supplementary General Conditions for Construction of the Contract pertaining to this Project are expressly incorporated into this Agreement. The Wayne State documents can be found online at It is expressly understood that the Design Professional is not responsible for the construction of the Work.
- A site visit was not scheduled.
- The Level of Effort Work Plan and Cost Schedule C have been posted separately to the website in an excel format for simple update and must be included as part of the response to this RFP. Please NOTE: Additions to the Level of Effort requires YES on Restricted Services Schedule A.1.
- Vendors are required to note any concerns or modifications they may have as part of their proposal submission, especially in the area of contract language. In the absence of any noted concerns, the University will understand that the Vendor is willing to accept our contract “as is”.
- The bankon the corner of the lot is a separate parcel with a shared drive that exits through WSU owned property.
- The Budget has not been finalized. Phase 1 is to establish a budget to either renovate the existing structure or demolish and rebuild. Cost estimates are part of Phase 1 Feasibility study and Phase 2 Design and Construction documentation. The Board of Governors must approve the total project budget before the design vendor is approve to commence to Phase 2, which includes building, site and interior design as defined by the RFP.
- The building is currently vacant.
- Currently the University does not have drawings for the existing structure.
- The building does not have a basement. There are several elevated areas for equipment and storage.
- Vendors will be required to provide an energy efficient “sustainable design” concept in the design solutions. The Building should support LEED certification and the design professional should include the professional effort to submit the required documentation to submit for certification in the fee proposal. The University will determine whether to apply for certification, once an assessment of the new USGBC requirements are conducted with the design professional assistance.
- A Hazardous Materials study / survey will be coordinated by the University outside of this study.
- HVAC Controls will be performed by Siemens (University preferred vendor) as well as, Security Design will be under a separate contact and assigned to the Design Consultant for administration.
- Classroom buildings require the awarded contractor to pull State Fire Marshal, Electrical and Mechanical permits. Designers shall submit a plan review (requiring the same) to each agency within the State of Michigan.
- All supporting documentation submitted with this proposal will become the property of the University and may be subject to Freedom of Information Act disclosure, exceptions include requested Financials after receipt of RFP response, sent to the Director of purchasing for review.
- The University will conduct a thorough document review at 90% completion of the construction documents. Approximately 3 weeks should beallotted for this activity.
- Wayne State University is not subject to city of Warren zoning and planning codes. However, the consultant and WSU will work with the city of Warren to identify areas of cooperation in the spirit of being a “good neighbor”.
- Project completion goal – September 2012, the actual completion date will be set after the feasibility study is completed.
- A copy of the sign in sheet is included on the web posting of this document at
- All clarifications as addendums will be posted to the Website. Vendors are encouraged to check periodically for updates.
- Please note that the url address listed in the RFP was in correct, that page has been left intentionally blank and Purchasing has the listed the correct url address as follows, for future reference: .
Proposals are due before 12:00 p.m., local time, on April 19, 2011. Four (4) copies of the proposal are to be. In addition, an electronic version is required, which should be submitted to and be sure your subject line reads “(company name) RFP Advanced Technology Education Center Response”. Proposals received after this time will be rejected. Please note – Your RFP submission is not valid unless we receive both the hard copy and the electronic copy on or before the due date and time.
All questions concerning this project must be emailed to: Paula Reyes, and copied to Ken Doherty Purchasing Department Email: and, .
Do not contact members of FP&M or the Staff directly as this may result in disqualification of your proposal.
Thank you for interest shown in working with Wayne State University.
Paula Reyes, Purchasing Manager
CC:Fran Ahern, Terry Margolis, Ahmad Ezziddene, Attendee list.
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