SUNBURST SCHOOL DISTRICT NO. 2

BOARD MINUTES August 09, 2011

CALL TO ORDER: The regularly scheduled meeting of the Board of Trustees was called to order at 7:00 pm by the Chairman, Mike Wallewein. The School District No. 2 Trustees present to constitute a quorum were:

Mike Wallewein, Chairman Jason Hanson, Trustee

James Nagy, Vice-Chairman Lisa Kearns, Trustee

Sarah Turner, Trustee

Guests and staff in attendance were:

Tim Tharp, Superintendent District Staff

Jeanne Fairhurst, Bus. Mgr/Clerk Colony Member

Dan Nau, Elem Principal

Pledge to our flag.

BUSINESS MANAGER REPORT: Minutes from the July 19th Regular Meeting were discussed. Jim Nagy made a motion to approve the minutes from July 19th as written. Sarah Turner seconded the motion. All voted in favor and the motion was carried.

Bills were discussed. As the meeting was scheduled a week earlier than usual, not all of the bills had been received. Also, the Business Manager had been spending most work time on the end of year report (Trustee’s Financial Summary). Business Manager asked if she could be approved to print checks when all the bills are in and have the list presented for approval at the September meeting. All purchase orders are approved by Supt Tharp and the checks would be reviewed and signed by Chairman Wallewein. Jim Nagy made a motion to approve the warrants to be printed and signed at a later date and presented to the Board at the September 20th meeting. Sarah Turner seconded the motion. All voted in favor and the motion was carried.

PUBLIC COMMENTS FOR ITEMS NOT ON AGENDA: Tami Hauschulz asked for permission to speak to the Board before Agenda Item d was discussed. Chairman Wallewein noted that he would call on Mrs. Hauschulz to speak at that time.

Elementary Principal Report:

Principal Nau discussed the new staff that would be working at the Elementary School this year. Most are not new to the school but are new to the positions that they will be filling. The Sunburst Elementary has had two new students enroll. Of special note, Nau wanted the Board to know what a great job Julie Diegel, custodian, had done over the summer. She had stepped up to cover in the absence of Lynn Kimmet and the school was clean, painted and ready for the staff to return. Middle School Volleyball and Football were scheduled to start soon and the annual Open House was planned for the first day of school. Principal Nau noted that there was very minimal changes to the Handbooks that would be handed out to Staff, Students, Athletes, and Substitutes. The main changes were the dates. All changes were discussed. Sarah Turner made a motion to approve the Elementary School Handbooks for the 2011-2012 School Year. Jim Nagy seconded the motion. All voted in favor and the motion was carried.

Superintendent Report:

a.  Athletics/Activities Update: Many of the District’s coaches attended the Montana Coaches Association Meeting in Great Falls.

b.  Facilities Update: FICO has been delayed in their schedule. It looks like they will do part of the projects that they were scheduled for in the high school gym in November between the volleyball and basketball seasons. The rest will be scheduled for later. Liberty Electric has been here for part of the jobs that they were hired for. They still have more work to complete. The bathrooms are still being worked on. Billman’s will be here to tile the floor of two of the bathrooms. The asbestos abatement has been started and the tech with ITC has started the network project. The Surplus Sale is going to be held in the storage at the elementary by the lunchroom.

c.  Superintendent out-of-district calendar: Supt Tharp discussed his calendar plans for the month of August.

Final 2011-2012 Budget Hearing: Supt Tharp discussed with the Board of Trustees each of the budgeted funds, the recommendations for each budget amount and the reasoning behind the amounts recommended.

BOARD MINUTES

August 09, 2011

PAGE 2

AGENDA ITEMS:

a.  Approve Out of District attendance agreements: Fifteen students from the Shelby Public Schools and Galata Elementary districts have requested to again be approved to attend school in the Sunburst School District #2. The students listed were: Maria, Sam, Matthew, & Lucas Becker; Ethan and Hannah Paulson; Colton Brown; Kress Lamey; Kelly and Katie Krutzfeld; Carly and Henry Zell; Caitlin and Lane Lerum; and Nate Lerum. Lisa Kearns made a motion to approve the Out of District attendance agreements for the above mentioned students to attend school in Sunburst. Jim Nagy seconded the motion. All voted in favor and the motion was carried.

b.  Hire/Approve Coaches: Supt Tharp asked for approval and hiring of three additional coaches for the

Sunburst Elementary/Middle Schools. Tharp asked that the Board approve the hiring of Sue Bock for the MS GBB Asst Coach. Also, Dean Lerum and Jason Hanson have volunteered to coach the Red/White Football team. Sarah Turner made a motion to hire Sue Bock for MS GBB Asst Coach and to approve the volunteers of Dean Lerum and Jason Hanson to coach Red/White Football. Jim Nagy seconded the motion. Four Trustees voted in favor, Hanson abstained from voting, and the motion was carried.

c.  Policy Review: The 2nd reading of new policies #2168 – Distance Learning and #7330 – Payroll Procedures was read. Jim Nagy made a motion to approve new policies #2168 and #7330. Lisa Kearns seconded the motion. All voted in favor and the motion was carried.

d.  Hire 3/8 FTE Elementary Music Teacher: Tami Hauschulz gave a presentation to the Board regarding the need for additional help in the music department. Lengthy discussion was held. Sarah Turner made a motion to hire Chrissie Tharp for 3/8 FTE Elementary Music Teacher. Jim Nagy seconded the motion. Four Trustees voted in favor of the motion, one Trustee voted against; the motion was carried by simple majority.

e.  Approve Final Budget and set excess reserves for 2011-2012: Budget recommendations were once again reviewed. The Budget amounts recommended were: General Fund, $1,923,509.08; Transportation Fund, $235,000.00; Bus Depreciation, $362,529.09; Retirement Fund, $265,000.00; Adult Education Fund, $16,707.65; Technology Fund, $56,230.11; Flexibility Fund, $24,122.87; and Building Reserve Fund, $884,470.45. The one time transfer of excess funds from the General Fund would be $60,618.99, with $29,990.98 recommended to transfer to the Miscellaneous Fund Texaco Jury Award and $30,628.03 to be transferred to the Technology Fund. Jim Nagy made a motion to approve the 2011-2012 Adopted Budget as presented in the amounts shown above. Sarah Turner seconded the motion. All voted in favor and the motion was carried.

The next regularly scheduled Board Meeting shall be on September 20, 2011, at 7:00 pm in the NTC High School Library. Lisa Kearns made a motion to adjourn the meeting. Jim Nagy seconded the motion. All voted in favor and the meeting was adjourned at 09:25 pm.

______

MIKE WALLEWEIN, CHAIRMAN JEANNE FAIRHURST, CLERK

DATE: ______DATE: ______