Indistar and School Improvement

Steps to Developing Your Comprehensive Achievement Plan (CAP)

Identify a School Improvement Team that will be responsible for writing the CAP

  • Administrator(s), a representative cross-section of staff, parents, others from school or community, etc.

Meet with the Federal Programs Administrator for an overview of the Indistar Tool

  • Receive Indistar training via Suzy and/or ODE
  • Login in at indistar.org and review/explorefeatures of the tool
  • Enter your team information and school demographics

Carefully review the 5 Key Areas of Effectiveness and the 34 indicators categorized under each key area (attached)

  • 5 Key Areas of Effectiveness
  • 34 Indicators

Complete the school’s Self-Assessment of current practices: STEP ONE

1)Determine which indicators will be assessed and by whom. The assessment includes:

  1. Degree to which an indicator is being implemented
  2. How important this particular indicator is to the school
  3. How difficult the indicator will be to implement

2)Determine the method by which the Self-Assessment will be administered

3)Gather data from sub-groups engaged in the Self-Assessment, if any

4)Enter the data (a, b and c above) into Indistar

Complete the school’s Self-Assessment of current practices: STEP TWO

  • Using Indistar, document the current level of implementation for each of the 34 indicators. If an indicator is fully implemented, provide a description of evidence/data that was used to confirm its routine application in the school and how these efforts will be sustained. Worksheets designed to assist the team with this step are located under “worksheets” on the Navigation Toolbar in Indistar.Indicator Assessment worksheet

Complete the school’s Self-Assessment of current practices: STEP THREE

1)Review the Self-Assessment when considering which indicators to include in the CAP

2)Review additional data to use during this consideration process, such as:

  • OAKS, easyCBM and other student assessment data for “all” students/sub groups
  • Student behavior/school climate data
  • Attendance/tardies data
  • Surveys (staff, student, parent)
  • Parent communication/involvement data
  • Curriculum and instruction
  • Professional development

NOTE: you will be asked to describe your process for analyzing data when determining objectives on which to focus. Attached areData Collection and Prioritizationand Data Analysis worksheets you can use to help guide you in the data collection process, if you like.

3)When deciding on which indicators to include, reference the assessment score as a guide, bymultiplying the priority score x opportunity score. The higher the product of these two numbers, the higher the indicator’s priority and the easier it is to implement. In addition, thoroughly consider additional data you have collected, analyzed and prioritized (you may have used the resource worksheets provided)

Note: The inclusion of all indicators “not fully developed” is not required. Including 9-13 indicators is suggested.

Develop the Comprehensive Achievement Plan: STEP ONE

Indicators/Objectives: Indicators are behavioral statements that “indicate” that an effective practice is routinely exhibited. Indicators are used to assess an effective practice’s current level of implementation. When an indicator is assessed as not fully implemented, it becomes an objective toward which planning and implementation are directed. Indicators included in the CAP will be considered objectives as the team begins developing the plan.

1)Thoroughly describe what each objective, in the plan, will look like when it is fully developed. Worksheets designed to assist the team with this step are located under “worksheets” on the Navigation Toolbar in Indistar.Developing a Plan worksheet

2)Create a series of tasks, for each objective, that will lead to full implementation. Be sure to include tasks for gathering and analyzing the information needed to show evidence of full implementation.

3)Assign a team member to manage and monitor your work toward each objective.

4)Assign a target date by which each objective will be complete or become routine.

Address the followingsupplemental questions and upload to Indistar. Documents can be uploaded on Indistar’s home page by clicking on the “Document Upload” icon. See attached for the ODE supplemental question form.Supplemental Questions form

Comprehensive Needs Assessment:

Describe how the school has completed a comprehensive needs assessment of the entire school based on information, which included the achievement of children in relation to the state academic content standards. The summary should include information from multiple measures of data from all five key areas of effectiveness –student achievement, district and school structure and culture, teaching and learning, educator effectiveness, and family and community involvement. The data should be cross-analyzed to identify the needs of educationally disadvantaged students.The Indicator Crosswalk can be used as a reference when responding to this question.Indicator Crosswalk handout

Family & Community Involvement:

Please describe how parents are informed of their school’s participation in Title I and its requirements. In addition, describe how parents are informed of their rights and opportunities to be involved. In your response, please provide the date of your annual Title IA meeting.

On-going Plan to Monitor the Effectiveness of the Plan

Please describe how the schoolwill monitor the implementation and effectiveness of your CAP. How has the district provided ongoing support for the implementation of the school’s plan.In addition, describe how the district annually reviews the school’s plan and provides feedback.

NOTE: The CAP must be accessible to accessible to stakeholders. This can be accomplished by:

  • Guest login for Indistar
  • Pdf download, print and post
  • Pull as a Word document
  • Present during annual Title I meeting

Idea: make a 2-page summary of the plans “big ideas” and then refer families to some of the more detailed bullets above.

It must be in multiple languages, if applicable to your shake holders

All Title schools must have a current CAP (using Indistar) by fall of 2015-2016. The CAP cycle is currently under review by the Oregon Department of Education.

School / Current SIP Expiration / Year to use Indistar to Develop CAP
Awbrey Park / 2014-2015 / 2014-2015
ATA / 2015-2016 / 2014-2015 *must meet ODE deadline
Chavez / 2013-2014 / 2013-2014
Family School / 2013-2014 / 2013-2014
Holt / 2013-2014 / 2013-2014
Howard / 2015-2016 / 2014-2015 *must meet ODE deadline
Kelly MS / 2013-2014 / 2013-2014
McCornack / 2013-2014 / 2013-2014
River Road / CAP 2015-2016 / Awaiting ODE’s decision on CAP cycle
Spring Creek / CAP 2015-2016 / Awaiting ODE’s decision on CAP cycle
Twin Oaks / 2013-2014 / 2013-2014
Village
Willa-g / 2014-2015 / 2014-2015

Monitoring and Evaluating Your CAP:

  • The CAP should be consistently monitored with Indistar updates occurring at least 2-3 times, annually. Updates should reflect progress toward task completion, including adjustments/additions of individual tasks, timelines, case managers, etc.
  • Under “reports” in Indistar, there are a variety of simple reports that can be printed to assist in monitoring your plan.
  • Under “where are we now?” an easy to read line graph will depictyour school’s progress toward task completion!

Once all tasks for a particular objective have been completed, a description of what the objective looks like, now that it is fully implemented, must be completed in Indistar.

Additional resource documents can be found on the 4j Website at:

Created for use in the Eugene 4j School DistrictDecember, 2013