Table of Contents of All

SUMMARY OF

TABLE OF CONTENTS OF ALL

COUNCIL MEETINGS

HELD DURING 2009

(TRIM Ref. No. M09/766)

M08/4616

Table of Contents – Council Meetings – 1 January 2009 to 31 December 2009

SUMMARY OF TABLE OF CONTENTS OF COUNCIL MEETINGS

FROM 1 JANUARY 2009 – 31 DECEMBER 2009

10 FEBRUARY 2009

DECLARATION OF OPENING

PRESENT/APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY APPROVED)

1.PUBLIC QUESTION TIME

1.1Mr. W. Monks, Chairperson, Western Region Environment Network (WREN), 21 Bushey Road, Wembley Downs – UWA Bushland, Underwood Avenue

1.2Ms Cathy Reindler – Stirling Highway Redevelopment

1.3Mr Glenn Ruscoe – Rates on Vacant Land

2.PUBLIC ADDRESS SESSION

3.REQUESTS FOR LEAVE OF ABSENCE

4.DISCLOSURES OF FINANCIAL INTEREST

4.1Councillor Hipkins – Financial Interest in Item 13.1 – Financial assistance with Legal Fees

4.2Rebecca Moore – Executive Manager Community Services – Financial Interest in Item 13.8 – Appointment of Senior Officers

4.3Ian Hamilton – Executive Manager Technical Services – Financial Interest in Item 13.8 – Appointment of Senior Officers

5.DISCLOSURES OF INTERESTS AFFECTING IMPARTIALITY

6.DECLARATIONS BY COUNCILLORS

6.1Declarations by Councillors who have not given due consideration to all matters contained in the business papers presently before the meeting

7.CONFIRMATION OF MINUTES

7.1Ordinary Council Meeting – 9 December 2008

8.TABLING OF MAYORAL ANNOUNCEMENTS WITHOUT DISCUSSION

9.TABLING OF COUNCILLORS’ ANNOUNCEMENTS WITHOUT DISCUSSION

9.1Councillor Hipkins – Network City Seminar

9.2Councillor Argyle – Victoria Bushfires Donation

9.3Councillor Smyth – OASIS Café

9.4Councillor Bell – Commercial Air-Conditioning

10.TABLING OF REPRESENTATIVES’ ANNOUNCEMENTS WITHOUT DISCUSSION

11.PETITIONS

12.DIVISIONAL REPORTS AND MINUTES OF COUNCIL COMMITTEES AND ADMINISTRATIVE LIAISON WORKING GROUPS

12.1MINUTES OF COUNCIL COMMITTEES

12.2CORPORATE SERVICES - Report Nos. CP1.09 to CP4.09 (Copy Attached)

CP1.09 Monthly Financial Report – October 2008 (File No. FIN/003-08)

CP2.09 Residential and Visitor Parking Permits (File No. RGS/023-05)

CP3.09 Changes to Parking – Park Road, Nedlands (File No. RGS/046) – referred to Traffic Management Committee

CP4.09Changes to Parking - Gordon Street, Nedlands (File No. RGS/046) - referred to Traffic Management Committee

13.REPORTS BY THE CHIEF EXECUTIVE OFFICER

13.1Financial Assistance with Legal Fees – Cr M Hipkins

13.2Report on the Decisions from the Annual General Meeting of Electors on 1 December 2008 (File No. CRS/059-10)

13.3Common Seal Register Report – December 2008 & January 2009

13.4List of Delegated Authorities – December 2008 & January 2009

13.5Proposed Green Title Subdivision of No. 150 (Lot 122) Rochdale Rd, Mt Claremont (File No. RO3/150 and WAPC/139079)

13.6Application to Vary The Conditions of a Licence: Nedlands Rugby Union Club Inc. ENV/-13-3

13.7Proposed Lease Agreement – Swanbourne Beach Redevelopment – Café Development (File No. STR/031-04) (Coastal Districts Ward)

13.8Appointment of Senior Officers

14.ORDERS OF THE DAY

15.MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

15.1Councillor Hipkins - Presentation of Legal Expenses to Council (TRIM Ref. D08/23317)

