REQUEST FOR PROPOSALS (RFP):
SUPPLY AND DELIVERY OF TOOLS FOR CIVIL TECHNOLOGY:
WOOD WORKING
CS/SCM/R16-17/16
1. DETAILS OF THE RFP
RFP NO / CS/SCM/R16-17/16RFP FOR / Supply & Delivery of Tools for Civil Technology: Wood Working
SUBMISSION DEADLINE / 06 September 2016
RFP SUBMISSION DATE / corner Miriam Makeba & President Street, Newtown,
Johannesburg, 2017
2. BACKGROUND INFORMATION
2.1. The Sci-Bono Discovery Centre is an independent Non Profit Company set up by the Gauteng Department of Education. It is a flagship science centre located in Newtown, Johannesburg. Sci-Bono’s goal is to enhance interest and learning in mathematics, science and technology. Sci-Bono works closely with, and on behalf of, the Gauteng Department of Education (GDE), to enhance curriculum delivery in schools.
3. PURPOSE
3.1. The purpose of this Request for Quotation (RFQ) is to solicit quotations from reputable service providers for the Provision and Supply of Tools for Civil Technology: Wood Working.
4. SPECIFICATIONS
4.1. Bidders must submit a quote that meets the requirement of the items specified in the table below:
Subject -Civil Technology: Wood Working
Year - 2016 / 17
List of schools and quantities
1 / Industrial Compound Mitre Saw for Woodworking / Mitre Saw (Wood/Aluminium Cutting - Double Slide Compound Mitre Saw with TCT Wood Cutting Blade (305mm) Large Cutting capacity. Specifications: Blade Diameter-305mm, Bore size- 30mm,Max Cutting Capacity with305mm blade-At 0 degrees-107mm x 363mm& AT 45 degrees-107mm x 255mm. No Load Speed - 3,200r/min, Power Cord- 2.5mm, Net Weight- 26,6kg, 1650w2 / Industrial Magnesium Planer ( Industrial use) / PLANER( industrial application )Specifications & Features: Motor 750W Single Phase, 230V 50 Hz ,Magnetic switch no-volt & overload protection, Table 1677mm x229mm,Dust Hood, Fence 914 x 120mm, Tilt right & Left 45 degrees, Cutting Capacity - Width 206mm & Depth 13mm & Rabbeting 13mm,Cuts per minute 15,000,Number of knifes 3, Cabinet Stand
3 / Industrial Magnesium Belt Sander Planer ( Industrial use) / Extra Heavy Duty Belt & Disc Sander( industrial application) Specifications & Features: Motor 750W Single Phase 230V 50 Hz, Sanding Belt 150x1220mm, Disc - 305mm, Sanding Speed-620m/min, Disc Speed 2800r/min, Magnetic Switch, Speed pulley cover, Mitre gauge, Work table tilts 0-45 degrees, Quick belt change, Semi-open floor stand, All factory standard accessories, Gross weight 54 kg
4 / Industrial Dust Collector / Dust Collector ( industrial application) Specifications & Features: Motor 2250W Single Phase (3HP) 230V 50 Hz, Air Suction Capacity 3900m3h,Inlet Diameter 150 or 102x3,Fan Diameter 305mm, Bag Diameter 500mm, Bag Capacity 307 Liter (30 micron), Sound rating 75-85 db
5 / Industrial Orbital Sander / Orbital Sander - Power performance for professional needs. Specifications : Pad Size 115mmx229mm, Abrasive Paper size 115mmx280mm,Orbits per minute 6,000,Net Weight 3.1kg,Power Supply cord 2.2m, 600W, Dust collector
6 / Industrial Electrical Hand Planer / Planer Professional Specifications: Light Weight design for easy handling, Planning Width 82mm,Max Planning Depth 4mm, No Load Speed 16,000r/min, Net Weight 3,3kg, Power Supply Cord 2.5m, 850W, Adjustable depth of cut (mm) 0-4, Adjustable rebating depth (mm0-24)
7 / Industrial Random Orbit Sander / Random Orbit Sander Professional . Powerful motor & high durability, Specifications: Pad Diameter Diameter 123mm, Abrasive Disc Diameter 125mm, Orbits per Minute 4,000-12,000 Net Weight 1,3kg, 300W
8 / 50 mm Pneumatic Brad Nailed / 18# Nails, Safety Pin, Quick release Nose Piece for fast clearing of jams, Continues Pressure 4-7 bar, 120meter house included both couplings to compressor and nail gun
9 / Industrial 850w Impact Drill / Industrial 850w Impact Drill
