Statement of Account

June Board Meeting Minutes
6:30PM – 9:00PM

NOTE: Motions passed between Board meetings (e. q. via internet, at general membership meeting, etc.) must be recorded on the next Board meeting minutes Motions Passed for documentation purposes.

Statement of Account:

Notes of Interest: First TN CD: $26,127.00 – maturity date of 06/24/09

Regions CD: $25,000.00 – maturity date of 03/30/09

Regions CD: $ 5,500.00 – maturity date of 02/17/09

Regions Scholarship Account: $1,637.18 (as of 01/31/2009)

NOTE: In addition to the Statement of Account, an Income/Expense Budget Report showing actual vs. budget changes will be presented.

Financial Report:

Credit Card POS – Terri reported that POS sales at the Alzheimer’s 10K went well; with five sales by credit cards.

Ultimate 10K/5K is scheduled for June 27, 2009; one sidewalk sign-up is scheduled as well as a blast email. MRTC will cone the Ultimate 5K and 10K courses.

Green / Recycling Committee – Recyclable bins should be in place by the start of the 2009 RRS races.

Women Run Program – begins in June – formal mandatory training scheduled for June 22 and June 29. Kick-off meeting scheduled for July 13. John Bookas will video tape one of the mandatory training meetings. Negotiations are under way with Shelby Farms for the use of the park for a single donation instead of $2.50 per person per use. It was suggested that MRTC assist with a fundraising effort for the Shelby Farms Conservancy. WRM 5K scheduled for September 19 at Overton Park.

2009 RRS – Dates are as follows:

5K – July 12 and Jul 26

5Miler – August 9 and August 23

10K – September 13 and September 27

10Miler – October 5 and October 18

Half Marathon – November 8 and November 22

Kroger has committed to providing food for the 2009 RRS races.

MRTC Quarterly Membership Meeting and No Time to Run scheduled for Sunday, June 28 at 2:00PM at Shelby Farms at Shelter #3.

Equipment – Rob reported that MRTC is looking into purchasing some electronic timing devices. Note of interest, BestTimes will probably buy new timing system for the St. Jude Marathon Weekend.

Health and Safety Update –

Roadrunner – An ad for Driven magazine is in the July-August issue of the Roadrunner. Brent will submit a copy for the reciprocal ad in Driven and after getting approval from the board, will have it designed by Latrescia Goss.

Rob Hunter: President and Director of Course Measurement

1.  MRTC will purchase 200 new cones from Traffic Safety

2.  St. Jude Half Marathon course has been measured and will go through the St. Jude campus.

John Bookas: Vice-President, Director of Special Projects and Club Photographer

Sara Proctor: Treasurer

1.  Financial Report was not given

Jessica Suzore: Secretary and Director of Race Results

1.  No Report

Harry Camp: Director of New Members and Club Promotions

1.  No Report

Julie Cleary: Director of Merchandise

1.  The merchandise van has been cleaned and organized

George Higgs: Director Special Projects and Legal Matters

1.  Will start gathering information on electronic timing systems.

Brent Manley: Past President, Newsletter Editor and Director of Media Relations

1.  The Roadrunner deadlines for 2009:

2.  There was a problem with the mailing of the July-August Roadrunner issue, but was quickly taken care of by a Paulsen Printing employee, and dropped in the mail on 06/05/09.

Michele Hoffman: MRTC Webmaster

1.  No Report

Lisa Overall: Director of Safety and Health, Legal Matters

1.  No Report

John Payne: Director Special Projects, Results

1.  John has volunteered to do RRS Results 2009.

Lane Purser: Director of Equipment

1.  Two time machines are out of order, and one is being repaired an expected back soon.

Fred Sansone: Director Special Projects, Equipment, Sponsors

1.  No Report

Wain Rubenstein: Past President, Director of New Races

1.  St. Jude Marathon registration opened 04/30, with a cap of 15,500 for all three races; Marathon, Half-Marathon, and 5K.

2.  Discussion about the St. Jude prize money is scheduled for the week of 06/15 – whether to reduce it, eliminate it, and increase it, the latter being the least likely.

DJ Watson: Director of Volunteers, Director of Sponsorship, Women Run Memphis Race Director

1.  No Report

Terri Clarke: Admin Secretary and Event Scheduler:

1.  Membership as of 06/08/2009 – 2,872 members; 1,852 households

2.  Membership as of 05/11/2009 – 2,790 members; 1,805 households

3.  Two races – 2010 Israel Festival 5K – 05/16/10 and Humane Society 5K – 02/20/10 were voted on.

4.  Six race inquiries since mid-February – MRTC could not accommodate

Monday, June 8, 2009 Youth Villages Bartlett, TN

Board members not present: Harry Camp, Lisa Overall, Sara Proctor, Fred Sansone, and Jessica Suzore

Special Board Meeting – MRTC Quarterly Meeting – 06/26/2009 – Held at Shelby Farms – 2009-2010 board member elections