16.NOTICES OF MOTION GIVEN AT THE MEETING FOR CONSIDERATION AT THE FOLLOWING ORDINARY MEETING ON 24 FEBRUARY 2009

16.1Councillor Hipkins – One Percent for Art Initiative

16.2Councillor Tyson – Levy for East Underground Power Project

17.URGENT BUSINESS

17.1Changes to Parking – Monash Ave, Nedlands

18.CONFIDENTIAL BUSINESS

DECLARATION OF CLOSURE

24 FEBRUARY 2009

DECLARATION OF OPENING

PRESENT/APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY APPROVED)

1.PUBLIC QUESTION TIME

1.1Mr Glenn Ruscoe, 16 Highbury Street, Floreat – Rates on Vacant Land

1.2Mrs Elaine Jacoby, Jutland Parade, Dalkeith – Dalkeith Subdivision Survey (TRIM Ref. M09/3036)

2.PUBLIC ADDRESS SESSION

3.REQUESTS FOR LEAVE OF ABSENCE

4.DISCLOSURES OF FINANCIAL INTEREST

5.DISCLOSURES OF INTERESTS AFFECTING IMPARTIALITY

5.1Councillor Hodsdon – Report D5.09 – V Festival Concert, Sunday 5 April 2009, Claremont Showgrounds, Claremont

5.2Councillor Smyth – Report D10.09 – Approval to Extend the Mains Sewer to the Property Boundary of the Nedlands Yacht Club (File No. BLD/096)

6.DECLARATIONS BY COUNCILLORS

6.1Declarations by Councillors who had not given due consideration to all matters contained in the business papers presently before the meeting

7.CONFIRMATION OF MINUTES

7.1Ordinary Council Meeting – 10 February 2009

8.TABLING OF MAYORAL ANNOUNCEMENTS WITHOUT DISCUSSION

9.TABLING OF COUNCILLORS’ ANNOUNCEMENTS WITHOUT DISCUSSION

9.1Councillor Tyson – Clean Up Australia Day Events

9.2Councillor Bell – Victorian Bush Fires and the Need for a Worst Case Scenario Assessment for the City of Nedlands

9.3Councillor Hodsdon – Nedlands’ Summer Concerts

9.4Councillor Tan – Nedlands’ Summer Concerts

10.TABLING OF REPRESENTATIVES’ ANNOUNCEMENTS WITHOUT DISCUSSION

11.PETITIONS

12.DIVISIONAL REPORTS AND MINUTES OF COUNCIL COMMITTEES AND ADMINISTRATIVE LIAISON WORKING GROUPS

12.1MINUTES OF COUNCIL COMMITTEES

12.2DEVELOPMENT SERVICES - Report Nos. D1.09 to D11.09 (Copy Attached)

D1.09 No. 23 (Lot 759) Circe Circle, Dalkeith – Retrospective Approval for Retaining Walls to Rear and Front Fencing to Eastern Boundary (File No. CI1/23) (Dalkeith Ward)

D2.09 No. 97 (Lot 675) Webster St, Nedlands – Retrospective Application for a Rear Setback Variation to Additions (File No. WE1/97) (Melvista Ward)

D3.09 No. 69 (Lot 565) Hampden Rd, Nedlands – Proposed Office Building (File No. HA6/69) (Hollywood Ward)

D4.09Approval of 2009 Relay for Life Event – Perry Lakes Stadium on 29 – 30 March 2009 (File No. ENV/017-03)

D5.09 V Festival Concert, Sunday 5 April 2009, Claremont Showgrounds, Claremont

D6.09 Dalkeith Survey on Subdivision – Report of Results (File No. TPN/118-03)

D7.09City of Subiaco Draft Neighbourhood Centre Plans - Referral for Comment from City of Subiaco (File No. ORN/009-04)

D8.09Lease of Hackett Hall, Draper St Floreat to Playlovers Inc.

