The Sustainability of Rural
VRHA 2014 Annual Conference
December 11 & 12, 2014
Stonewall Jackson Hotel & Conference Center
Staunton, VA
Conference Sponsor and Exhibitor Opportunities
The Virginia Rural Health Association (VRHA) is a 501(c)3 not for profit organization comprised of a diverse group of individuals from communities spread across Virginia: individuals that care about improving the health of Virginia's rural residents.
VRHA members provide care, plan for the delivery of care, and are consumers of health care services. They are individuals and families who desire and need high quality health services close to home.
VRHA brings into focus the rapid changes that are occurring within the health care system and their impact on rural Virginia. VRHA builds upon the traditional strengths of our rural communities, assisting them as they assume more responsibility for their health and health care needs.
In order to serve our members, we are seeking sponsors and exhibitors for our 2014 Annual Conference. This event will be held December 11 & 12 at the Stonewall Jackson Hotel & Conference Center in Staunton, VA.
The goal of the 2014 conference is to provide participants the opportunity to discuss how to ensure the sustainability of rural Virginia in all aspects. We will also recognize individuals and organizations who have worked hard to improve rural health in Virginia.
If you have partnered with us in the past, we invite you to join us again this year. If you are new to VRHA - welcome! We look forward to sharing information about your services with our members.
Sincerely:
Beth O’Connor, M. Ed.
Executive Director
Virginia Rural Health Association
The Sustainability of Rural
Conference Sponsor Opportunities
Sponsor Benefits / Platinum$10,000 / Diamond
$5000 / Gold
$2,500 / Silver
$1,000 / Bronze
$750
Conference Hotel / 2 room nights / 1 room night
Registration to Conference / 4 free / 2 free / 2 free / 1 free / 1 free
VRHA
Membership / 2015
Organization Member / 2015
Organization Member / 2015
Organization Member / 2015
Organization Member / 2015
Individual Member
Marketing
Opportunities / Sponsor listing in VRHA newsletter
AND listed as event sponsor / Sponsor listing in VRHA newsletter
AND listed as general session sponsor / Listed as breakout session sponsor
Exhibit Space at Conference / Included / Included / Included / Included / Included
Full-Color Logo on Conference Website / Included / Included / Included / Included / Included
Advertising in Conference Program / Full Page Ad
(artwork must be received by 11/21/14) / Half Page Ad
(artwork must be received by 11/21/14) / Quarter Page Ad
(artwork must be received by 11/21/14) / Business Card Ad
(artwork must be received by 11/21/14) / Name Listing
(application must be received by 11/21/14)
Conference Exhibit/Bag Insert Opportunities
Exhibit Booth OnlyNote: this price does not include conference meals
or participation. / Non-Profit Organization: $150 / For-Profit Organization: $300
Bag Insert Only
Materials provided will be included in all participant bags. Materials must be shipped to VRHA* and
received no later than November 21, 2014. / Non-Profit Organization: $25 /
For-Profit Organization: $100
* Bag inserts must be shipped to: Virginia Rural Health Association
2265 Kraft Drive
And received no later than 11/21/14 Blacksburg, VA 24060
The Sustainability of Rural
Conference Sponsor and Exhibit Application
Organization:______
Contact Person: ______
Mailing Address: ______
Phone: ______e-mail: ______
Person(s) Tending Exhibit (If different from above)
Name:______email: ______
Name:______email: ______
Place an ‘x’ in the sponsor/exhibit level you are choosing.Platinum: $10,000
Diamond: $5000
Gold: $2,500
Silver: $1,000
Bronze: $750
For-profit exhibit booth: $300
Non-profit exhibit booth: $150
For-profit bag insert: $100
Non-profit bag insert: $25
___ My exhibit booth needs electricity ($25)
Please e-mail completed application form to . Upon receipt of your completed form you will receive a confirmation e-mail and invoice for the fees.
Questions? Contact Beth O’Connor at 540-231-7923 or
The Sustainability of Rural
Conference and Exhibit Location:
Stonewall Jackson Hotel & Conference Center
24 South Market Street
Staunton, VA 24401
(540) 885-4848
Conference Dates: December 11 & 12, 2014
Exhibit Hall Set-up: December 11, 7:30am – 9:00am
Exhibit Hours: December 11, 9:00am – 6:30pm
(includes evening reception)
Exhibit Tear Down: December 11, 6:30pm – 9:00pm
(all exhibit materials must be removed by 9:00pm)
TERMS AND CONDITIONS
There is a maximum of 22 exhibit booths available. Conference Sponsors will be given priority on booths until November 1, 2014. After November 1st, booth spaces will be assigned to other organizations on a first come, first serve basis. VRHA reserves the right to deny sponsorship/exhibit space to any entity that is deemed inappropriate.
Hotel reservations and travel arrangements are the responsibility of the exhibitors. Visit the VRHA website http://www.vrha.org/2014conference.php for hotel information.
Each exhibitor booth will have a 6’ table with table linens, and two chairs. The entire facility has free wireless internet. A limited number of exhibitors can request access to an electric hook-up for an additional $25/day. Displays may not be placed in a manner that interferes with other exhibits or creates a hazard for attendees.
Advertising for the conference program must be provided to VRHA no later than November 21st. E-mail artwork to no later than November 21st for program inclusion.
No part of an exhibit (including signs and other materials) may be pasted, nailed or otherwise affixed to walls, doors or other surfaces. Damage from failure to observe this notice must be paid by the exhibitor.
VRHA will not be held liable for damage or loss to an exhibitor’s properties through fire, theft, accident or any other cause. The exhibitor assumes the entire responsibility and liability for losses, damages and claims arriving out of injury or damage to exhibitor’s displays, equipment and other property brought upon the premises of the hotel and shall indemnify and hold harmless the Hotel & Conference Center, agents, and employees from any and all losses, damages and claims.