Checklist for Shipboard MLC,2006 Gap Analysis
Judgment
Y: In compliance N: Not in compliance NA: Not applicable P: Pending establishment of relevant national regulations
Title 1 MINIMUM REQUIREMENTS FOR SEAFARERS TO WORK ON A SHIP
Regulation 1.1 Minimum age
Reg. No. / Requirements / Item to be checked / Measures taken for continuous compliance / Jdmt. / NotesMeasures / Documentation
R1.1.1 / No person below the minimum age shall be employed or engaged or work ona ship.
R1.1.2 / The minimum age at the time of the initial entry into force of this Conventionis 16 years.
R1.1.3 / A higher minimum age shall be required in the circumstances set out in theCode.
A1.1.1 / The employment, engagement or work on board a ship of any person underthe age of 16 shall be prohibited.
A1.1.2 / Night work of seafarers under the age of 18 shall be prohibited. For the purposesof this Standard, “night” shall be defined in accordance with national law andpractice. It shall cover a period of at least nine hours starting no later than midnightand ending no earlier than 5 a.m.
A1.1.3 / An exception to strict compliance with the night work restriction may be made by the competent authority when:
(a) the effective training of the seafarers concerned, in accordance with establishedprogrammes and schedules, would be impaired; or
(b) the specific nature of the duty or a recognized training programme requires thatthe seafarers covered by the exception perform duties at night and the authoritydetermines, after consultation with the shipowners’ and seafarers’ organizationsconcerned, that the work will not be detrimental to their health or well-being.
A1.1.4 / The employment, engagement or work of seafarers under the age of 18 shallbe prohibited where the work is likely to jeopardize their health or safety. The types ofsuch work shall be determined by national laws or regulations or by the competentauthority, after consultation with the shipowners’ and seafarers’ organizations concerned,in accordance with relevant international standards.
Regulation 1.2. Medical certificate
Reg. No. / Requirements / Item checked / Measures taken for continuous compliance / Jdmt. / NotesR1.2.1 / Seafarers shall not work on a ship unless they are certified as medically fit toperform their duties.
R1.2.2 / Exceptions can only be permitted as prescribed in the Code.
A1.2.1 / The competent authority shall require that, prior to beginning work on aship, seafarers hold a valid medical certificate attesting that they are medically fit toperform the duties they are to carry out at sea.
A1.2.2 / In order to ensure that medical certificates genuinely reflect seafarers’ stateof health, in light of the duties they are to perform, the competent authority shall, afterconsultation with the shipowners’ and seafarers’ organizations concerned, and givingdue consideration to applicable international guidelines referred to in Part B of thisCode, prescribe the nature of the medical examination and certificate.
A1.2.3 / This Standard is without prejudice to the International Convention on Standardsof Training, Certification and Watchkeeping for Seafarers, 1978, as amended(“STCW”). A medical certificate issued in accordance with the requirements of STCWshall be accepted by the competent authority, for the purpose of Regulation 1.2. Amedical certificate meeting the substance of those requirements, in the case of seafarersnot covered by STCW, shall similarly be accepted.
A1.2.4 / The medical certificate shall be issued by a duly qualified medical practitioneror, in the case of a certificate solely concerning eyesight, by a person recognizedby the competent authority as qualified to issue such a certificate. Practitioners mustenjoy full professional independence in exercising their medical judgement in undertakingmedical examination procedures.
A1.2.5 / Seafarers that have been refused a certificate or have had a limitation imposedon their ability to work, in particular with respect to time, field of work or tradingarea, shall be given the opportunity to have a further examination by another independentmedical practitioner or by an independent medical referee.
A1.2.6 / Each medical certificate shall state in particular that:
(a) the hearing and sight of the seafarer concerned, and the colour vision in the caseof a seafarer to be employed in capacities where fitness for the work to be performedis liable to be affected by defective colour vision, are all satisfactory; and
(b) the seafarer concerned is not suffering from any medical condition likely to beaggravated by service at sea or to render the seafarer unfit for such service or toendanger the health of other persons on board.