1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11 / 12 / 13 / 14 / 15 / 16
Chipa Thabane CHS / Woodworking / Dinoto THS / Woodworking / Dr. Harry Gwala HS / Woodworking / Edward Phatudi CHS / Woodworking / Itirele Zenzele CHS / Woodworking / MH Baloyi CHS / Woodworking / Kelokitso / Woodworking / Kwabekilanga / Woodworking / Soshanguve THS / Woodworking / Tuto Kitso / Woodworking / Modidri THS / Woodworking / Moses Mareng Missions / Woodworking / Nich Mhshe / Woodworking / Wedela THS / Woodworking / Progress S/S / Woodworking / Thuto Lefa / Woodworking
1 / Industrial Compound Mitre Saw for Woodworking / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1
2 / Industrial Magnesium Planer (Industrial use) / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1
3 / Industrial Magnesium Belt Sander Planer (Industrial use) / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3
4 / Industrial Dust Collector / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4
5 / Industrial Orbital Sander / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8
6 / Industrial Electrical Hand Planer / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3
7 / Industrial Random Orbit Sander / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8
8 / 50 mm Pneumatic Brad Nailed / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1
9 / Industrial 850w Impact Drill / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4
17 / 18 / 19 / 20 / 21 / 22 / 23 / 24 / 25 / 26 / 27 / 28 / 29 / 30 / 31 / 32
Umqhele / Woodworking / Curtis Nkondo / Woodworking / Mamelong Comprehensive / Woodworking / Bona Comprehensive / Woodworking / Esibonelweshile Secondary / Woodworking / Hulwasi Secondary / Woodworking / Kgomotso Secondary / Woodworking / Edward Phatudi Secondary / Woodworking / Thuto Tiro Comprehensive / Woodworking / Musi Comprehensive / Woodworking / Thuto Lore Comprehensive / Woodworking / Meadowlands Secom / Woodworking / Mokgome High / Woodworking / Altmond THS / Woodworking / Tetelo Seondary School / Woodworking / Katlahong THSWoodworking
1 / Industrial Compound Mitre Saw for Woodworking / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1
2 / Industrial Magnesium Planer ( Industrial use) / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1
3 / Industrial Magnesium Belt Sander Planer ( Industrial use) / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3
4 / Industrial Dust Collector / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4
5 / Industrial Orbital Sander / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8
6 / Industrial Electrical Hand Planer / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3 / 3
7 / Industrial Random Orbit Sander / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8 / 8
8 / 50 mm Pneumatic Brad Nailed / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1
9 / Industrial 850w Impact Drill / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4 / 4
Civil Technology Tools Page 1
Additional Specifications:
1. Machinery and heavy equipment requiring commissioning and fixing must be:· Delivered
· Placed at the point of operation
· Affixed to the floor
· Coupled to the electrical supply
· Commissioned
2. All machinery requiring specialised care and maintenance must be accompanied by a training and safety program for the subject teacher. The purpose of the training program is to initiate the teacher in the correct use and care of the machine.
3. Service providers must provide onsite support on machinery requiring specialised care and maintenance as a coaching and mentoring strategy to continuously support schools requiring such support.
4. Service providers must provide the manufacturer's guarantee and or warranty for all electrical tools and machines supplied.
