STUDENT CLUB ADVISOR

HANDBOOK

*Last Update 10/19/15

TABLE OF CONTENTS

1)Welcome CSO

  • AYS Student Clubs bio

2)Timeline and Calendars

3)A,B,C of GSU Policies

4) Leadership Development

  • Recruitment
  • Retention Success
  • Delegation
  • Transition
  • OrgSync

5) Event Planning Guide and Timeline

  • How to Plan an Event
  • Event Planning Checklist
  • Idea Blurbs

6) Funding and Budgeting

  • Fundraising and Budgeting Policies
  • Request for Funding/Reimbursement Chart

7) Student Clubs Resources and Tips

  • On Campus
  • AYSPS Career Services
  • Brand and Logo Standards
  • Social Media

AYSPS Student Clubs List

(Visit our AYSPS Student Clubs website at Orgsync for a current list of Student Leaders and Advisors)

Abbreviation

Criminal Justice Department

  • Criminal Justice Student Association CJC APS
  • Criminal Justice Graduate Student Association CJSA
  • Alpha Phi Sigma (Criminal Justice Honors) CJGSA

Social Work Department

  • BSW Social Work Club SW C.L.U.B.
  • MSW Bridge Builders (Graduate Club) SWBB
  • Phi Alpha Honor Society SWPAH

Economics Department

  • The Economics Club EconU
  • Economics Graduate Student Association EconGSA

PMAP Department

  • Planning and Economic Development PMAP PEDC
  • Nonprofit Leadership Alliance NLA

* Some clubs welcome students from other colleges and departments. Contact club leaders for information about eligibility process.

AYSPS Student Organizations Overview

PMAP Department

The Nonprofit Leadership Alliance Club (NLA)exists to strengthen the leadership of the social sector and sustain the ability of nonprofits to fulfill their missions with a talented and prepared workforce. This is accomplished by partnering with colleges and universities to prepare, certify, and connect young people to careers with nonprofit partners. Involvement in NLA enables students to be connected to a national network of academic institutions and nonprofit organizations. Additionally, students can receive the Certified Nonprofit Professional (CNP) credential after meeting the NLA national requirements which include: (1) Completing a bachelor’s degree; (2) Demonstrating proficiency in all 10 NLA competencies; (3) Demonstrating leadership and service; (4) Completing a 300-hour internship at a nonprofit organization; and (5) Attending one Alliance Management Institute, NLA’s annual national conference held every January. NLA at Georgia State focuses on professional leadership development, fundraising, and career networking within the nonprofit community. The club is open to all GSU majors (undergraduate and graduate) who are interested in working, learning about and/or volunteering in a nonprofit environment. For more information about the Georgia State Chapter visit: To learn more about the Nonprofit Leadership Alliance, visit:

Planning and Economic Development Clubseeks to enrich students in the area of planning and economic development. Enrichment of students will occur through: creating a network for students with interest in planning and economic development to interact with one another outside the classroom; informing planning and economic development students of academic and professional opportunities in this area; connecting planning and economic development students to professionals working in this field, hosting a monthly speaker series with topics in planning and economic development; and further enhancing the career development of planning and economic development students at Georgia State University. Formore information about the club, visit: .

Criminal Justice Department

Criminal Justice Student Association is an organization open to all GSU students who are interested in pursuing a career in criminal justice. It is our mission to facilitate networking and career building activities in order to create a more cohesive and professional student criminal justice community. We seek to provide forums that focuses on the interaction between students, faculty, program alumni, and professionals employed in the field, and members of the broader community. We are committed to developing networks with future criminal justice employers, the GSU Student Government Association, and faculty members in the Criminal Justice and Criminology Department. Membership brings students and the community together to promote awareness of criminal justice issues in society. Being a member of the CJSA is a great way to get involved on campus and in the Atlanta community, to help develop team building and leadership skills, and to meet other individuals interested in criminal justice issues. For more information visit .

Criminal Justice Graduate Student Association will assist members with adjustment into the Criminal Justice Graduate Program, act as student-faculty liaisons for the purpose of addressing student body concerns, organize events designed to promote graduate research, encourage student involvement in academic and social events within the Department of Criminal Justice, and assist graduating students in transitioning into graduate careers. For more information contact the Criminal Justice department at 404/413-1020 or visit

Alpha Phi Sigma (Criminal Justice Honors).The purposes of Alpha Phi Sigma shall be to recognize and promote high scholarship among students actively engaged in college study in the Criminal Justice area, to keep abreast of the advances in scientific research, to elevate the ethical standards of the Criminal Justice professions, and to establish in the public mind the benefit and necessity of education and professional training. To learn more about Alpha Phi Sigma contact Dr. Leah Daigle at .