D9.09 Adoption of the framework for the rating and prioritisation of Council Facilities (File No. BLD/076)

D10.09Approval to extend the mains sewer to the property boundary of the Nedlands Yacht Club (File No. BLD/096)

D11.09Draft Strategic Waste Management Plan (File No. WSM/031)

12.3TECHNICAL SERVICES - Report Nos. T1.09 to T2.09 (Copy Attached)

T1.09Administration’s Investigation of Alternative Locations in South of Stirling Highway for the Installation of a Fenced Dog Park

T2.09Tender No. 2008/2009.08 Storm Water Drainage Construction Services

12.4CORPORATE SERVICES - Report Nos. CP5.09 to CP12.09 (Copy Attached)

CP5.09 Establishment of Budget Committee (File No. FIN/00311)

CP6.09 Local Government Ordinary Election 2009 (File No. ELN/021)

CP7.09 List of Accounts Paid – November 2008 (File No. FIN/00-02)

CP8.09 Investment Report for the period ended 30 November 2008 (File No. FIN/071-03)

CP9.09 Monthly Financial Report – November 2008 (File No. FIN/003-08)

CP10.09 List of Accounts Paid – December 2008 (File No. FIN/00-02)

CP11.09 Investment Report for the period ended 31 December 2008 (File No. FIN/071-03)

CP12.09 Monthly Financial Report – December 2008 (File No. FIN/003-08)

13.REPORTS BY THE CHIEF EXECUTIVE OFFICER

13.1Point Walter Family Concert and Fireworks – Sunday, 1March 2009 – Point Walter Reserve, Bicton (File No. ENV/017-04

13.2List of Delegated Authorities for December 2008 & January 2009

14.ORDERS OF THE DAY

15.MOTIONS OF WHICH PREVIOUS NOTICE HAD BEEN GIVEN

15.1Councillor M. Negus – Support of Intergenerational Housing by the City of Nedlands

15.2Councillor M. Hipkins – Investigation of a “One Per Cent for Art” Initiative in the 2009/2010 Budget

15.3Councillor B. Hodsdon – Request for Update and Timeline for Underground Power Lines within the City of Nedlands (TRIM Ref. No. D09/3133)

15.4Councillor B. Hodsdon – Investigation of the Revenue Implications of Residential Rate Changes for Properties moving from Improved to Unimproved Status (TRIM Ref. No. D09/3133)

15.5Councillor I. Argyle – Donation by the City of Nedlands to the Red Cross Victorian Bush Fires Appeal

16.NOTICES OF MOTION GIVEN AT THE MEETING FOR CONSIDERATION AT THE FOLLOWING ORDINARY MEETING ON 10 MARCH 2009

16.1Councillor Schapper – Introduction of Mini Budget, Productivity Levy, Measures for Effective Asset Management & Other Efficiency Measures, and Performance Benchmark

16.2Councillor M. Hipkins – Matters to be Included in Future Elected Members Bulletins (TRIM Ref. D09/3122)

16.3Councillor M. Negus –Three Weekly Council Meeting Cycle

16.4Councillor M. Negus –Delegation of Power for Certain Events such as Relays and Concerts

17.URGENT BUSINESS

18.CONFIDENTIAL BUSINESS

DECLARATION OF CLOSURE

10 MARCH 2009

DECLARATION OF OPENING

PRESENT/APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY APPROVED)

1.PUBLIC QUESTION TIME

1.1Mrs Alex Jones, 97 Clifton Street, Nedlands – Development and Works and Tree Loss/Removal (TRIM Ref. D09/4139)

1.2Mr Colin Latchem, 2 Sherwood Road, Dalkeith (TRIM Ref. D09/4171)

1.3Mr Ken Eastwood, 7 Alexander Place, Dalkeith – item 13.3 – Delegation to provide comment in regard to Freehold and Survey Strata Subdivision Applications to the Western Australian Planning Commission

2.PUBLIC ADDRESS SESSION

3.REQUESTS FOR LEAVE OF ABSENCE

4.DISCLOSURES OF FINANCIAL INTEREST

4.1Councillor Horley – Urgent Business Item - Preparation of Documents to Amend Town Planning Scheme No. 2 – Lot 4 Underwood Avenue, Shenton Park - Cr. Hipkins

5.DISCLOSURES OF INTERESTS AFFECTING IMPARTIALITY

5.1Councillor Tan – Report D16.09 – No. 171 (Lot 24) Broadway – Proposed Amendments to Approved Plans

5.2Mayor – Item 13.2 - Proposed Green Title Amalgamation of No. 116 (Lot 203) Victoria Avenue and No. 6A (Lot 204) Bishop Road, Dalkeith

6.DECLARATIONS BY COUNCILLORS

6.1Declarations by Councillors who had not given due consideration to all matters contained in the business papers presently before the meeting