A1.2.7 / Unless a shorter period is required by reason of the specific duties to be performedby the seafarer concerned or is required under STCW:
(a) a medical certificate shall be valid for a maximum period of two years unless theseafarer is under the age of 18, in which case the maximum period of validity shallbe one year;
(b) a certification of colour vision shall be valid for a maximum period of six years.
A1.2.8 / In urgent cases the competent authority may permit a seafarer to work withouta valid medical certificate until the next port of call where the seafarer can obtain
a medical certificate from a qualified medical practitioner, provided that:
(a) the period of such permission does not exceed three months; and
(b) the seafarer concerned is in possession of an expired medical certificate of recentdate.
A1.2.9 / If the period of validity of a certificate expires in the course of a voyage, thecertificate shall continue in force until the next port of call where the seafarer canobtain a medical certificate from a qualified medical practitioner, provided that theperiod shall not exceed three months.
A1.2.10 / The medical certificates for seafers working on ships ordinarily engaged oninternational voyages must as a minimum be provided in English.
Regulation 1.3Training and qualifications
Reg. No. / Requirements / Item checked / Measures taken for continuous compliance / Jdmt. / NotesR1.3.1 / Seafarers shall not work on a ship unless they are trained or certified as competentor otherwise qualified to perform their duties.
R1.3.2 / Seafarers shall not be permitted to work on a ship unless they have successfullycompleted training for personal safety on board ship.
R1.3.3 / Training and certification in accordance with the mandatory instrumentsadopted by the International Maritime Organization shall be considered as meetingthe requirements of paragraphs 1 and 2 of this Regulation.
R1.3.4 / Any Member which, at the time of its ratification of this Convention, wasbound by the Certification of Able Seamen Convention, 1946 (No. 74), shall continueto carry out the obligations under that Convention unless and until mandatory provisionscovering its subject matter have been adopted by the International MaritimeOrganization and entered into force, or until five years have elapsed since the entryinto force of this Convention in accordance with paragraph 3 of Article VIII, whicheverdate is earlier.
Regulation 1.4Recruitment and placement
Reg. No. / Requirements / Item checked / Measures taken for continuous compliance / Jdmt. / NotesR1.4.1 / All seafarers shall have access to an efficient, adequate and accountable systemfor finding employment on board ship without charge to the seafarer.
R1.4.2 / Seafarer recruitment and placement services operating in a Member’s territoryshall conform to the standards set out in the Code.
R1.4.3 / Each Member shall require, in respect of seafarers who work on ships that flyits flag, that shipowners who use seafarer recruitment and placement services that are
based in countries or territories in which this Convention does not apply, ensure thatthose services conform to the requirements set out in the Code.Standard A1.4 . Recruitment and placement
A1.4.1 / Each Member that operates a public seafarer recruitment and placementservice shall ensure that the service is operated in an orderly manner that protects andpromotes seafarers’ employment rights as provided in this Convention.
A1.4.2 / Where a Member has private seafarer recruitment and placement servicesoperating in its territory whose primary purpose is the recruitment and placement ofseafarers or which recruit and place a significant number of seafarers, they shall beoperated only in conformity with a standardized system of licensing or certification orother form of regulation. This system shall be established, modified or changed onlyafter consultation with the shipowners’ and seafarers’ organizations concerned. In theevent of doubt as to whether this Convention applies to a private recruitment andplacement service, the question shall be determined by the competent authority ineach Member after consultation with the shipowners’ and seafarers’ organizations concerned.
Undue proliferation of private seafarer recruitment and placement servicesshall not be encouraged.
A1.4.3 / The provisions of paragraph 2 of this Standard shall also apply . to the extentthat they are determined by the competent authority, in consultation with the shipowners’and seafarers’ organizations concerned, to be appropriate . in the context ofrecruitment and placement services operated by a seafarers’ organization in the territoryof the Member for the supply of seafarers who are nationals of that Member toships which fly its flag. The services covered by this paragraph are those fulfilling thefollowing conditions:
(a) the recruitment and placement service is operated pursuant to a collective bargainingagreement between thatorganization and a shipowner; (b) both the seafarers’ organization and the shipowner are based in the territory ofthe Member;
(c) The Member has national laws or regulations or a procedure to authorize or registerthe collective bargaining agreement permitting the operation of the recruitmentand placement service; and
(d) the recruitment and placement service is operated in an orderly manner andmeasures are in place to protect and promote seafarers’ employment rights comparableto those provided in paragraph 5 of this Standard.