Social Work Department

BSW Social Work CLUB (Can Lead US Beyond).The purpose of the Social Work Club at Georgia State University is to serve as a link between current social work students, prospective social work majors, faculty, and administration. The Social Work Club upholds the core values of the profession: service, social justice, dignity, and worth of the person, importance of human relationships, integrity, and competence while supporting the development of social, academic, and cultural awareness among undergraduate social work students. The Social Work club is also a community organization extending services beyond the limits of Georgia State, by providing needed services to groups within the University and the larger community. Visit their website for more information:

Master of Social Work Club: Bridge Builders. Bridge Builders is the graduate level social work club within the School of Social Work. Bridge Builders offers monthly events that bring together all MSW students through social and educational activities. The club partners with one social service agency each semester to participate in a group community service event. Activities primarily focus on career and professional opportunities within the field of Community Social Work. Bridge Builders also supports the undergraduate social work club and serves as a resource to the undergraduates as they explore graduate school possibilities. Visit their website for more information:aysps.gsu.edu/socialwork/student-organizations/msw-bridge-builders.

Phi Alpha Social Work Honor Society.Students within the School of Social Work are eligible for induction into the Phi Alpha Honor Society for Social Work. The GSU School of Social Work Chapter is Omicron Gamma, and was chartered in November 2007. Undergraduate membership requirements include being a social work major, achieving sophomore status, completing 8 semester hours of required social work course, and achieving an overall 3.0 GPA and a 3.25 social work GPA. Membership meetings are held twice yearly;once in the Fall and again in the Spring semesters.

Economics Department

The Economics Club. The aim of this chartered organization is to promote knowledge of economics on campus and in the community through its activities, and provide a forum where students with similar interests can meet, share ideas, socialize, and enhance their knowledge. Membership is open to all students interested in economics, regardless of their major. The club’s many activities include a guest speaker series that brings noted economists and business leaders to the campus, seminars focusing on career information, and social events. For more information, contact the Department of Economics, 404/413-0141 or visit the Economics Club website

The Economics Department Graduate Students Association(GSA)promotes scholarship, develops a spirit of cooperation and fellowship among economics graduate students, and fosters interactions between graduate students and faculty. All officially-enrolled economics graduate students are automatically members of the GSA, and the GSA levies no dues. The GSA organizes presentations by notable economists (both internal and external), professional development seminars, and a variety of social events. All economics graduate students are encouraged to email the GSA President to gain access to an email list used for inter-student communication. Individual graduate student web pages are hosted by the Economics Department, and are updated yearly.

TIMELINE AND CALENDARS

A, B, C, of GSU Policies

IN THIS SECTION:

  • Excerpts from Student Code of Conduct
  • Excerpts from GSU Student Org. Handbook

From GSU Student Code of Conduct(Excerpts)

Source:

GSU Student Code of Conduct and Administrative Policies (Last update, June 2015)

H. STUDENT LEADERSHIP POSITIONS

1. Definitions

a. Student Leader: A student member of a University Sponsored Student Organization who (1) has a stipend or (2) holds office, title, or is a committee member.

b. University Sponsored Student Organization: A student organization that serves a primary function for and help to support the mission and goals of the University. These organizations have a faculty or staff member designated by the University to serve as the faculty/staff advisor and are directly tied to a University department or office. Chartering is not required, but annual updating of information is required. The student organizations that are considered University Sponsored Student Organizations are determined by the Office of Student Involvement.

c. Good Standing: A student that is not under any sanctions as a result of being found responsible for a violation of the Student Code of Conduct.

2. Eligibility for Student Leader Position

a. A student seeking a student leader position must meet all requirements of the University Sponsored Student Organization. In addition, in order to be eligible and run for a student leader position, a student must:

i. Be a student as determined by the University Registrar at the time of the election or appointment.

ii. Be enrolled in a minimum of six (6) hours if an undergraduate student or three (3) hours if a graduate student; must be in a degree-seeking program.

iii. Have at least a 2.5 Georgia State University cumulative grade point average or better at the time of election or appointment and must not be on academic probation or

iv. Be in Good Standing with the Office of the Dean of Students and have no pending charges of violating the Student Code of Conduct and Administrative Policies.

v. Conduct themselves responsibly and in a manner that does not reflect negatively on the University.

b. A student may meet the minimum qualifications of a student leadership position, but be found to be unqualified overall based on other factors such as experience and level of leadership skill.

c. It is the responsibility of the student organization advisor to verify eligibility of students prior to their election or appointment. If requested, the Office of Student Involvement can assist with verification of enrollment, confirmation of grade point average, and obtain a student conduct check.