TECHNICAL EVALUATION
Proof of Guarantee/
Warrantee
15 / No proof submitted
/ 0
Proof submitted / 15
Project and Implementation Plan
(20) / APPROPRIATENESS OF SUGGESTED DELIVERY SCHEDULE INDICATING TARGETS AND TIME FRAMES PER FINANCIAL YEAR AND ABILITY TO REACH AND EXCEED THE SET TARGETS / SCORE / 20
No understanding of the PROJECT / 0
Demonstrate understanding of PROJECT and clear timelines. / 10
Demonstrate understanding of PROJECT, clear timelines, and targets. / 15
Demonstrate understanding of PROJECT, clear timelines, targets, and engagement strategy. / 20
Compliance to specifications
(55) / Supplier must provide all the tools as per the specifications / SCORE / 55
Poor functionality - no evidence of picture items to be supplied / no training manuals and commissioning / 15
Satisfactory - not all items quoted / some pictures of actual product to be supplied no training manual and commissioning / 25
Good - meets 100 % of items with picture or products no training manuals and commissioning / 45
Very Good: meeting 100% of items all the specifications + training manuals and commissioning / 55
Tenderer's Experience
(10) / Specialist tool and equipment supplier / SCORE / 10
0 – 2 years / 5
3 and Above / 10
TOTAL / 100
Civil Technology Wood working
Additional Specifications:
5. Machinery and heavy equipment requiring commissioning and fixing must be:· Delivered
· Placed at the point of operation
· Affixed to the floor
· Coupled to the electrical supply
· Commissioned
6. All machinery requiring specialized care and maintenance must be accompanied by a training and safety program for the subject teacher. The purpose of the training program is to initiate the teacher in the correct use and care of the machine.
7. Service providers must provide onsite support on machinery requiring specialized care and maintenance as a coaching and mentoring strategy to continuously support schools requiring such support.
8. Service providers must provide the manufacturer's guarantee and or warranty for all electrical tools and machines supplied.
4.2.1. The minimum score for technical compliance will be 75
4.2.2. Shortlisted service providers may be subjected to a site visit to view the actual items to be supplied and to verify capacity to deliver.
4.2.3 Note that bidders must not provide full catalogues. Only pictures detailing the product, brand name and technical specifications (if applicable) of items to be supplied must be provided. These must be numbered as per the item number and in sequence.
4.2.4 Bidders will be disqualified if 8.3 is not complied with.
4.2.5 The goods and services to schools must be delivered by the appointed bidder by
5. MINIMUM REQUIREMENTS
5.1. Bidders must supply Sci-Bono with the below-mentioned minimum requirements; failing to provide these requirements shall constitute automatically disqualification:
Suppliers must submit the following:
(i) Written Quotation (clear & unambiguous; with VAT implications)
(ii) Proof of Company Registration.
(iii) A valid Tax Clearance Certificate & B-BBEE certificate (IRBA or SANAS).
(iv) Fully completed SBD forms (SBD 4, SBD 8, SBD 9) & Quotation Form (see attached).
(v) Stamped Letter Confirming Bank Details (see attached).
(vi) Proof of Business Address
(vii) Proof of Registration with the Central Suppliers Database System.
(viii) References of Previous Projects/Services Successfully Completed.
(ix) Guarantee Letter where applicable.
(x) Two Separate Envelopes, (1) Quotation/Price (2) Functionality/Project Plan.
5.2. REFERENCES
5.2.1. Bidders must further supply Sci-Bono Discovery Centre at most with two (2) contactable references where the bidder has delivered the similar services by simply stating the following:
· Name of client
· Position
· Contact telephone numbers
· Dates and Work performed.
5.2.2. The failure to provide the above shall constitute a disqualification as it shall be deemed that the bidder does not have the required experience.
6. PRICING SCHEDULE AND DELIVERY
6.1. GENERAL PRICING FEE
1) The bidder must provide a clear and unambiguous price schedule (quotation).
2) All disbursements and related costs shall be provided separately, if any, and may be negotiated during the project implementation period.
3) Only unconditional discounts shall be accepted. All discounts granted must be specified on the Quotation Form.
4) Note that the price must be fixed and will not be subjected to change based on foreign exchange fluctuations.
6.2. DELIVERY
1) The delivery address shall be the abovementioned schools in Gauteng. . The delivery address for the schools will be provided to successful bids. Any changes for the delivery will be communicated with the successful bidders.
2) Service providers must confirm the availability of stock and the delivery date. This must be detailed in the project plan. Failing to provide this information may result to the disqualification of the tenderer’s bid.
7. CONDITIONS FOR SHORT LISTING
7.1. Proposals submitted will be evaluated using a system Method 4 (Financial Offer, Quality and Preference) in line with Section 7.3 (Table 5: Standard Tender Evaluation Method) prescribed by Sci-Bono’s Supply Chain Management Policy.