A1.4.4 / Nothing in this Standard or Regulation 1.4 shall be deemed to:
(a) prevent a Member from maintaining a free public seafarer recruitment andplacement service for seafarers in the framework of a policy to meet the needs ofseafarers and shipowners, whether the service forms part of or is coordinatedwith a public employment service for all workers and employers; or
(b) impose on a Member the obligation to establish a system for the operation of privateseafarer recruitment or placement services in its territory.
A1.4.5 / A Member adopting a system referred to in paragraph 2 of this Standardshall, in its laws and regulations or other measures, at a minimum:
(a) prohibit seafarer recruitment and placement services from using means, mechanismsor lists intended to prevent or deter seafarers from gaining employment
for which they are qualified;
(b) require that no fees or other charges for seafarer recruitment or placement or forproviding employment to seafarers are borne directly or indirectly, in whole or inpart, by the seafarer, other than the cost of the seafarer obtaining a nationalstatutory medical certificate, the national seafarer’s book and a passport or othersimilar personal travel documents, not including, however, the cost of visas,which shall be borne by the shipowner; and
(c) ensure that seafarer recruitment and placement services operating in its territory:
A1.4.5 / (i) maintain an up-to-date register of all seafarers recruited or placed through
them, to be available for inspection by the competent authority;
(ii) make sure that seafarers are informed of their rights and duties under theiremployment agreements prior to or in the process of engagement and thatproper arrangements are made for seafarers to examine their employmentagreements before and after they are signed and for them to receive a copyof the agreements;
(iii) verify that seafarers recruited or placed by them are qualified and hold thedocuments necessary for the job concerned, and that the seafarers’ employmentagreements are in accordance with applicable laws and regulationsand any collective bargaining agreement that forms part of the employmentagreement;
(iv) make sure, as far as practicable, that the shipowner has the means to protectseafarers from being stranded in a foreign port;
(v) examine and respond to any complaint concerning their activities and advise
the competent authority of any unresolved complaint;
(vi) establish a system of protection, by way of insurance or an equivalent appropriate
measure, to compensate seafarers for monetary loss that they
may incur as a result of the failure of a recruitment and placement service
or the relevant shipowner under the seafarers’ employment agreement to
meet its obligations to them.
A1.4.6 / The competent authority shall closely supervise and control all seafarer recruitmentand placement services operating in the territory of the Member concerned.Any licences or certificates or similar authorizations for the operation of private servicesin the territory are granted or renewed only after verification that the seafarer recruitmentand placement service concerned meets the requirements of national lawsand regulations.
A1.4.7 / The competent authority shall ensure that adequate machinery and proceduresexist for the investigation, if necessary, of complaints concerning the activities ofseafarer recruitment and placement services, involving, as appropriate, representativesof shipowners and seafarers.
A1.4.8 / Each Member which has ratified this Convention shall, in so far as practicable,advise its nationals on the possible problems of signing on a ship that flies the flag
of a State which has not ratified the Convention, until it is satisfied that standards equivalentto those fixed by this Convention are being applied. Measures taken to this effectby the Member that has ratified this Convention shall not be in contradiction withthe principle of free movement of workers stipulated by the treaties to which the twoStates concerned may be parties.
A1.4.9 / Each Member which has ratified this Convention shall require that shipownersof ships that fly its flag, who use seafarer recruitment and placement servicesbased in countries or territories in which this Convention does not apply, ensure, as faras practicable, that those services meet the requirements of this Standard.10. Nothing in this Standard shall be understood as diminishing the obligationsand responsibilities of shipowners or of a Member with respect to ships that fly its flag.
TITLE 2 CONDITIONS OF EMPLOYMENT
Regulation 2.1 Seafarers’ employment agreements
Reg. No. / Requirements / Item checked / Measures taken for continuous compliance / Jdmt. / NotesR2.1.1 / The terms and conditions for employment of a seafarer shall be set out or referredto in a clear written legally enforceable agreement and shall be consistent withthe standards set out in the Code.