7.CONFIRMATION OF MINUTES

7.1Ordinary Council Meeting – 24 February 2009

8.TABLING OF MAYORAL ANNOUNCEMENTS WITHOUT DISCUSSION

9.TABLING OF COUNCILLORS’ ANNOUNCEMENTS WITHOUT DISCUSSION

9.1Councillor Hipkins – Tabling of Alternative Motions or Amendments to Council Agenda Items

9.2Councillor Bell – Salvation Army Retirement Home

9.3Councillor Tyson – Clean Up Australia Day

9.4Councillor Argyle – Flag Poles on Stirling Highway outside Council’s Administration Building

9.5Councillor Argyle – Communication from ACCORD Group opposing Road Disruptions

9.6Councillor Smyth – Mt. Claremont Residents Association Meeting on Thursday, 5 March 2009

9.7Councillor Bell – Communication from ACCORD Group opposing Road Disruptions

9.8Councillor Hipkins – Network City Review Forum – Friday, 13March 2009 at 4.00 p.m. at University Club of Western Australia

10.TABLING OF REPRESENTATIVES’ ANNOUNCEMENTS WITHOUT DISCUSSION

10.1Councillor Bell – Request for a Briefing on the Salvation Army Site

11.PETITIONS

12.DIVISIONAL REPORTS AND MINUTES OF COUNCIL COMMITTEES AND ADMINISTRATIVE LIAISON WORKING GROUPS

12.1MINUTES OF COUNCIL COMMITTEES

12.2DEVELOPMENT SERVICES - Report Nos. D12.09 to D18.09 (Copy Attached)

D12.09 No. 10 (Lot 159) Garland Road, Dalkeith – Proposed Two Storey Additions and Alterations to Existing Dwelling (File No. GA4/10) (Dalkeith Ward)

D13.09Proposed Amendment of the Metropolitan Region Scheme (MRS) and Automatic Update of the City of Nedlands TPS No. 2 in relation to Lots 11329, 12829 and 12830 Bedbrook Place, Shenton Park from “MRS Reserve - Public Purpose” to “Urban” under the MRS and to “Light Industrial with Additional Use - Office and Day Respite Centre” under City of Nedlands TPS No. 2 (File No. BR2/9) (Hollywood Ward)

D14.09James Road (West) Survey in Relation to Proposed Design Guidelines (File No. TPN/122: TRIM Ref. M09/1952) (Coastal Districts Ward)

D15.09Draft Perth Coastal Planning Strategy – Referral for Public Comment (File No. TPN/010) (Coastal Districts Ward)

D16.09No. 171 (Lot 24) Broadway, Nedlands - Proposed Amendments to Approved Plans (Proposed Extension of Internal Area of Proposed Wine Bar, Raising Level of Area to the North-east of Building D, Changes to Car Parking Area and Proposed Limestone Wall) (File No. BR2/171-17) (Dalkeith Ward)

D17.09Review of the City of Nedlands Health Local Laws 1997

D18.09Management of Phytophthora Dieback (File No. PRS/093-02)

12.3CORPORATE SERVICES - Report Nos. CP13.09 to CP15.09 (Copy Attached)

CP13.09 List of Accounts Paid – January 2009 (File No. FIN/00-02)

CP14.09 Investment Report for the period ended 31 January 2009 (File No. FIN/071-03)

CP15.09 Monthly Financial Report – January 2009 (File No. FIN/003-08)

13.REPORTS BY THE CHIEF EXECUTIVE OFFICER

13.1Proposed Survey Strata Subdivision of No. 58 (Lot 6) Dalkeith Road, Nedlands – WAPC Ref 37-09 (Hollywood Ward, DA1/58, M09/2784)

13.2Proposed Green Title Amalgamation of No. 116 (Lot 203) Victoria Ave and No. 6a (Lot 204) Bishop Rd Dalkeith

13.3Delegation to provide comment in regard to Freehold and Survey Strata Subdivision Applications to the Western Australian Planning Commission (WAPC)

13.4Proposed Omnibus Scheme Amendment to Amend the Density Coding of Various Lots (File No. TPN/A190)

13.5Common Seal Register Report – February 2009

13.6List of Delegated Authorities – February 2009

14.ORDERS OF THE DAY

15.MOTIONS OF WHICH PREVIOUS NOTICE HAD BEEN GIVEN

15.1Councillor Schapper – Withdrawn - Introduction of Mini Budget, Productivity Levy, Measures for Effective Asset Management & Other Efficiency Measures, and Performance Benchmark

