Student Activities/Event/Room/Fundraising Form (Back)

SAN PEDRO HIGH SCHOOL

STUDENT ACTIVITIES/EVENT/ROOM/FUNDRAISING FORM (BACK)

INSTRUCTIONS:

1.  Complete application for approval on all events and/or room requests. A fundraiser form must also be completed if your event includes a fundraiser – Application for events, room requests, and/or fundraisers are due two weeks before the event.

2.  Fill in all appropriate sections (Sound Coordinator, Plant Manager, Athletic Director, specific campus, etc.)

3.  Place this application in Mr. Estoesta’s mailbox at Flagship campus or Ms. Carcamo’s at Olguin campus.

4.  Faculty Sponsors must be present throughout the event. Students are not to be left unsupervised at any time. Students may not be pulled our or kept out of another teacher’s classroom without the written consent of that teacher. There are no exceptions.

5.  If the ensuing requirements are met, event will be calendared/approved and a white copy of this form will be placed in faculty sponsor’s mailbox as confirmation;

☐ Available on School Calendar ☐ Approved by AP over Activities ☐ Approved by Leadership ☐ Submitted 2 weeks prior to event date

______

Name or Type of Activity Faculty Sponsor – Print clearly Phone#

______M Tu W Th F ______Facility/Room Requested Date(s) of Activity Circle day(s) Time of Activity

Yes No ______

Additional Supervision Required Expected # in Attendance Administrator Supervising Event

☐ If an announcement is to be made fill out a Bulletin Announcement Form in the Main Office and place in Mr. Jacobson’s mailbox at Flagship campus or Ms. Tippin’s mailbox at Olguin campus.

☐ To place announcement event on the school website, fill out E-Bulletin Announcement Form in the Main Office and place in Mr. Estoesta’s mailbox at Flagship campus or Ms. Carcamo’s mailbox at Olguin campus.

Request/Notification:

Sound Coordinator: ______/______Stage Crew: Yes No
Mr. Hughes (Flagship) / Mr. Flores (Olguin)
Equipment: ___ Microphone(s) ___ Speaker System ___ Screen ___ LCD Projector ___Computer ___ELMO ___Other
Stage Properties : ___ Podium ___ Table(s) for presenters ___ Chair(s) for presenters ___ Riser(s) ___ Piano (Auditorium only)
___ Other : ______
Plant Manager: ______/______Restrooms: Yes No
Mr. Esparza (Flagship) / Mr. Flores (Olguin)
Equipment/Furniture : ___ Podium ___ Table(s) for presenters ___ Chair(s) for presenters ___ Ladder ___ Piano (Auditorium only)
___ Other : ______
Cafeteria Manager: ______/______
Flagship / Olguin / Athletic Director/Advisor: ______
Mr. Schatz
Beyond the Bell Permits: ______
Mr. Miller / Olguin Requests/Permits: ______
Ms. Tippin
Library: ______
Ms. Kim / SLC Room: ______SLC Lead ______

Approvals:

Faculty Sponsor: ______Leadership Advisor:______

(Ms. Carcamo)

AP over Activities: ______AP over Calendar: ______

(Ms. Gonzalez) (Mr. Estoesta)

SPHS FUNDRAISING SUBMISSION FORM

*Must be submitted 2 weeks prior to date of sale*

Club/Sport/Activity Name: ______

Club/Sport/Activity Sponsor: ______

Date(s) of Fundraiser: ______

Fundraiser

·  Item Descriptions: ______

·  Cost per item: ______

·  Estimated profit per item: ______

*Reminder: Each Club/Sport/Activity will give 50% of all profits to the Student Body Account. 50% of concession sale profits, depending on event prior approval, will be turned in to the Student Body Account. All concessions must be approved by ASB.

All after school and weekend fundraisers for clubs/sports may keep 100% of their profits but forms must still be submitted for approval and to ASB.

**One form per fundraiser. If you plan on conducting more than one fundraiser you must fill out a second form.

***Financial Statements MUST be submitted to Student Body within 2 business days after the event.

You must receive formal notification of approval before selling items. Leadership will notify the sponsor of eligibility or ineligibility four days prior to fundraiser date.

Fundraiser Date(s): ______

Approved by:

______

Activities AP (Ms. Gonzalez) Leadership Treasurer Financial Manager (Ms. Javier)

Resubmit this form after your event

______

Amount Made: ______

Amount turned in to Student Body: ______

ASB Treasurer Signature: ______

Financial Manager Signature: ______

SPHS Facilities Event/Fundraising Request Form – August. 2016

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