SUFFOLK COUNTY DEPARTMENT OF PARKS
GOLF OUTING APPLICATION
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GOLF COURSE APPLIED FOR (please remit to X):
XTimber Point------West Sayville-----Indian Island------Bergen Point
398 Great River RoadPO Box 144661 Riverside Drive69 Bergen Ave
Great River, NY 11739-0622West Sayville, NY 11796Riverhead, NY 11931W. Babylon, NY 11704
Phone (631) 581- 2401Phone (631) 567- 1704(631) 727-7776(631) 661- 8282
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Outing date: Application and deposits must be returned within 14 days of receipt otherwise date cannot be held
Start Time: 00:00A.M.Finish Time: 00:00P.M. (All players must exit course by this time or lose damage deposit)
Shotgun: X or Consecutive Tee Off: ______(To be determined by golf professional pending player totals, see page 2. # 3.)
Required player totals: Minimum: Maximum No. of Suffolk County Residents: 90%
Name of organization / group:
Name of applicant: email:
Applicant address:
Phone numbers: Cell:Work: Home:
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OUTING PROCEDURES:
A.Application Deadline, Available Dates and Player Totals:
Application must be submitted to the golf professional at least fourteen (14) days in advance, (ninety (90) days suggested), and no earlier than one year prior to the date of the Outing. No application will be accepted for holidays which fall on Monday.
B.Outing Fees (All fees are for one round of golf only and include all applicable sales tax.):
Includes the following minimum charges per player:
Greens Fee: $ 35.00
Golf Cart Fee: $ 17.00 (Includes up to 75golf carts.)
Additional Golf Cart Fee: $ 55.00 For outings needing more than 75 golf carts, additional golf carts are leased for the day with a minimum rental of 12 golf carts, and in multiples of delivery trailer size, (usually 12 – 20 – 24 or 30). Golf carts are mandatory for all outing participants. There is a charge for volunteers needing golf carts. Account for volunteers in your total cart figures.
Pro Shop Services Fee: $ 18.00. There is a required $13.00 minimum charge per player for pro shop merchandise, $4.00 charge per player for the driving range, and $1.00 optional scoring fee per player.
Food Concessionaire Fee: $ 15.00. There is a required $15.00 minimum charge per player for food service which is applied to your catering requirements for the day. Arrange directly with Lessings Catering @ 631-581-0022 (ext. 1).
C.Golf Outing Application Fee and Deposits– Fees payable upon submission of this application.
Suffolk County Deposit Fee: – towards greens fees. / $200.00 / Payable County of Suffolk / Check #:Application Fee & Pro Shop Services Deposit Fee:
$65.00 for application fee; $125.00 for pro shop services fee. / $190.00 / Payable A. C. Golf, Inc. / Check #:
Food Concessionaire Fee Deposit: - towards all food charges. / $125.00 / Payable Lessings Inc. / Check #:
D.Additional Payments – No later that fourteen (14) days in advance of the outing, under penalty of forfeiting the reservation date, all outing payments are due, including the greens and golf cart fees, pro shop services and food concessionaire charges. In addition, a $250.00 damage deposit fee is due at this time.
All taxes will apply to bill unless ST-119 Tax form is submitted prior to paying. If paying by check, name on check must match exempt organization name on form.
Pro Deposit / Pro App Fee / Co Deposit / FoodDep / Tourn Rnd- Res Fee / Outing Carts-Tokens-Scoring-Mdse / Fairway Carts / Damage Deposit / Totals
Payment – (Cash – Check #: or Charge)
Batch #
Work Order #:
Transaction #:
Totals
Additional Comments:
Upon signing applicant agrees that he/she has read the above, as well as all rules and regulations as listed on the next page.
SIGNATURE OF APPLICANT: DATE:
SIGNATURE OF GOLF PROFESSIONAL: DATE:
SIGNATURE OF FOOD CONCESSIONAIRE: DATE:
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GOLFOUTINGAPPLICATION RULESANDREGULATIONS
1. DepositFees:All Outing Deposit fees are non-returnable and non-refundable except ifthe County has closed the course. Rain dates rescheduled based on golf course availability.
2. CancellationPolicy:All Cancellations mustbe made in writing no less than sixty (60) days priortothe scheduled outing.
3. GuaranteeMinimum:Ifless than players participate in the golf outing, the golf professional reserves the right tochange the golf outing toa consecutive tee-time formatand/or open the golf course tothe public, or reschedule the date ofthe golf outing.
4. ShotgunOutingsmusthave a minimum of players and musttee offpromptly atscheduled time,weather permitting. Inthe event oftwo (2) shotgun outings are scheduled in the same day,the second outing will tee offat2:00 PM.Upon request, the golf professional may consider and approve smaller outings.
5. The County reserves the right toclose any course atits discretion.
6. The County ofSuffolkis not responsible forany agreements or arrangements made with the golf professional or the food concessionaire.
7. All catering mustbe by SuffolkCounty golf course food concessionaire only.
8. Alcoholicbeverages are prohibitedfrom the golfcourses except whenpurchased from the on-sitecatering/ restaurant concessionaire.Noindividualcoolers andcontainers ofalcoholicbeverages are allowed.
9. Advertising Policy -All outing signage (including size and type ofadvertising) mustbepre-approved by the Parks Department’sCommunity RelationsDirectorandcan onlybeplaced indesignatedareaswhichare specifiedbythe GolfProfessional.
10.The County Dress Code policy will be in effect:
• Men-Collared ormockshirtsmustbewornalways. Noteeshirtsortanktopsofanykind
• Women-Proper attire(notee shirts, tanktopsorhaltertops.)
• Non-penetratingmetal spikesrequiredatallCountycourses,such assoft spikes,sneakers,rubber soledshoes,etc., andmustbewornalways. Nobare feetpermitted.
• Shortsarepermitted,mustbehemmed walkingtypeorBermudaonly.No“ShortShorts”.
• Jeansarepermitted, mustbeinclean andacceptablecondition.
11.Please observe all proper golf etiquette governing golf play and respect the rights ofyour fellowgolfer.Weaskthat
you assist us by repairing your ball marks, replacing divots, and raking sand traps afteruse. Golfcartsmustbe kept at least 40 feetfrom greens area.
12.All players are subject tonormal rules and regulations ofplay,including general rules as listed on player scorecards.
FOODCONCESSIONAIREGOLFOUTINGREQUIREMENTS
1. Outing representative mustcontract with the food concessionaire atthe time outing application is completed.A
$125.00 deposit payable tothe food concessionaire is due atthattime.(See deposits, page 1)
2. $15.00 minimumchargeperplayerforfoodservice orhigher, pendingfinalfoodpackageagreedupon. Food and beverage packages atvarious price ranges are offered.
3. Applicant mustpay concessionaire forsame number ofgolfers as contracted with pro shop (minimally). For example, an outing with seventy-two (72) players mustpay a minimum seventy-two (72) person food service charge.
4. Nodonations offoodorbeverageareallowed duringthegolfouting(i.e.casesofbeer,baskets ofcheer,soda or
heroes).Anysuch donationsmayberaffledoffatdinner/awardsceremony.
FOODCONCESSIONAIREPHONENUMBERS
West Sayville / TimberPoint / IndianIsland / BergenPointLessings / Lessings / Outerbanks Restaurant / Gemelli Fine Foods
631-589-0022
Page2 of 2 / 631-581-0022 / 631-873-4123 / 631-661-1525
43-0130p.5/15ry
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