15.2Councillor M. Hipkins – Matters to be Included in Future Elected Members Bulletins (TRIM Ref. D09/3122)

15.3Councillor M. Negus – Three Weekly Council Meeting Cycle

15.4Councillor M. Negus – Delegation of Power for Certain Events such as Relays and Concerts

16.NOTICES OF MOTION GIVEN AT THE MEETING FOR CONSIDERATION AT THE FOLLOWING ORDINARY MEETING ON 24 MARCH 2009

16.1Councillor M. Hipkins – Elected Members & Employee Attendance at Conferences or Training Sessions (TRIM Ref. D09/3755)

16.2Councillor M. Mazzucchelli – Sustainable Water Management Plan for the Heritage Precinct in Swanbourne (TRIM Ref. D09/4168)

16.3Councillor P. Schapper – Questions Relating to Karrakatta Underpass

17.URGENT BUSINESS

17.1Local Government Reform 2009 – Amalgamations (File Nos. ORN/142 & ORN/016)

17.2Legacy - Statue Tribute to War Widows – Cr. Hipkins

17.3Preparation of Documents to Amend Town Planning Scheme No. 2 – Lot 4 Underwood Avenue, Shenton Park - Cr. Hipkins

18.CONFIDENTIAL BUSINESS

DECLARATION OF CLOSURE

24 MARCH 2009

DECLARATION OF OPENING

PRESENT/APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY APPROVED)

1.PUBLIC QUESTION TIME

1.1Mrs Alex Jones, 97 Clifton Street, Nedlands – Development and Works and Tree Loss/Removal (TRIM Ref. D09/4139)

1.2Mr Colin Latchem, 2 Sherwood Road, Dalkeith (TRIM Ref. D09/4171)

1.4Dr Peter Purchas, P O Box 528, Nedlands – Problems emanating from the Downstairs Bar “Basement on Broadway (The Bob) at 88 Broadway, Nedlands (TRIM Ref. D09/5016)

1.5Mr. B. Thompson, Director Facilities Management, University of Western Australia – Item 15.4 - Preparation of Documents to Amend Town Planning Scheme No. 2 – Lot 4 Underwood Avenue, Shenton Park (TRIM Ref. D09/5182)

2.PUBLIC ADDRESS SESSION

3.REQUESTS FOR LEAVE OF ABSENCE

4.DISCLOSURES OF FINANCIAL INTEREST

4.1Councillor Horley – Item 15.4 – Preparation of Documents to Amend Town Planning Scheme No. 2 – Lot 4 Underwood Avenue, Shenton Park

4.2Mr. Graham Foster, Chief Executive Officer – Item 15.1 – Elected Members & Employee Attendance at Conferences or Training Sessions

4.3Mr Michael Cole, Director Corporate Services - Item 15.1 – Elected Members & Employee Attendance at Conferences or Training Sessions

4.4Ms Carlie Eldridge, Director Development Services - Item 15.1 – Elected Members & Employee Attendance at Conferences or Training Sessions

4.5Mr Ian Hamilton, Director Technical Services - Item 15.1 – Elected Members & Employee Attendance at Conferences or Training Sessions

4.6Ms Rebecca Moore, Director Community and Strategy - Item 15.1 – Elected Members & Employee Attendance at Conferences or Training Sessions

4.7Councillor Argyle – Item 13.2 – Stirling Highway Redevelopment Area Public Participation Process Plan

4.8Councillor Tyson – Item 13.2 – Stirling Highway Redevelopment Area Public Participation Process Plan

5.DISCLOSURES OF INTERESTS AFFECTING IMPARTIALITY

5.1Cr. Hipkins – Item 13.2 - Stirling Highway Redevelopment Area

5.2Cr. Hipkins – Item 15.1 – Elected Members & Employee Attendance at Conferences or Training Sessions

6.DECLARATIONS BY COUNCILLORS

6.1Declarations by Councillors who had not given due consideration to all matters contained in the business papers presently before the meeting

