SUBJECT: Official Document to Be Presented to the Canadian Embassy

Passport number

Date of birth:

Date: [Month Day, Year]

Name

Address

SUBJECT: Official Document to be presented to the canadian embassy

Acceptance for a research stay at the University of Ottawa

______

Name,

Congratulations! We are pleased to confirm your acceptance for a non-remunerated research stay at the University of Ottawa, which will take place during a period of [X] months, from [start date] to [end date]. The research you will be conducting at the University of Ottawa is a part of the curriculum of your program of study, titled [name of program], at [name of school/institution].

Your research on “[research field/project]” will be facilitated by professor [name of prof] from the [Department of prof] who will ensure you have access to the appropriate resources as previously agreed.

As a graduate student researcher, at the University of Ottawa, you will have an administrative status as student-researcher. You will not have to pay tuition and incidental fees to the University of Ottawa and your research activities will not entitle you to the granting of credits or conferring of a degree from the University of Ottawa. You will be responsible for all incurred expenses during your stay in Canada, including the mandatory adhesion fees to the university health insurance plan (UHIP).

Once you’ve received this letter, you must show it to the Canadian representatives in your country (for example, the Canadian embassy or consulate). Before your departure, you must check with Citizenship and Immigration Canada (CIC) to see what permits, visa, applications, permissions or other documents you require to enter and stay in Canada, as well as to conduct your research activities at the University of Ottawa, even if they are unpaid. You must also review the requirements on the CIC website that apply to you, and take into consideration the processing times for applications both in Canada and in Canadian visa offices abroad. Starting on March 15, 2016, Canada will require an Electronic Travel Authorization (eTA) for all visitors flying into Canada who are citizens of countries other than the United States (U.S.) who do not need a visa to enter Canada. Please check carefully if this requirement is applicable to your situation.

Under Regulation R186(a) of the Immigration and Refugee Protection Regulations, a Self-funded Researcher with autonomous funding arrangements may meet the definition of Business Visitor and thus be eligible to work in Canada without the need to secure a work permit.

Three weeks prior to your arrival, please email to process your registration as a student-researcher at the University of Ottawa. Please attach a copy of this letter of invitation to your email.

Upon your arrival in Ottawa, please go to the Office of Undergraduate Research (550 Cumberland street, Tabaret Hall, room N108-109).

Make sure you have on hand:

-  your passport;

-  this letter of invitation; and

-  other supporting documentation (study permit, work permit, etc.), if applicable.

You will then be able to register for the university health insurance plan (UHIP) and subsequently obtain a identification card at Infoservice (550 Cumberland street, Tabaret Hall, Ground Floor) to have access to various services offered on campus. The fees of the UHIP will need to be paid before you can receive your ID card. The fees, for a period of 1 month, are $51.00 CAD.

In the hope that I have provided you with the necessary information to facilitate your arrival at the University of Ottawa, please accept my sincerest regards.

Signature and name of internship coordinator or professor supervising

cc.: [Professor supervising the research]

2