Summary of 4/16 meeting minutes. Scott Staby to follow with email to group.
Attendees – all in attendance (AZ by phone) with exception of John Maley. Also, Craig England (KVHA parent) joined to listen.
-Meeting minutes from 4.2.12 were approved
-New items
oBrad Dedrick lead Standard Operating Procedure (SOP) discussion. Suggestion is to create SOP for all key activities related to KVHA – each committee should be required to establish their own relevant SOP’s – these are all living documents and can be updated as required (consider keeping a good revision history as part of changes) – board agreed.
oBoard to begin using Tracking Document created by Scott Staby (attached). This will be updated in timely manner and used as tool to identify all critical needs ahead of due date – it will include person responsible, due date, next actions required, and color coding based on whether activity is on pace (green), at risk (yellow), or off the tracks (red).
oBen Cotton reviewed Treasurer’s Monthly Report short and long lead time items.
KVHA has annual receivables of $1.5MM – big $ therefore deserves the proper resources to be managed correctly.
Short – travel account transfer…good progress only couple teams left to complete
Short – 2010/2011 tax return and audit is underway – just need to address ice variance (+20%) and drivers for increase.
Short – renewal of tax exempt status is Approved
Short – March financial summary
Long – SOP for Travel account oversight and transition process
Long – create forecast and budget
Long – work with Joann Palaian other financial controls (invoicing, collections, etc), based on workload determine if resourced properly.
oCode to KVHA needs to be changed
oLen Pietila voted in as Rink Committee Head and will get assistance from Keith Schultz / Jason Valente. All were in favor (not sure who motioned / 2nd the motion?)
oBruce Grey voted in as Special Appointee. Motion by SM and 2nd by SS. Unanimous approval.
oIce Scheduling Committee – JV and LP to co-manage. All were in favor (not sure who motioned / 2nd the motion?)
oSomeone (?) voted in as Head of Little Rebels – motion by JV and 2nd by KS. All were in favor – I did not get name of this person?
oIdeas…recruit someone as Special Appointee with legal mind (Alicia or other)
Regards,
Bill Paddison