Step-By-Step Instructions for the Creation, Revision, Or Deletion of a Course

Step-by-Step Instructions for the Creation, Revision, or Deletion of a Course

To Propose a Newly Created Course

Step 1

Use the Course Outline Template to prepare a course outline for the proposed course.

Step 2

Prepare a Course Change & Addition Form.

·  Check the box for New Course at the beginning of Part I.

·  Fill out the form completely; all parts are required

Step 3

Have the Registrar review the form. The Registrar’s signature is required at the bottom of the form.

Step 4

Have the ADAA review the form. The ADAA’s signature is required at the bottom of the form.

Step 5

Prepare a Course Approval Form. Just fill out the information required in the text box at the top of the form:

·  Course Number and Title

·  Date Submitted

·  New, Revision, or Deletion (check one)

·  Effective Date

·  Submitted by

·  Division or Area

Signatures for the Course Approval Form will be obtained through the remainder of the approval process.

Step 6

Meet with your division in order to receive divisional approval for the course proposal documents. The Approval of Division on the Course Approval Form must be signed by a member of the faculty within the division of the proposed course, but of a different discipline. (In other words, an anthropology instructor may sign for a PECO or a PSYC course, but not an ANTH course. A political economy or a psychology instructor must sign for an ANTH course.)

Step 7

Prepare a Course Creation Form for CAMS. Fill out the form completely; all parts are required.

Step 8

Submit the course outline along with the Course Change & Addition Form, Course Approval Form, and Course Creation Form for CAMS to the Registrar. The Registrar will bring the course proposal documents to the Curriculum Committee for consideration for approval.

When the course proposal is placed on a Curriculum Committee agenda, the proposer will be notified of the date and time of the meeting. The proposer, or an appointed substitute for the proposer, must be available for this meeting.

If the Curriculum Committee approves the creation of the new course, the Curriculum Committee will obtain the remaining signatures for the Course Approval Form. The documents will then be forwarded to the registrar for processing.

To Revise an Already Existing Course

Step 1

Provide a course outline highlighting all changes you propose to make to the course. Use strikethroughs for deletions and underlines for additions if you’re changing text.

Step 2

Prepare a Course Change & Addition Form.

·  Check the box for Course Revision at the beginning of Part I.

·  Fill out the form completely; all parts are required

Step 3

Have the Registrar review the form. The Registrar’s signature is required at the bottom of the form.

Step 4

Have the ADAA review the form. The ADAA’s signature is required at the bottom of the form.

Step 5

Prepare a Course Approval Form. Just fill out the information required in the text box at the top of the form:

·  Course Number and Title

·  Date Submitted

·  New, Revision, or Deletion (check one)

·  Effective Date

·  Submitted by

·  Division or Area

Signatures for the Course Approval Form will be obtained through the remainder of the approval process.

Step 6

Meet with your division in order to receive divisional approval for the course revision proposal documents. The Approval of Division on the Course Approval Form must be signed by a member of the faculty within the division of the proposed revision, but of a different discipline. (In other words, an anthropology instructor may sign for a PECO or a PSYC course, but not an ANTH course. A political economy or a psychology instructor must sign for an ANTH course.)

Step 7

Prepare a Course Creation Form for CAMS. Fill out the form completely; all parts are required. (Even if only one or two small changes are being made, the Registrar will have to create a new entry into the course catalog in CAMS. All of the data will be needed.)

Step 8

Submit the revised course outline along with the Course Change & Addition Form, Course Approval Form, and Course Creation Form for CAMS to the Registrar. The Registrar will bring the course revision proposal documents to the Curriculum Committee for consideration for approval.

When the course revision proposal is placed on a Curriculum Committee agenda, the proposer will be notified of the date and time of the meeting. The proposer, or an appointed substitute for the proposer, must be available for this meeting.

If the Curriculum Committee approves the revision of the course, the Curriculum Committee will obtain the remaining signatures for the Course Approval Form. The documents will then be forwarded to the registrar for processing.

To Delete an Existing Course

Step 1

Prepare a Course Change & Addition Form.

·  Check the box for Course Deletion at the beginning of Part I.

·  Completion of the A and B sections is required. C is only for newly created or revised courses.

·  Complete Part II, no. 3

·  The rest of the form (except for the required signatures) does not need to be completed. Those parts are only for newly created or revised courses.

Step 2

Have the Registrar review the form. The Registrar’s signature is required at the bottom of the form.

Step 3

Have the ADAA review the form. The ADAA’s signature is required at the bottom of the form.

Step 4

Prepare a Course Approval Form. Just fill out the information required in the text box at the top of the form:

·  Course Number and Title

·  Date Submitted

·  New, Revision, or Deletion (check one)

·  Effective Date

·  Submitted by

·  Division or Area

Signatures for the Course Approval Form will be obtained through the remainder of the approval process.

Step 5

Meet with your division in order to receive divisional approval for the course deletion proposal documents. The Approval of Division on the Course Approval Form must be signed by a member of the faculty within the division of the proposed deletion, but of a different discipline. (In other words, an anthropology instructor may sign for a PECO or a PSYC course, but not an ANTH course. A political economy or a psychology instructor must sign for an ANTH course.)

Step 6

Submit the Course Change & Addition Form and Course Approval Form to the Registrar. The Registrar will bring the course deletion proposal documents to the Curriculum Committee for consideration for approval.

When the course deletion proposal is placed on a Curriculum Committee agenda, the proposer will be notified of the date and time of the meeting. The proposer, or an appointed substitute for the proposer, must be available for this meeting.

If the Curriculum Committee approves the deletion of the course, the Curriculum Committee will obtain the remaining signatures for the Course Approval Form. The documents will then be forwarded to the registrar for processing.

Step-by-Step Instructions for the Creation, Revision, or Deletion of a Course updated 9.4.2014