BOARD OF TRUSTEE MEETING MINUTES
May 19, 2014
CALL TO ORDER
The meeting of the Syringa Hospital & Clinics Board of Trustees was called to order at 12:30p.m. by Dave Green; Chairman. It was noted that a quorum was present and that due notice had been sent. Present were:
BOARD MEMBERSDave Green
Scott Scribner
Twila Hornbeck
Dr. Mickey Nelson
Richard Tucker
Al Bolden
ABSENT
Ben Paul- excused
CHIEF OF MEDICAL STAFF
Wayne Hollopeter, MD-absent
CLINIC MEDICAL DIRECTOR
Danny Griffis, MD-absent / HOSPITAL EMPLOYEES
Joe Cladouhos
Betty Watson
Yvonne Hoiland
Darla Whitley
Michelle Schaeffer
Cindy Daly
Lauren Wilson
Kyle Kellum
Dina Cervantes
VISITOR
Jerry Zumalt
APPROVAL OF BOARD MINUTES
Minutes of the April 28, 2014 Syringa Hospital & Clinics Board of Trustees meeting were submitted for approval.
ACTION: A motion was made, seconded, and carried by the Syringa Hospital & Clinics Board of Trustees to approve the April 28, 2014 Syringa Hospital & Clinics Board meeting minutes as corrected.
MEDICAL STAFF REPORT
Michelle reported Dr. Griffis was out today and she was asked by Dr. Told to report on the visit with Dr. Bigsby. The Medical Staff didn’t have a report because their meeting will be held after today’s meeting.
ADMINISTRATIVE REPORTS AND QUESTIONS
Joe confirmed Dr. Ninon Germain is an adolescent Psychiatrist that will be seeing patients in the Primary Care Clinic.
Kyle discussed the new working schedule for the Physical Therapists.
Twila inquired on the letter of intent for a family practice physician.
Dave gave kudos to Dr. Hollopeter for the emergency room demonstration during the children tour.
Betty clarified that the Medicare settlement for FY13 in the amount of $170,480 was booked in April but didn’t come until May. Yvonne reported Medicare is holding some claims because they were processing them incorrectly, but has since been corrected. We are waiting on that cash.
Joe reported the IHA is soliciting members to participate in a select committee on healthcare transparency. He nominated Yvonne Hoiland, Revenue Cycle Manager as our primary representative, and Leah Roberg, Radiology Manager, as her alternate.
Kyle discussed the feasibility of offering cardiac rehab at SHC. He stated he spoke with Dr. Whisenant and Leanne Everett at SMH and both said the service is a loss unless you have high volumes, and Medicare reimbursement is less than ten dollars per visit. He concluded that it’s a very difficult program to sustain and the volumes wouldn’t support it. Per Dr. Whisenant, even clinics with high volumes are concerned with the profit margin.
Cindy reported on nursing updates regarding new hires and upcoming interviews.
LEADERSHIP TEAM VERBAL REPORT
Nursing- Cindy put together an informative packet on nursing acronyms and job descriptions. She explained the nursing schedule matrix.
HIT REPORT
Darla reported she and Jill are working on an analysis of their hours to see how they can better manage what is going on in the hospital, and to leverage the contract with CompuNet. Some adjustments have been made for Jill to focus primarily on Cerner. Meaningful Use- included in the packet. Right on target for meeting MU Stage 2 for observation. We want to meet all the requirements for emergency methods. MU Stage 2 added interoperability measures and the patient portal, which requires the patient to act on their own without any control from us. Lauren reported on the status of the medication reconciliation.
RISK MANAGEMENT POLICY
The policy was presented for review and approval. Lauren stated there was only a minor language change.
ACTION: A motion was made, seconded, and carried by the Syringa Hospital & Clinics Board of Trustees to approve the policy as presented.
BOARD CONTACT PROTOCOL
Dave asked how the Board would like to address issues when contacted by the community. Al and Scott discussed recent experiences. Dave said Joe is always willing to address the concerns or the person can be invited to a Board meeting. Joe recommended having the Board packets on the website. Kyle will follow up with Robyn.
340B UPDATE
Joe reported as of last Friday, Irwin Drug is back online with the program, and Arnzen Drug continues to be.
ORG CHART REVISIONS
Joe reviewed the draft revisions.
TOPIC FOR THE BUZZ
Expression of appreciation to all staff.
2014 CALENDAR
May 21st - Medical Staff meeting- Dave attending
June 3rd- Kyle Kellum’s going away potluck/softball game at the Lions Park 4:30pm
June 5th - IHA mid-year meeting in McCall June 5th -Joe, Betty, Al and Dick attending.
June 7th- “Just for the Hill of It” Bike Challenge
June 12th – Town Hall Meeting at the Senior Center 5:30-7:30
June 14th – Whitebird Days / Syringa 75th Anniversary float.
County Commissioners meeting tomorrow (5/20) Joe asked that if any of the Board members could attend it would be helpful in support of the CEDA grant proposal.
City Council meeting- Joe is on the agenda for the June 2nd meeting at 7:30pm and the County Commissioners will vote on the CEDA grant sponsorship on June 10th at 10:00am. It was suggested to invite members of the City Council on a tour of the hospital and LeBlanc building.
COMMITTEE MEETING REPORTS
Finance Committee-
ACTION: A motion was made, seconded, and carried to transfer $18,571.42 out of the Webb funds to the hospital for costs for the remodel project: Building permit for LeBlanc building phase 1, Project Management, Design development and Architecture fees.
Twila commented that the bid for the LeBlanc building remodel appeared higher than anticipated. Joe stated the bid is close to the Architecture bid.
ACTION: A motion was made, seconded, and carried to accept the bid by Schacher Construction in the amount of $104,232 and for Bettie’s Floor in the amount of $10,732.79.
APPROVAL OF ALL REPORTS
ACTION: A motion was made, seconded, and carried by the Syringa Hospital & Clinics Board of Trustees to approve all reports as submitted.
AGENDA ITEMS FOR THE JUNE 23, 2014 BOARD MEETING
Ø List Board educational opportunities for the balance of the year, and build provider / Board relations.
Ø Plan for affiliations
Ø Planning for a Fall Board Retreat
Ø Board Education- Hospice
ACTION: A motion was made, seconded, and carried by the Syringa Hospital & Clinics Board of Trustees to go into Executive Session per #ID672345-B&F at 3:35pm.
Discussed a risk management issue.
ACTION: A motion was made, seconded, and carried by the Syringa Hospital & Clinics Board of Trustees to go out of Executive Session at 3:40pm.
No action was taken.
There being no further business, the regular meeting adjourned at 3:40pm. The next Syringa Hospital & Clinics Board of Trustees meeting will be held on Monday June 23, 2014 at 12:30pm at the Soltman Center.
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Twila Hornbeck; Syringa Hospital & Clinics Board of Trustee Secretary
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