Summary of Special LEB Meeting September 19th via Video

All LEB members were present

  • Review and discussion of the internal audit and condition of the Treasurer’s office as reported by the Interim Treasurer.
  • The LEB discussed allegations and answered questions.
  • Greg Puriski presented the Special Rules of Order but motion failed because it did not receive a second.
  • Motion to adopt the International’s Credit Card Policy passed.
  • Discussion on the policy and concern that it would not answer the questions from the internal audit.

The International's policy regarding credit cards and expense reimbursements:

TWU Policy Regarding Credit Card Usage and Expense Reimbursement TWU issued credit cards should be used exclusively for Union related business purposes. Expenses requiring a cash reimbursement will be made for all reasonable expenses incurred in the course of conducting Union business, provided the expenses are properly documented and explained under the following policy.

1. All expenses must be documented by filling out a TWU Itemized Expense Statement and appending to it, all relevant original and itemized receipts. If a receipt is lost, a statement of the expense must be submitted. An electronic version of the TWU Itemized Expense Statement can be found on Sharepoint under the Accounting tab.

2. A written statement describing the nature of the Union business involved when incurring the expense, whether made in the form of cash or charges to a TWU credit card, must support all expenses. This statement may be written on the original itemized receipt or detailed on the TWU Itemized Expense Statement. The statement must include the following:

a. An explanation of the specific Union business discussed.

b. Full name and title of those in attendance.

3. For all expenses charged to a TWU credit card, the TWU itemized Expense Report, with relevant receipts, must be submitted within 30 days of your receipt of the American Express Card bill from TWU Accounting. Individual Amex billing statements are emailed to employees on a monthly basis.

4. The mileage allowance for use of a personal vehicle on Union business will be reimbursed in accordance with IRS guidelines.

5. The per diem rate is $25.00 per overnight spent away from home. The per diem payment is designed to compensate staff for minor expenses such as tips to porters and hotel maids, as well as, other incidental expenditures. Expenses covered by the per diem may not be submitted separately for reimbursement.

6. TWU issued credit cards are intended solely for usage by the cardholder. ATM withdrawals, cash back at point of purchase or any other type of cash withdrawals are strictly prohibited.

7. All expenses in excess of $800.00 require prior approval from your Division Director.

The LEB wants to keep the members of Local 555 informed. However, there is only so much information we can post on the website. A lot of the topics discussed at board meetings should be shared with current dues paying members in good standing only. This limits the content we can post on this website. However, if you would like further information please contact me: . This summary was approved by the LEB.