7.CONFIRMATION OF MINUTES

7.1Ordinary Council Meeting – 10 March 2009

8.TABLING OF MAYORAL ANNOUNCEMENTS WITHOUT DISCUSSION

9.TABLING OF COUNCILLORS’ ANNOUNCEMENTS WITHOUT DISCUSSION

9.1Councillor Tan – Dalkeith Redevelopment Workshops for 3D Models

9.2Councillor Hipkins – Network Cities Forum - 13 March 2009 s

10.TABLING OF REPRESENTATIVES’ ANNOUNCEMENTS WITHOUT DISCUSSION

11.PETITIONS

11.1Erection of a Mirror opposite Carroll Street facing Birdwood Parade – Mrs L. Palermo, 49 Birdwood Parade, Dalkeith (TRIM Ref. D09/4371)

12.DIVISIONAL REPORTS AND MINUTES OF COUNCIL COMMITTEES AND ADMINISTRATIVE LIAISON WORKING GROUPS

12.1MINUTES OF COUNCIL COMMITTEES

12.2DEVELOPMENT SERVICES - Report Nos. D19.09 to D20.09 (Copy Attached)

D19.09 No. 6 (Lot 695) Rene Rd, Dalkeith – Retrospective Application for Landscape Retaining and Boundary Fencing (File No. RE3/6) (Dalkeith Ward)

D20.09 No. 42 (Lot 134) Brockman Ave, Dalkeith – Proposed Two Storey Dwelling and Swimming Pool (File No. BR3/42) (Dalkeith Ward)

12.3COMMUNITY SERVICES - Report Nos. CM1.09 to CM3.09(Copy Attached)

CM1.09Sporting Clubs Annual Satisfaction Surveys

CM2.09Hall User Annual Satisfaction Surveys

CM3.09Tresillian User Satisfaction Surveys

13.REPORTS BY THE CHIEF EXECUTIVE OFFICER

13.1Compliance Audit Return 2008 (File No. ORN/88-02)

13.2Stirling Highway Redevelopment Area Public Participation Process Plan – Hollywood and Melvista Wards (File No. TPN/120)

13.3Broadway Streetscape Improvement Project (File No. BR2-05)

13.42008/09 Mid Year Budget Review (File No. FIN/070)

15.4Councillor M. Hipkins – Preparation of Documents to Amend Town Planning Scheme No. 2 – Lot 4 Underwood Avenue, Shenton Park

14.ORDERS OF THE DAY

15.MOTIONS OF WHICH PREVIOUS NOTICE HAD BEEN GIVEN

15.1Councillor M. Hipkins – Elected Members & Employee Attendance at Conferences or Training Sessions (TRIM Ref. D09/3755)

15.2Councillor M. Mazzucchelli – Sustainable Water Management Plan for the Heritage Precinct in Swanbourne (TRIM Ref. D09/4168)

15.3Councillor P. Schapper – Questions Relating to Karrakatta Underpass

15.4Councillor M. Hipkins – Preparation of Documents to Amend Town Planning Scheme No. 2 – Lot 4 Underwood Avenue, Shenton Park

16.NOTICES OF MOTION GIVEN AT THE MEETING FOR CONSIDERATION AT THE FOLLOWING ORDINARY MEETING ON 14 APRIL 2009

16.1Councillor Bell – Request to the Minister for Transport to Initiate an Independent Inquiry into the Karrakatta Underpass

17.URGENT BUSINESS

18.CONFIDENTIAL BUSINESS

18.1Councillor P. Schapper – Questions Relating to Karrakatta Underpass

DECLARATION OF CLOSURE

14 APRIL 2009

DECLARATION OF OPENING

PRESENT/APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY APPROVED)

1.PUBLIC QUESTION TIME

1.1Dr Peter Purchas, P O Box 528, Nedlands – Problems emanating from the Downstairs Bar “Basement on Broadway (The Bob) at 88 Broadway, Nedlands (TRIM Ref. D09/5016)

1.2Mr. B. Thompson, Director Facilities Management, University of Western Australia – Item 15.4 - Preparation of Documents to Amend Town Planning Scheme No. 2 – Lot 4 Underwood Avenue, Shenton Park (TRIM Ref. D09/5182)