R2.1.2 / Seafarers’ employment agreements shall be agreed to by the seafarer underconditions which ensure that the seafarer has an opportunity to review and seek adviceon the terms and conditions in the agreement and freely accepts them before signing.
R2.1.3 / To the extent compatible with the Member’s national law and practice, seafarers’employment agreements shall be understood to incorporate any applicable collectivebargaining agreements.
A2.1.1 / Each Member shall adopt laws or regulations requiring that ships that fly itsflag comply with the following requirements:
(a) seafarers working on ships that fly its flag shall have a seafarers’ employmentagreement signed by both the seafarer and the shipowner or a representative of theshipowner (or, where they are not employees, evidence of contractual or similararrangements) providing them with decent working and living conditions on boardthe ship as required by this Convention;
(b) seafarers signing a seafarers’ employment agreement shall be given an opportunityto examine and seek advice on the agreement before signing, as well as suchother facilities as are necessary to ensure that they have freely entered into anagreement with a sufficient understanding of their rights and responsibilities;
(c) the shipowner and seafarer concerned shall each have a signed original of theseafarers’ employment agreement;
(d) measures shall be taken to ensure that clear information as to the conditions oftheir employment can be easily obtained on board by seafarers, including theship’s master, and that such information, including a copy of the seafarers’ employmentagreement, is also accessible for review by officers of a competentauthority, including those in ports to be visited; and
(e) seafarers shall be given a document containing a record of their employment onboard the ship.
A2.1.2. / Where a collective bargaining agreement forms all or part of a seafarers’ employmentagreement, a copy of that agreement shall be available on board. Where thelanguage of the seafarers’ employment agreement and any applicable collective bargainingagreement is not in English, the following shall also be available in English (exceptfor ships engaged only in domestic voyages):(a) a copy of a standard form of the agreement; and
(b) the portions of the collective bargaining agreement that are subject to a portState inspection under Regulation 5.2.
A2.1.3. / The document referred to in paragraph 1(e) of this Standard shall not containany statement as to the quality of the seafarers’ work or as to their wages. The formof the document, the particulars to be recorded and the manner in which such particularsare to be entered, shall be determined by national law.
A2.1.4. / Each Member shall adopt laws and regulations specifying the matters thatare to be included in all seafarers’ employment agreements governed by its nationallaw. Seafarers’ employment agreements shall in all cases contain the following particulars:
(a) the seafarer’s full name, date of birth or age, and birthplace;
(b) the shipowner’s name and address;
(c) the place where and date when the seafarers’ employment agreement is enteredinto;
(d) the capacity in which the seafarer is to be employed;
(e) the amount of the seafarer’s wages or, where applicable, the formula used for calculatingthem;
(f) the amount of paid annual leave or, where applicable, the formula used for calculatingit;
(g) the termination of the agreement and the conditions thereof, including:
(i) if the agreement has been made for an indefinite period, the conditions entitlingeither party to terminate it, as well as the required notice period,which shall not be less for the shipowner than for the seafarer;
(ii) if the agreement has been made for a definite period, the date fixed for itsexpiry; and
(iii) if the agreement has been made for a voyage, the port of destination andthe time which has to expire after arrival before the seafarer should be discharged;
(h) the health and social security protection benefits to be provided to the seafarerby the shipowner;
(i) the seafarer’s entitlement to repatriation;
(j) reference to the collective bargaining agreement, if applicable; and
(k) any other particulars which national law may require.
A2.1.5. / Each Member shall adopt laws or regulations establishing minimum noticeperiods to be given by the seafarers and shipowners for the early termination of a seafarers’employment agreement. The duration of these minimum periods shall be determinedafter consultation with the shipowners’ and seafarers’ organizations concerned,but shall not be shorter than seven days.
A2.1.6. / A notice period shorter than the minimum may be given in circumstanceswhich are recognized under national law or regulations or applicable collective bargainingagreements as justifying termination of the employment agreement at shorternotice or without notice. In determining those circumstances, each Member shall ensurethat the need of the seafarer to terminate, without penalty, the employment agreementon shorter notice or without notice for compassionate or other urgent reasons istaken into account.
Regulation 2.2 Wages