Sturgis Soccer Association

Meeting Minutes

Monday, April 17, 2017 @ 7:30 p.m.

Board Members Attending: Bryce Richter, Alicia Salazar, Brenda Cassen, Kristi Ortiz, Melissa Bennett, Justin Foster, Jeremy Reeve, Scottie Bruch, Don Wolkenhauer, Katie O’Bryan, Miquel Tobias, Jessie Glodt

The meeting was held at the Sturgis Chamber of Commerce and called to order by President, Bryce R., at 7:30 pm.

Motion to approve the agenda was made by Alicia S., seconded by Don W. The agenda was approved.

Motion to approve February 2017 minutes was made by Don W., seconded by Alicia S. The minutes were approved.

Reports

President Bryce R. reported that the Spring Season is in progress with only a few hiccups but normal.

No report from VP Mark R.

Treasures report from P.J., $11,000 in checking and $10,000 in savings. That doesn’t include any deposits or withdrawals that were made over the weekend or today.

No report from Secretary Jessie G.

Board member reports

Scheduler Don W. reported that Amistad is using our fields as their home fields. Lead/Deadwood & Hot Springs also use our field space and haven’t been charged. There needs to be more discussion about a fee for field use and ref pay. Everyone that attended the scheduling meeting for Black Hill leagues are talking about coming up with a set of Laws that would be consistent throughout the area leagues. Don W. and Bryce L. will put together Laws to be passed by the Board.

HS Boys Coordinator Kristi O. reported that the boys meeting will be Thursday, April 27th at 5pm. Bryce R. will bring contracts to the meeting.

HS Girls Coordinator Brenda C. reported that the girls meeting will be the first part of May (no date set yet). HS girls would like to host a fundraiser to raise money for warm-up gear. Bryce R. suggested that it would be for HS boys too and possibly some money going back to SSA. Brenda C. reported that their idea for a fundraise would be a outdoor 3v3 tournament. Bryce R. suggested combining the summer camp and 3v3 tournament. There will be more planning by the HS and will bring back to the board when there are potential dates.

Director of Field Maintenance Miguel T. reported that he has been painting the fields by himself. There was a suggestion to have the teams assigned to a night to help paint. Miguel T. will put something together.

Fundraising Chair Scottie B. had nothing to report.

Director of Coaching Jeremy R. reported that he hasn’t heard a lot from coaches. Jeremy would like to see SSA have small, movable goals for teams to use during practices. There was discussion about the poor soccer field conditions and purchasing some sand to fix holes and uneven spots on the field.

Uniform Coordinator Justin Foster reported that he will be working on getting fall uniform information.

Registrar Alicia Salazar reported that there was a red flag that came back on one of the U6 coaches. Today it came back that he is okay to coach. There needs to be something done to make sure that no one coaches or is in charge of players until their background check has been completed and received. The Board needs to be aware of any Red Flagged coaches or helpers in the future. The board members also need to have the background check done. Alicia reported that there were still refunds being given to players that have withdrawn. There is no set deadline.

Don W. made a motion to set the deadline for registration fees as today April 17, 2017 for the Spring season. Katie O. second the motion. Motion carries.

No report from Risk Manager Katie O.

President Bryce R. reported that the Mother’s Day festival will be May 20th. There are only 6 teams registered so far. May 7th is the deadline to register. Lindsey D. is working on bids for the festival t-shirts. Tom’s T’s bid was $5/ shirt. Melissa B. will get word out to coaches to get registered for the festival. Bryce reported that this is a great time to fundraise. There was a suggestion about having a basket raffle. Discussion about Fall registration was tabled until the next meeting. Bryce would like to have a special Board meeting May 1, 2017 at 7pm.

Melissa B. made a motion to meet May 3 at 7pm. There was discussion and an Amendment was made to the motion to meet May 1 at 7pm. Alicia S. second the motion. Motion carries.

Bryce R. made a motion adjourn meeting. Meeting adjourned at 8:45pm.

Minutes submitted by SSA Secretary, Jessie Glodt