STORES SAFETY INSPECTION (HS9)
Site Location: ……………………………………………………
Inspected By: ……………………………………………………
Date: ……………………………………………………
Area to Assess / Standard/Requirement / Record details of any non-standard compliance / Action Taken /Fire Signs / o Signs are displayed at all final exits and all points where exit information is necessary.
o The fire exit sign is not obscured.
Fire Doors / o Doors are unlocked during store opening times.
o Doors open easily.
o Doors are not obstructed.
Fire Escape Routes / o Routes are free of obstructions.
o Routes are signed.
o Routes are well lit.
Fire Equipment / o Extinguishers are fixed to the wall or placed in the correct stands.
o Extinguishers are checked at monthly intervals.
o Extinguishers are serviced annually.
Signing In/Out / o Employees are aware of the necessity.
o Check that employees are not abusing the system.
Evacuation Procedures / o Procedure is displayed.
o Employees are aware of the procedure.
Health and Safety Law Poster / o Notice is displayed.
o Employees are aware of the notice.
Manual Handling Notice / o Notice is displayed in the Warehouse.
Area to Assess / Standard/Requirement / Record details of any non-standard compliance / Action Taken /
COSHH Notice / o Notice is displayed in the Warehouse.
COSHH Equipment / o Rubber Gloves
o Face Mask
o Goggles
o Equipment is in an accessible place.
o Employees are aware of the equipment
Risk Assessments / o One copy is on the staff noticeboard.
o One copy is with the Manager.
o One copy is with the Safety Representative.
o Employees are aware of the risk assessments.
VDU Specific Assessment / o One copy is on the office noticeboard.
o One copy on staff noticeboard.
o One copy is with the Manager.
o One copy is with the Safety Representative.
o Employees are aware of the assessment.
Fire Risk Assessment / o One copy is on the staff noticeboard.
o One copy is with the Manager.
o One copy is with the Safety Representative.
o Employees are aware of the fire risk assessments.
o Fire risk assessment is current.
COSHH Assessments (Safety Data Sheets) / o One copy is on the staff noticeboard.
o There is a complete set.
o Employees are aware of the assessments.
Area to Assess / Standard/Requirement / Record details of any non-standard compliance / Action Taken /
Insurance Certificate / o The certificate is current.
o The certificate is displayed on the staff noticeboard.
Maintenance Check Record / o Check entries and action taken.
Training Records / o Check all training records are completed for all employees.
Accident Book / o Book is accessible to all employees.
o Check that entries have been reported to Central Office.
o No personal details are left inside book.
Reporting Procedure / o All employees are aware of the necessity to report all accidents.
o Management are aware of RIDDOR procedure.
Health and Safety Policy / o Up to date copy available for visiting inspectors to see.
o It’s signed and in date within 12 months
o Available for all employees.
Electrical Testing / o All portable equipment tested (and labelled with a green sticker).
Electrical Equipment / o No unauthorised electrical equipment being used.
Sockets, Cables etc. / o Visual check on integrity of wiring.
o Condition of Sockets.
Area to Assess / Standard/Requirement / Record details of any non-standard compliance / Action Taken /
Ventilation / o Working areas ventilated with a supply of clean fresh air.
Work Stations / o Sufficient room for employees to work in comfort and safety.
Furniture / o Furniture in good condition.
o Chairs fully adjustable.
o Employees are trained on how to adjust their seating.
Floors / o Floors are free of obstructions.
o Floors are well lit.
o Floors are in good condition.
Stairways / o Handrails are in good condition.
o Stairways are well lit.
o Stairways are free of obstructions.
Lighting / o Lighting is adequate for the job being done.
o Fluorescent lights have covers on when there is a danger of being hit or on serve over counters.
Temperature / o Temperature is adequate for the work being done and must be maintained.
o Sufficient Thermometers to allow staff to know the temperature in the workplace?
o Regular breaks are being taken by employees.
Area to Assess / Standard/Requirement / Record details of any non-standard compliance / Action Taken /
Toilets and Washing / o Hot and cold water is available.
o There is soap available.
o Drying facilities are available.
o Sanitary Disposal Bins.
o Sanitary Disposal Bins.
