Student Activity Fee Committee Summer Quorum Minutes (Meeting 11)

Friday, September 2nd, 2016

Meeting called to order at 2:10 PM

  1. Communications
  2. SAFC Chairperson Aaron Scheinman
  3. Welcome back everybody. This is a summer quorum meeting, just so everyone is aware. SAFC business will continue to be run by summer quorum until the new senators and members at large are elected. Revenues are down, so make sure that you make the appropriate budget cuts and changes before the end of the month.We need to know what lines are what.I also want to apologize for any BOX issues, and I hope to clean that up this weekend.
  4. Senate Speaker Doug: We will be accepting SAFC at-large applications until September 12th.
  5. Approval of summer quorum members: Sam Parris and Katie Clark.
  6. Passed unanimously.
  7. SAFChief Financial Officer Danny O’Leary
  8. Please check your e-mails and schedule a meeting with me if you have not done that yet.
  9. SAF Chief Financial Officer Jake Adams
  10. Trying to set up meetings with BMs to go over BOX. I was hoping to have bi-weekly meetings. Hope everyone has a fantastic year.
  11. Julie Perron- SAFC Consultant
  12. I know there has been confusion on new hiring procedure, so please check your e-mails for longer explanation. The short version: new paid members of organizations who have never worked for UNH must fill out the appropriate forms at the OSIL. We need better records this year, due to the new guidelines. Do not send people who have already worked for UNH, for it will cause repercussions for SAFC).
  13. Nate Hastings Proxy- Coordinator of Student Organizations & Leadership
  14. Welcome back. If you are not receiving weekly e-mails, please notify me so that you are getting the updates. There will be a mandatory BM meeting soon (emphasis on mandatory). Come join me for coffee to ask questions.
  15. Organizing Resource Office
  16. Post Programming/Post Conference Reports
  17. ISO Jukebox
  18. BM Lou: We proposed 200 attendants and received 285. We stayed under budget overall, with the exception of food due to having to get a cater from a different source. Had to wait on the price for the banner from printing service, which is why the banner budget is slightly over.
  19. President John: Good job at drawing in and inviting people to your table.
  20. Passed with one abstention.
  21. Programming/Conference Proposals
  22. ISO U-Day
  23. BM Lou: We will get a large push pin world map, as well as more stickers.
  24. Passed with one abstention.
  25. Student Activity Fee Organizations
  26. Post Programing/ Post Conference Reports
  27. CAB Jukebox
  28. Moved to Exec due to the busy agenda.
  29. DSC Jukebox
  30. Director Jennifer: It was successful.The room was full, the ice cone machine was a hit, and we reached or were under budget on everything.
  31. Passed with one abstention.
  32. Programming/Conference Proposals
  33. CAB Homecoming
  34. Billy: Given 150th anniversary of the school, we have been working extra hard (five months) to make this special. We will be having a Spirit Week leading up to Homecoming. We will be getting the parade back onto main street, and we are starting a family friendly Fall Fair to attract the community during the parade.We are still in a budget deficit, and this proposal is still the bare skeleton, thus we may have to make cuts in the near future if we cannot get enough funding.
  35. Aaron: Just to clarify on SAFC reserves: the funds are kept aside for the purpose of special events. SAFC can request a pull from these reserves based on the proper 2/3 vote. There is $30,000 in reserves (not $50,000).
  36. Lincoln: What amount of SAFC reserve funding would make it so you can do the best job you can?
  37. Billy: At this point $6,500 will make the current plan a reality.
  38. Allison: Only seven present people are voting on $6,000?
  39. Aaron: Yes.
  40. President John: CAB started planning for Homecoming earlier than any other organization (April 2016). They have been working very hard on this huge collaboration effort. CAB Homecoming is what we the students will be giving to the 150th, and it will be a student kick off for the other 150th activities. I encourage you all to vote in favor of this.
  41. President John: can you talk about the float grants?
  42. Billy: Funding a float is often too costly for an organization to pay for on their own, so we hope to provide small funds to help make their float a reality.
  43. Nate: The goal was to give CAB oversight ability on this, but also include the student body president, MUB, and many other members for fairness and transparency purposes.
  44. Danny: Are you expecting future pulls from the reserves?
  45. Billy: right now I do not foresee that. We are very wise about our spending and usually we do not spend our full budget.
  46. Jake: Can we take the float grant money out of the ORO budget instead?
  47. Aaron: Yes we could. We have $152,000.
  48. Julie: Keep in mind that there will be a bigger draw on the ORO budget this year due to new orgs that can qualify for the funding.
  49. Doug: I would like to commend everyone on CAB who worked so hard on this.
  50. Passed with one nay and one abstention.
  51. CAB October Comedian
  52. Alex: It will be a good event!
  53. Passed with one abstention.
  54. CAB Summer Bingo
  55. Alex: It will have a fitness theme due to the new REC center. A lot of the prizes will come from the fitness center and bookstore.
  56. Julie: Be careful with gift card prizes. Attempt to avoid it for less of a headache.
  57. Passed with one abstention.
  58. CAB September Outdoor Movie
  59. Alex: Had to buy rights to the movie, which is why it is more expensive.
  60. Passed with one abstention.
  61. MUSO SCPH
  62. Director Holly: As we do with every Sex-tober, we bring in a sex educator.This year’s theme will be sex myths.
  63. Nate: Let me know if you get any media inquiries.
  64. Passed with one abstention.
  65. MUSO Found Footage
  66. Promotion Director Shannon: Features comedians who find VSH taps to do funny commentaries on them.
  67. Passed with one abstention.
  68. MUSO Rachel Wiley
  69. Director Holly: She does poems on eating disorders and feminism. We hope to promoting inclusivity through this event.
  70. Passed with one abstention.
  71. MUSO Ramay Ramana
  72. Director Holly: She is a poet who does poems about Indian American racism, which we also hope will promote inclusivity.
  73. Passed with one abstention.
  74. MUSO Raven McGill
  75. Promotion Director Shannon: She sells artwork, writes black poetry, and was very popular last year.
  76. Nate: nice job getting ahead on all of this!
  77. Passed with one abstention.
  78. Other Business
  79. Discussion on the New Bylaws for SAFC
  80. Allison: Why can’t we have the discussion at this time?
  81. Aaron: It is not germane at this time, especially since thorough discussions took place last year, and because it is more of a Student Senate matter.
  82. Lincoln: I think discussion is great, and I think discussion should be allowed if wanted. Could you set a time?
  83. Aaron: Yes I can.
  84. Executive Session: SCOPE Contract
  85. Passed unanimously, with some tabled items.
  86. Senate Vote to Approve the Reserve Pull of $4,900 for CAB Homecoming
  87. Passed with 6 yays, one abstention, and one nay.
  88. Approval of Election Committee Members
  89. Doug: Senate has a first year senator election coming up, which we hope will take place in late September. Election committee is responsible for overseeing this election, and we will be having our first meeting next week.
  90. Alex Work, John Dean, and Danny O’Leary added themselves to the Election Committee.
  91. Passed unanimously.

Meeting adjourned at 3:50 PM