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Student Travel Grant

Application Information

Revised 8/13

The Indiana University Northwest Student Travel Grant competition provides financial support to undergraduate and graduate students who are attending and presenting research at academic or professional conferences. Students must be recommended by their faculty advisors/departments to receive these awards. Ordinarily, these funds will be given to those who are making a presentation at a conference. In cases where the applicant will not be presenting, the student statement and faculty letter of recommendation should address the importance of attendance for the student’s professional development.

There is a rolling deadline for applications throughout the year. Preference will be given to students who have not previously received a Student Travel Grant.

Range of support: There are a limited amount of funds available to award each semester. Awards are contingent upon the availability of funds and the number of applications. An award of up to $500 per student is possible, with most awards in the $300 range, even though the cost of attending the conference may exceed that amount. Students are eligible to receive one travel grant per academic year.

Application Process:The applicant (student) must complete the Student Travel Grant application form. Include official notification confirming participation, such as the conference page that shows the student’s name or a confirmation letter/email from the conference organizer and a copy of the abstract that describes the conference presentation must accompany the application.

Budget: Eligible expenses include registration fee, lodging costs, and travel to and from the meeting.

Faculty Letter of Recommendation:A letter of recommendation must be submitted from a faculty advisor who knows the student and is familiar with the student's research that will be presented at the conference. The recommendation letter must be submitted by the application deadline listed. The advisor must be aware of this requirement and the deadline. Incomplete applications will not be considered.

YOU MUST USE THE INDIANA UNIVERSITY TRAVEL SYSTEM TO RECEIVE REIMBURSEMENT. PAYMENT IS MADE AFTER THE EXPENDITURES HAVE OCCURRED AND ALL REQUESTS FOR PAYMENT ARE SUBJECT TO AND MUST BE IN ACCORDANCE WITH IU TRAVEL POLICIES. PLEASE SAVE ORIGINAL RECEIPTS FOR SUBMISSION.

STUDENT TRAVEL GRANT APPLICATION

An original and two copies of this application, with documentation, should be submitted to:

Office of Academic Affairs, Lindenwood 329, Attn: Cynthia O’Dell
1. Student’s Name:______
2. Academic Standing:
_____Undergraduate
_____Freshman _____Sophomore _____Junior _____Senior
Major:______
_____Graduate
School:______
3. Current Mailing Address:______
______
4. IU Northwest email address: **______
**NOTE: All official correspondence will be sent via your IUN email and to your current mailing address.
5. Faculty Advisor:*** ______
***The faculty advisor who knows the student and is familiar with the student's research, which is being presented at the conference.
6. Advisor’s Department: ______

7. Conference Information: Please provide the following: name of conference, location, and dates of travel, title of your presentation and the names of any co-authors, if applicable. Include an explanation of how this travel grant will help you reach your academic, career and/or research goals.

8. Required Documentation:

  • Official notification confirming your participation, such as the conference page that shows your name or a confirmation letter/email from the conference organizer.
  • A copy of the abstract that describes your conference presentation or a statement describing the rationale for your participation in the conference.
  • Letter of recommendation from the faculty advisor most familiar with your request.

9. Budget

Item / Description / Amount
Registration
Travel: Airfare, Rail Fare
Mileage (Est. # of miles X$0.55 per mile for the first 500 miles) and tolls/ parking at conference
Accommodations:
Include name of hotel and cost of room per night
Total Budget:
Amount Requested:

10. ______

Applicant Signature

11. ______

Signature of Faculty Advisor (required)

The signature of your faculty advisor indicates approval of the travel request, and the suitability of this conference for the presentation of your research.

12.______

Signature of Dean/Director (required)

The signature of the Dean/Director indicates support for the request, attests to its merit and the need for funds to support travel for the presentation of your research.