2.PUBLIC ADDRESS SESSION

3.REQUESTS FOR LEAVE OF ABSENCE

4.DISCLOSURES OF FINANCIAL INTEREST

4.1Mayor Froese – 2009 National LGMA Conference

5.DISCLOSURES OF INTERESTS AFFECTING IMPARTIALITY

6.DECLARATIONS BY COUNCILLORS

6.1Declarations by Councillors who had not given due consideration to all matters contained in the business papers presently before the meeting

7.CONFIRMATION OF MINUTES

7.1Ordinary Council Meeting – 24 March 2009

8.TABLING OF MAYORAL ANNOUNCEMENTS WITHOUT DISCUSSION

9.TABLING OF COUNCILLORS’ ANNOUNCEMENTS WITHOUT DISCUSSION

10.TABLING OF REPRESENTATIVES’ ANNOUNCEMENTS WITHOUT DISCUSSION

11.PETITIONS

12.DIVISIONAL REPORTS AND MINUTES OF COUNCIL COMMITTEES AND ADMINISTRATIVE LIAISON WORKING GROUPS

12.1MINUTES OF COUNCIL COMMITTEES

12.2DEVELOPMENT SERVICES - Report Nos. D21.09 to D22.09 (Copy Attached)

D21.09No. 21 (Lot 417) Landon Way, Mt Claremont – Retrospective Application for Gate and Fence in Rear Setback Area (File No. LA2/21-03 ) (Coastal Ward)

D22.09 No. 27 (Lot 793) Mayfair Street, Mt Claremont – Retrospective Retaining Wall and Fill (File No. MA6/27) (Coastal Ward)

12.3TECHNICAL SERVICES - Report No. T3.09 (Copy Attached)

T3.09Capital Works at the Intersection of Gordon Street and Clifton Street and Monash Avenue

12.4CORPORATE SERVICES - Report Nos. CP16.09 to CP18.09 (Copy Attached)

CP16.09 List of Accounts Paid – February 2009 (File No. FIN/00-02)

CP17.09 Investment Report for the period ended 28 February 2009 (File No. FIN/071-03)

CP18.09 Depot Sharing Proposal (File No. ORN/016-20)

13.REPORTS BY THE CHIEF EXECUTIVE OFFICER

13.1Local Government Reform Process – Endorsement of Community Engagement Plan and Survey (File No. ORN/142)

13.22009 National LGMA Conference – 24 to 27 May 2009 – Attendance by the Mayor and Second Elected Member

13.3List of Delegated Authorities – March 2009

14.ORDERS OF THE DAY

15.MOTIONS OF WHICH PREVIOUS NOTICE HAD BEEN GIVEN

15.1Councillor Bell – Request to the Minister for Transport to Initiate an Independent Inquiry into the Karrakatta Underpass (TRIM Ref. D09/5350)

16.NOTICES OF MOTION GIVEN AT THE MEETING FOR CONSIDERATION AT THE FOLLOWING ORDINARY MEETING ON 19 MAY 2009

17.URGENT BUSINESS

18.CONFIDENTIAL BUSINESS

DECLARATION OF CLOSURE

28 APRIL 2009

DECLARATION OF OPENING

PRESENT/APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY APPROVED)

1.PUBLIC QUESTION TIME

2.PUBLIC ADDRESS SESSION

3.REQUESTS FOR LEAVE OF ABSENCE

4.DISCLOSURES OF FINANCIAL INTEREST

4.1Mr. G. Foster, Chief Executive Officer – Report D23.09 – Reserve 17391 (Lot 254) The Esplanade, Nedlands – Proposed Redevelopment of River and Land-Based Infrastructure at Perth Flying Squadron Yacht Club

4.2Councillor Argyle – Report D26.09 – No. 52 (Lot 7) Stirling Highway – Proposed Three Grouped Two Storey Dwellings with Undercroft and Swimming Pools

5.DISCLOSURES OF INTERESTS AFFECTING IMPARTIALITY

5.1Mayor Froese – Report D23.09 – Reserve 17391 (Lot 254) The Esplanade, Nedlands – Proposed Redevelopment of River and Land-Based Infrastructure at Perth Flying Squadron Yacht Club

5.2Mayor Froese – Report D28.09 – Nedlands Golf Club Exclusive Use Lease

5.3Councillor Tan – Report D26.09 – No. 52 (Lot 7) Stirling Highway – Proposed Three Grouped Two Storey Dwellings with Undercroft and Swimming Pools