Surveillance Staff Training Agenda

Day 1: Surveillance 101 Review and HIV Surveillance in [COUNTRY]
Length / Topic
1 hour / Session 1. Surveillance 101 Review
-Surveillance and its role
  • What is surveillance
  • Why is it important to public health
  • What are the different types of surveillance
  • What are the components that are needed of a good surveillance system
-HIV Surveillance Systems
  • Common components HIV surveillance systems
  • How the data can be used
  • What methods are used (second generation)
  • As an example, some data from the last 5-10 years, and what it helps us know
  • Gaps that we have in understanding the HIV epidemic

3 hours / Session 2. HIV Surveillance in [COUNTRY]
-Overview of the current system for HIV case surveillance in [COUNTRY]
  • Who reports
  • What is reported
  • What is known
-[AGENCY RESPONSIBLE FOR SURVEILLANCE’s] proposed areas for improvement
-Overview of the new system for HIV/AIDS case surveillance in [COUNTRY]
  • Comprehensive and redundant reporting
  • Understanding the full spectrum of the HIV epidemic
-Create ‘map’ of HIV data sources in [COUNTRY]
Day 2: Data Security and Confidentiality
Length / Topic
4 hours / Session 3. Security and Confidentiality Considerations
-Data Security and Confidentiality Issues and Standards
  • Introduce common guidelines for minimum standards (physical and electronic)
  • Discuss existing practices and how they can be built on
  • Highlight individual and group responsibilities related to security and confidentiality
-Draft core guidelines for data security and confidentiality
Day 3: Reportable Events and Data Sources
Length / Topic
4 hours / Session 4. HIV Reportable Events and Data Sources
-HIV
  • Describe how cases are reported
  • Discuss case report process and staff responsibilities
-Death
  • Describe how cases are reported
  • Discuss case report process and staff responsibilities
-Map case report process from HIV infection to death
-Flowchart of staff responsibilities in reporting process
-Produce sentinel event diagram
Day 4: Collaborating with Partner Organizations
Length / Topic
4 hours / Session 5. Working with Partner Organizations
-Reporting Sites
  • Highlight need for monitoring and ongoing communication with reporting sites; Need for timely, accurate data
  • Discuss existing barriers to follow-up with sites and how they can be addressed
  • Discuss and develop a communication plan for discussing the new form and process with reporting sites
-Develop checklist to use when communicating with or visiting partner organizations
Day 5: Monitoring and Data Quality
Length / Topic
6 hours / Session 6. Monitoring and Data Quality
-Describe key concepts and terms in monitoring and data quality
-Develop a logic model
-List and define monitoring and data quality reports for [AGENCY] and reporting sites
-Determine protocol for site visits and chart reviews, including job aids for data quality checks
Day 6: Epidemiological Analysis and Data Dissemination
Length / Topic
2 hours / Session 7. Epidemiological Analysis
-Discuss how and why epidemiological analysis is conducted
-Review the epidemiological profile that will be used by [AGENCY]
-Discuss how and when [AGENCY] will produce reports on epidemiological data
-Practice with draft epidemiological profile
2 hours / Session 8. Data Dissemination
-Importance of disseminating information to stakeholders and general public
-Common methods used in dissemination
-Guidelines to keep in mind related to dissemination (i.e. communication tips, etc.)
-Develop plan for data dissemination

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