Summary Record of the Previous Meeting

Summary Record of the Previous Meeting

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INTERNATIONAL TELECOMMUNICATION UNION

MANAGEMENT COORDINATION Document92/2

GROUP9 June 2014

SUMMARY RECORD

OF THE

91thMEETING OF THE MANAGEMENT COORDINATION GROUP

The Management Coordination Group met on Thursday, 19 March 2014 at 17H00

Present: H.TOURÉ, Secretary-General; H. ZHAO, Deputy Secretary-General; M. JOHNSON, Director, TSB; F. RANCY, Director, BR;B. SANOU, Director, BDT; F. LEITE, Deputy to the Director, BR; Y. TORIGOE, Deputy to the Director, BDT; D. BOGDAN-MARTIN, Chief, SPM & Executive Secretary; O. TESTONI, Executive Officer, SGO.

Also present: A. BA, Chief, FRMD; E. DALHEN, Representing HRMD; P. CONNEALLY, SPM (only for item 4); A. NTOKO, TSB (only for item 6).

Absent:R. SCHOLL, Deputy to the Director, TSB.

The Secretary-General welcomed Mr Torigoe, newly appointed as Deputy to the Director of BDT.

  1. APPROVAL OF THE AGENDA (Document 91/1)

The Agenda was approved.

  1. APPROVAL OF THE SUMMARY RECORD OF THE PREVIOUS MEETING (Document 91/2)

The Summary Record of the previous meeting was approved.

  1. MCG List of Actions & follow-up (Document 91/3)

Mr Testoni presented the status of the list of Actions. The Deputy Secretary-General reminded colleagues, on behalf of the Secretary-General, of the wish to review actions from Sectors on MCG list of actions.

  1. ITU 150th Anniversary’s visual identity (Document 91/4; PPP (bis))

Mr Conneally introduced the draft Communication Plan. For its 150th anniversary, the organization is seeking a visual identity that reflects its history as much as its relevance today and its promise for the future as an enabler of achievement and innovation. The organization would like to be seen as open, transparent, friendly, multi-stakeholder and forward-looking entity.

The Management Coordination Group members provided comments and it was agreed that the proposal would be revised and circulated to members.

  1. DRAFT Financial plan 2016-2019(Document 91/5; (bis))

Mr Ba introduced Document 91/5 presenting a draft Financial Plan of the Union, 2016-2019 at 18 March 2014.

The draft Financial Plan 2016-2019 was presented and discussed in the CWG-FHR during its 24 and 25 February 2014 meeting. A shortfall between expected revenue and expenses amounting to CHF 60.5 million was forecasted.

The management has been working towards ensuring that the Plenipotentiary Conference is presented with a balanced draft Financial Plan which takes into account both the financial challenges that the Union is facing, as well as measures to reduce expenses. In this regard, the Management Coordination Group Members discussed the measures (cost reductions and efficiency measures for CHF 44.3 million and increase in revenues for CHF 16.2 million) that could be taken by the ITU Management for balancing the draft Financial Plan 2016-2019. The resulting balanced draft Financial Plan will be circulated to the Elected Officials for review. A revised document will be submitted to the next CDPG meeting.

  1. Digital Object achitecture (Document 91/6)

Mr Ntoko presented Document 91/6 providing a briefing on the Digital Object architecture, the Framework for discovery and future potential initiatives.

The Management Coordination Groupwas pleased to note the progress made and endorsed the allocation of additional resources to support the project.

  1. Debrief on cwgs (Document 91/7, bis, i, ii, iii, iv, v, vi, vii)

This item was postponed.

  1. UPDATE ON WTDC-14 (Document 91/8)

Mr Sanou provided an update on the preparatory process of the sixth World Telecommunication Development Conference to be held in Dubai, UAE, from 30 March to 10 April 2014. As of 19 March 2014, 1195 participants, 136 Members States, 78 Sector members and Observers were announced. 59 contributions with 214 proposals have been received and 54 policy statement speakers are scheduled. Three pre-conference events will take place on 29 March (a High-Level Dialogue on Connectivity for small Island and Developing States, an Executive Strategic Dialogue on Broadband for Sustainable Development and an Information Session on Strategic Planning and Results Based Management) and seven side events during 31 March-8 April 2014. A mobile application will allow smart-phones and tables to access all relevant information and documents.

  1. IMPLEMENTATION OF THE HEALTH INSURANCE PLAN (Document 91/9)

MrDahlen presented Document 91/9 reporting on the status of implementation of the roll-out of the new ITU Medical Insurance Plan. A briefing was provided on the communications plan, the contractual negotiations, as well as the separation from SHIF and the implementation of the new plan.

Comments were made on incentives to be discussed with Van Breda and it was requested to reinforce the communication to staff. A Question and Answer document should be prepared to respond to the common questions coming from staff and retirees.

  1. OTHER BUSINESS

No other business was discussed.

  1. DATE OF THE NEXT MEETING

The date of the next Management Coordination Group meeting will be communicated in due time.

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