Last Update 8/19/15

3. Maintaining a Student Leader Position

a. Throughout the Term of Office, a student must continue to meet all requirements of the University Sponsored Student Organization. In addition, a student leader must:

i. Remain enrolled in a degree-seeking program for a minimum of six (6) hours if an undergraduate student or three (3) hours if a graduate student, during the Fall and Spring semesters of the academic year of his/her term of office. The academic school year is defined as Summer, Fall, and Spring semester, in that order. When a student does not enroll for Fall or Spring semester during a term of office, this act causes the student to immediately forfeit the position. Students may elect not to enroll during the Summer semester. The act of dropping all courses before the midpoint of a semester is considered to be not enrolled. If a student graduates while holding a student leader position, the position automatically terminates at graduation, unless the student has been accepted into a degree-seeking program and has enrolled in the subsequent semester.

ii. Maintain a minimum Georgia State University grade point average of 2.2.

iii. Remain in good standing with the Office of the Dean of Students. A student charged with a violation of the Student Code of Conduct may be required to temporarily relinquish the student leader position pending the outcome of the charges.

iv. Conduct themselves responsibly and in a manner that does not reflect negatively on the University.

b. Term Limits: Student leaders may hold a student leader position for up to two terms per any one position (Term Maximum). Any time during which a student leader may have held the involved position on an interim basis shall not count toward meeting a student leader’s Term Maximum. For purposes of this section, “interim basis” shall mean time spent in office completing the term of a person originally elected/appointed to the office who has left the position for any reason before the end of the term of office. Having reached the Term Maximum will not prohibit a student leader from running for reelection or reappointment, with the permission of the Dean of Students, in times when there are no other qualified applicants for the position.

I. STUDENT ORGANIZATIONS

1. Definition of Terms

a. University Sponsored Student Organization – A Student Organization that serves a primary function for and help to support the mission and goals of the University. These organizations have a faculty or staff member designated by the University to serve as the faculty/staff advisor and are directly tied to a University department or office. Chartering is not required, but annual updating of information is required. The Student Organizations that are considered University Sponsored Student Organizations are determined by the Office of Student Involvement.

b. Chartered Student Organization – A separate, independent entity from the University whose membership is comprised of Georgia State University students; which the University Student Life and Development Committee have approved to charter. The group comes together to express a common purpose, accomplish certain goals, explore opportunities, and serve the campus community.

c. Active Student Organization– A Student Organization that has complied with all requirements to be in good standing with the University as outlined in Section I.5.

d. Inactive – A Student Organization that once existed at Georgia State University, but is currently not recognized and therefore has lost all benefits outlined in Section I.2.

e. Student Organizations – A broad term to encompass both University Sponsored Student Organizations and Chartered Student Organizations.

Last Update 8/19/15

2. Benefits

University Sponsored and Chartered Student Organizations are recognized as a part of the University community and are granted the privileges set forth below. They may:

a. be listed on the Office of Student Involvement website

b. reserve meeting rooms and event space

c. request a mail box in the Office of Student Involvement

d. petition for Student Activity fee funding (only for Chartered Student Organizations)

e. maintain a portal in the on-line Student Organization database and create a website through the same system

f. reserve vehicles through the Office of Student Involvement for official activity of the Student Organization

g. promote or advertise the Student Organization on campus

3. Jurisdiction

An organization or activity whose membership includes students may be considered to be under University jurisdiction when it seeks to exercise one of the following privileges:

a. hold meetings on University premises

b. use the facilities of the University for carrying on business

c. accept such financial support as may be available from the University

d. solicit funds or distribute materials to members of the University community

e. include the name Georgia State University (or any similar indication of University affiliation) at the end of its name

f. use the campus mail service

g. promote or advertise the organization oncampus

Last Update 8/19/15

From GSU Student Organization Handbook (2012-2013)(Excerpts)

Source:

Chartering Process

Preliminary Steps

Students involved in the proposed organization should take preliminary steps prior to seeking to be chartered:

  1. Select a name
  2. Adopt a statement of purpose
  3. Have at least 8 interested charter members, including Panther ID and contact information
  4. Select a faculty or staff advisor, who must be a full-time employee of the University
  5. Identify officers and their duties
  6. Create a constitution (see guidelines and sample on OrgSync website)
  7. Complete the online petition to charter form

After the preliminary steps have been accomplished, Petitions to Charter can be submitted online using OrgSync ( An appointment with the Student Organizations Advisor will be scheduled upon receipt of the online submission. Note: Submission of a petition to charter does not guarantee approval.

Final Steps

The final steps of chartering a new student organization are as follows:

  1. Complete all preliminary steps
  2. Faculty/Staff advisor approval
  3. Meet with and receive notification of status from the Student Organizations Advisor
  4. Receive notification of status by the Student Life and Development Committee of the University Senate
  5. Attend your assigned New Organization Orientation Session

Notification will be sent from the Student Organizations Advisor notifying the group of the approval or non-approval of the group’s application. Upon such approval by the Student Life and Development Committee and completion of the orientation session and OrgSync set-up, the group is considered a chartered student organization at Georgia State University.