Public Toilets / o Hourly checks are completed.
o Hot and cold water is available.
o Drying facilities are available.
Safety Signs / o Other signs may be necessary where there is necessity to give instruction to employees or customers e.g. ‘employees only’, ‘no smoking’, ‘very hot water’.
Housekeeping / o Working environment is clean and tidy (especially employee rooms, warehouses and locker rooms).
Plant Rooms / o Plant room is kept locked.
o Plant room is not used for storage.
o Fire Door keep shut sign is displayed
Boiler Rooms / o Boiler room is kept locked.
o Boiler room is not used for storage.
o There is adequate ventilation in the boiler room.
Electrical Distribution Board/Cupboard / o Access must be maintained at all times.
Tops of refrigerators, motors, vents etc / o Ensure these are kept clear of cardboard etc.
Area to Assess / Standard/Requirement / Record details of any non-standard compliance / Action Taken /
Deliveries / o Employees are aware of the dangers of reversing Lorries.
o There is safe handling of cages.
o All employees assisting with deliveries are wearing hi visibility clothing.
Warehouse – Employee Observation / o Staff are lifting and handling correctly.
o Obstructions are not left on the floor.
o Back door is closed and locked.
Checkouts – Employee Observation / o Employees have good posture.
o Employees adjust the seat before commencing work.
o Employees use correct procedure when scanning heavy or bulky items.
First Aid Equipment / o First aid box is checked monthly and a record is kept.
First Aiders / o There are enough first aiders to cover trading hours, days off and holidays.
o There is an appointed person when no first aider is available.
Spillages / o There are sufficient warning cones.
o Employees are aware of procedure to be used.
Height Reaching Equipment / o Height reaching equipment and kick stools are sequentially numbered.
o Records are kept.
o Monthly checks are made and recorded.
Area to Assess / Standard/Requirement / Record details of any non-standard compliance / Action Taken /
Knives / o Open bladed knives are only being used by authorised employees in designated locations (serve over counters and fresh produce).
o Training records have been signed.
Slicers / o Slicers are only being used by authorised & trained employees.
o Training records have been signed.
o Safety guards are in place.
o There are no faults on the slicer.
o No-one under 18 is cleaning the slicer.
o Any-one aged 16-18 is only using the slicer while being supervised.
Mincers / o Only authorised employees are operating the mincer.
o Training records have been signed.
Scissor Lifts / o Instruction notice is displayed at the back door and on the employee noticeboard.
o Only authorised staff can operate the lift.
o Training records have been signed.
o The lift is locked off or the cable is removed when not in use.
o A six monthly inspection is done by a competent person and records are kept.
Area to Assess / Standard/Requirement / Record details of any non-standard compliance / Action Taken /
Pallet Trucks / o Only authorised employees are operating the trucks.
o Training records have been signed.
o A six monthly inspection is done by a competent person and records are kept.
Compactors / o Only authorised employees are operating the compactor.
o Training records have been signed.
Vaclensa Dip Tank / o Only authorised employees are using the Dip Tank.
o Training records have been signed.
o Goggles and gloves are accessible.
Other Work Equipment / o Power washers – use same procedure as for pump trucks.
o Other equipment – ask Health and Safety Manager before use.
Lifts / o Regular monthly check and records kept.
Personal Protective Equipment / o Freezer gloves are provided for deep freezers.
o Freezer jackets are provided for walk in freezers.
o Thermal gloves are provided for chilled cabinets.
o Chain mail gloves are provided for butchers counter.
o Safety shoes are provided where necessary.
o Hi visibility clothing is provided for handling deliveries.
Area to Assess / Standard/Requirement / Record details of any non-standard compliance / Action Taken /
Car Parks / o Lighting is sufficient on the car park.
o No trip hazards are evident.
Store Exterior / o Exterior is free of rubbish.
o No structural problems are evident.
Rubbish Disposal / o Skip/Compactor area is tidy.
o Skip/Compactor area is kept locked when not in use.
Recycling Banks / o The area around the recycling bank is kept free of rubbish and broken glass.
Customer Cart Inspection / o Carts are inspected regularly and records are kept.
Customer Cart Collection / o Carts are collected regularly.
o Trolley straps are used.
Customer Cart Notice / o The notice is on prominent display at the front of the store.