Summer Board Meeting

Saturday, June 6, 2015, 8:00 a.m. – 5:00 p.m. Mtn. Time

Agenda

Welcome & Call to Order - Marcy O’Toole 10 min

Team Ground Rules

Agenda Review

Roll Call/Determine Quorum – Deedee Boysen 5 min

Approval of Meeting Minutes - Deedee Boysen 5 min

Approval for 1/10/2015 Board Conference Call

Treasurer's Report – Terri Otley 30 min

Operations Budget Comparison Report

Treasurer's Report

Comparison of Temporarily Restricted Fund Balances Report

Review of Expense approval guidelines and process

Preliminary 2016-2018 District Budget

Reports – All Leadership Team 3 hours

Please prepare a report (per template), which will be shown on screen

Include goals and a couple of bullets items for each one with status and your plans for upcoming year.

Reports: 5 minutes/person, except 10 minutes for Governor, AD, Nominating Committee, Service, Advocacy, Membership, ZIF

Note: Breaks every 2 – 2 ½ hours

Leadership

Governor – include Leadership Training – Officer Training in June, 2015

Area Directors – A1, A2, A3, A4

Vice Area Directors – A1, A2, A3, A4

Nominating Committee – Sheila Davis – include high level review of nominations for 2016 – 2018

Biennial Goal 1 – Service (& Scholarships)

Service – Ann Hefeneider

Club service project alignment exercise

ZI Service Recognition Award – District 12 Project – (linkage to Advocacy)

Amelia Earhart – Deb Ureel

JMK – Kathy Hyzer

YWPA – Debbie Sundberg

Z & Golden Z Coordination – Deedee Boysen

Biennial Goal 2 – Advocacy

Advocacy – Dedi LaRue

Biennial Goal 3 – Resources

Membership – Reneé Coppock

Membership numbers June 2015, compared to Net+1 Goal

Clubs below 20 members

E-Club formation

Zonta International Foundation Ambassador - Jan Kirch

ZI Centennial – Archivist / Historian – Beth Robertson

Public Relations – External – Open Position

Booth in Box

Brochures

Updating Facebook

Public Relations – Internal – Kari Winter

Outreach – Janet Bergin

Articles due on 1st of following months: Feb, May, Aug, Nov 2015 & Feb, May 2016

See attachment – include for each article – Governor, Area Directors, Membership, Service, Advocacy + other topics

Webmaster – Susie Nulty

Bylaws & Resolutions – Deb Beatty

Secretary – Deedee Boysen

Treasurer – Terri Otley (for any other topics outside of Budget review)

Parliamentarian & Centurion – no report needed

Break for Lunch – 12:00 p.m. – 1:00 p.m. (catered in)60 min

Breakout Sessions – team assist with focus areas 90 min

Membership – E-club Formation – Lead – Reneé Coppock

Service – District 12 Project for ZI Service Recognition Program – Lead – Ann Hefeneider

Advocacy – Platform for District – Lead – (TBD)

Leadership Training – Training Roadmap, Plans for upcoming year – Lead – Marcy O’Toole

Old Business—

Club Reports – Marcy O’Toole and Area Directors 15 min

Governor Reports to International – Marcy O’Toole 15 min

Includes review of recent submittal

New Business—

2015 District Conference – Marcy O’Toole & Michelle Médal60 min

Sept. 25 – 27, 2015 – Foothills and Boulder County

Conference Analysis from Previous Years – Marcy

Agenda Review

  • Speakers
  • Breakouts
  • Workshops – focus on what helps clubs
  • Leadership development training – focus on what help leaders
  • Budget Review & Approval – Marcy & Michelle
  • Discussion of budget items, cost of conference & options to reduce cost.

2015 District Conference – Marcy O’Toole & Michelle Médal (continued)

Agenda Review (continued)

  • Timeline review – Michelle
  • Save the date flyer
  • Call to Conference (registration information & draft agenda by June 26 – due to August deadline for rooms)
  • Follow-up with Call to Conference (registration information, final agenda, slate of candidates, changes to P&Ps, delegates, etc. – July 24, 2015)
  • Hotel contract specifics
  • Rooms needed for Leadership team - Thursday, Friday, Saturday (to determine what give back by August deadline or be charged).
  • Outside Food/Alcohol provision
  • Other

Saturday evening – Dinner at 6:00 p.m. – Rolling Hills Country Club, 15707 W. 26th Avenue, Golden, CO

Summer Board Meeting

Sunday, June 7, 2015, 8:30 a.m. – 12:00 p.m. Mtn. Time

Agenda

Breakfast – 8:30 a.m. (catered in)30 min

(Start with breakfast and begin meeting).

Welcome & Call to Order - Marcy O’Toole 5 min

Roll Call/Determine Quorum – Deedee Boysen 5 min

New Business (continued) —

Changes to P&P Manual and Board Vote – Deb Beatty & Sheila Davis60 min

Alignment with Zonta International changes

New language / additions

Passing of a Zontian

- Honoring Past Governor, Governor or Past International President

- Yellow Rose Ceremony – honoring Zontian during their Memorial Service

Area Director report – standard template

Nominations from the floor (during District Conference)

Proposed amendment to International bylaws – Reneé Coppock

Club Rotation Review – Marcy O’Toole20 min

Area Meetings

District Conference / Governor Seminar

Break15 min

Other Dates & Places – Team60 min

January 2016 Board Conference Call

2016 Area Meeting Planning – Area Directors

Area 4: April, 2016 – Pikes Peak

Area 3 & Amelia Earhart Event: January, 2016 – Douglas County

Area 2: April, 2016 – Fort Collins

Area 1: April, 2016 - Glendive

2016 Transitional Board Meeting

2016 Governor’s Seminar

2017 District Conference

Adjournment

Upcoming Events in 2015

North American Inter-district Meeting – June 12–14, 2015 – Minneapolis, MN

2015 District 12 Conference – Sept. 25 – 27, 2015 – Foothills and Boulder County

Zonta International Convention – July 2 - 6, 2016 – Nice, France