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Huntington Landmark Senior Adult Community Association

Board of Directors Meeting

Tuesday - September 23, 2008

Agenda

I / CALL TO ORDER & ROLL CALL / 9 AM
II / HOMEOWNER FORUM
III / CONSENT CALENDAR / 3 - 4
A / Review & Approve Board August 26, 2008 RegularMeeting Minutes / 5 - 8
B / Review & Approve Board September 12, 2008 AgendaMeeting Minutes / 9
IV / COMMITTEE REPORTS
A / ARCHITECTURAL COMMITTEE
1} Monthly Report
(915 A) New covenant - Attorney B. / (Chairman Art Wolff)
Walker - new Solarium/Sunroom / 10 - 11
B / FINANCE COMMITTEE 1} Delinquent assessments – Liens
2} Minutes – September 2008
3} CFO & Financial Report / (Chairman Marvin Garrett)Cost of Living Increase 4% minimum
(Draft Operating Budget) / 12 – 13
14 – 18
19
20 - 23
C / ELECTION COMMITTEE
1} Inspectors of Election Report / (Chairman Jerry Hall) / 24
D / LANDSCAPE COMMITTEE 1} Landscape Report 2} Minutes –August 27,2008 / (Chairman Harvey LevinJeanneKerr) / 25
26 – 34
35 - 37
E / MAINTENANCE COMMITTEE 1} Maintenance Report 2} Minutes – September2008 / (Chairman Walt White) Need special meeting with Board for Asphalt & Wood Repair Specifications / 38
39 – 48
49
F / RECREATION COMMITTEE 1} Minutes– September 2008 / (Chairman Donna Brady) / 50
51 -52
G / WELCOME COMMITTEE 1} Minutes – September 2008 / (Chairperson Mary Jane Ingram) / 53
54
H / PROPERTY PROTECTION & ACCESS CONTROL 1} Minutes – September 2008
2} Vehicle parking permits / (Chairman Steve Whitaker) 30 day permits only? / 55
I / SUGGESTION BOX COMMITTEE
1} Minutes – September 2008
2} Monthly Open forum meetings / (Chairman Jane Clarke)
With Board member & Manager (start?) / 56
VI / MANAGEMENT REPORT / 57
1. / Phases 7 & 8: Garage fascia corner flashing for drip edges – pending. / In Progress
2. / ARS Full Reserve Studywith on-site inspection: 1st draft pending. / In Progress
3. / Phase I (Bldgs 12 - 24) : Electrical maintenance of breaker panels. / Pending
4. / Town Hall Meeting: September 25, 2008 / 58
5. / Newsletter Article on use of AED (Residents & Staff help save a life!) / 59
** Need Special Meeting for Asphalt Specifications
** Need Special Meeting for Wood Repair Specifications
VII / RULES AND REGULATIONS (HEARINGS / VIOLATIONS) No Issues at this time.
VIII / UNFINISHED BUSINESS / 60 - 61
A / 2008 Fumigation (43 Bldgs): Western Exterminators–Fumigation 43 bldgs. completedTimbor 42 bldgs. in atticscompleted. Building 822 will be scheduled for fumigation within 60 days to replaced bldg. 1205 rescheduled to next year.Timbor 602 (E) to be rescheduled when bldg. 822 is done this year. / 62 - 63
In Progress
B / Wood Repairs (Phases 7, 8 & Fume Bldgs): PPM – Fume Bldgs./ Drop – Phase 7 / Millennium – Phase 8 (Anticipated completion Oct. 1, 2008.) / In Progress
C / 2008 Painting (Phases 7 & 8): (Dunn Edwards Paint Specifications utilized) Prem Max Painting started September 15, 2008. (4 bldgs / week) / 64
In Progress
D / Slump Stone Fence Replacement (50/50 Program): Mark S. Drop Sr. Corporation contract was approved. Started 9/8/08 (Phases 7 & 8 first) / In Progress
E / 2008 Asphalt Plan: Areas to be repaired currently under study by Board. Anticipate finalizing specifications & requesting bids within 30 days. Estimate on pavers in parking areas. Need Meeting Date / In Progress
F / Proposed Wood Repair Specifications: Need Meeting Date / Pending
IX / NEW BUSINESS / 65 - 66
A / 50/50 Re-pipe Program Proposal: - Split HOA/HO cost for pro-active re-pipes)
Submitted to Legal Counsel for legal opinion. / Pending
B / Parking & Access Control (Residents/Vendors) Meeting to be scheduled between Board/Property Protection Committee & Staff to improve procedures & make needed changes to parking permits. Need Meeting Date / Pending
C / Purchase Order & Requisition Forms (Specifics to be provided at later date) / Pending
X / BOARD MEMBER COMMENTS
XI / SCHEDULE NEXT MEETING: Tuesday – October 28, 2008 MPR1 (Time: 9 AM)
XII / ADJOURNMENT TIME: