TENDER NOTICE FOR SUPPLY OF JANATHA TYPE BEE HIVES-6 FRAMES, BEE COLONIES WITH TOOL KIT ( SMOKER, BEE VEIL, HIVE STAND AND HIVE TOOL) UNDER HONEY MISSION PROGRAMME (KERALA 2017-18).

Khadi and Village Industries Commission, Ministry of MSME (Govt. of India)invites competitive tenders from established andGST registered manufactures/suppliers having experience, and potential in manufacturing andsupplying Bee hives, Bee colonies and tools as per detailed list to the State Beekeeping Extension Centre, Nadathara in specified locations as per the details enclosed here with. Tender form can be downloaded from the KVIC Website (Tenders)

The competitive bids (technical & financial) duly completed in all respects shall reach this office given below on or before27-10-2017 (10.00AM). Tenders received after the due date will not be considered. The technical bids will be opened on 27-10-2017at 10.30AM followed by financial bids of technically qualified agencies.

STATE DIRECTOR

State Office, Khadi& Village Industries Commission,

Gramodaya, M.G. Road, Trivandrum – 695 001

Ph: 0471-2331625, email:

Website:

TENDER DOCUMENT

Supply of Bee Hives, Bee Colonies with Tool Kit (Smoker, Bee Veil and Hive Tool) under Honey Mission Programme ( Kerala 2017-18)

  1. Background

Khadi & Village Industries Commission, under Ministry has launched Honey Mission Programme to spread beekeeping across the country by transfer of beekeeping technologies (Skill Training)tools supply (Live colonies, Bee boxes and hive tools) and handholding in forming groups of Beginners Beekeepers under “Sweet Kranti” announced by the Prime Minister towards developing Bee Keeping Industry in Rural Areas.

  1. Role of the Supplying Agency
  1. The agencyhave to supplying Janatha Type 6 Frame Bee hives.
  2. Living Apis- Cerana Bee Colonies of full strength.
  3. Beekeeping Equipments (Stand, Smoker, Bee Veil and Hive tool/Bee knife).
  4. Site delivery at Waynad(Pulpally, Meenangady) and Kannur(Sreekandapuram).
  1. Eligibility of Agency

1.The agency will be identified state wise for this activity of Supply of Bee Hives, Bee colonies should have minimum 5 year experience in Hive Manufacturing and multiplication of bee colonies as per specification.

2. The agency should have undertaken such supply to State/ Central/others such prominentorganizations’ during the last 5 years.

3. The agency should have proven track records in the above line of activity.

  1. Scope of the Project

The total No. of 750 Bee Hives, Living Bee Colonies-750, Smoker-75, Bee Veil-75, and Bee Knife-75 are supplied in the specified location and the same to be completed with 2 months from the date of supply order.

  1. Method of Selection of supplier.
  1. Technical Appraisal: Based on the essential criteriawill be done to verify whether applicants are fulfilling basic requirement for the assignment.
  2. The applicant may be required to make presentation at State Office, KVIC, Trivandrum on 27-10-2017 at 10.30 a.m at their own cost with all documents and also the methodology to be adopted for completion of the assignment. Technical appraisal of the agency will be done by considering their profile, work experience,etc. The short listed agencies (after technical appraisal) shall only qualify for opening of financial bid.
  3. Financial Appraisal: Those agencies who have been short listed after the technical appraisal will qualify for opening of their financial bid and if other things remaining same, the agency which has quoted lowest rate, will be finalized. KVIC however reserves the right to reject any or all applications without assigning any reason.
  1. Negotiations/Award of Contract:-

(i)Before the award of work, KVIC if decides, may hold negotiations with the bidder, whose bid has been determined to be substantially responsive to the bid documents and whose offer has achieved highest combined technical and financial score. The aim is to reach agreement on all points and sign a contract.

(ii)The negotiations will conclude with a view of the draft form of the contract. After negotiations, KVIC and the firms will initial the agreed contract. If negotiations fail, the KVIC will invite the bidder whose proposal received the second highest score to negotiate a contract, failing which the Commission may invite the next 3rd ranked bidder to negotiate and sign the agreed contract.

  1. How to apply

(i)The agencies/ organizations can download tender from KVIC Website and send their technical bid with relevant work experience etc. in the prescribed format (Annexure-I) along with supporting documents and testimonials for a technical appraisals by KVIC in a cover super scribed, “Technical bidfor supply of Bee Hives, Bee colonies, under Honey Mission.(Kerala 2017-18).The cover containing Technical Bid must contain the EMD and cost of tender referred at following points (7) and(10)

(ii)The financial bid will have to be furnished in a separate cover as perAnnexure -II which will be super scribed “Financial bid“for supply of Bee Hives, Bee colonies, under Honey Mission.(Kerala 2017-18).

(iii)A sealed single cover containing Annexure I & Annexure II to be submitted to the State Director, Khadi & Village Industries Commission, State Office, M.G. Road, Trivandrum-695001.

7. Period of empanelment:

The agencies will be empanelled for a period of one financial year and the empanelment can be reviewed and extended further by KVIC provided their work is found satisfactory.

  1. Earnest Money Deposit:

The applicant agency shall furnish an EMD of Rs.10,000/-in the form of Demand Draft in favour of,State Director, KVIC , Trivandrum payable at SBI, main Branch(0941);Statue, Trivandrum along withthe technical bid which will be refunded to agency in case it is not selected for the assignment. The EMD will be forfeited in the event the agency selected for assignment does not execute the assignment satisfactorily.

  1. Agreement:

The selected agency will have to enter in to an agreement with KVIC. The copy to the agreement shall be made available by KVIC to the selected agency and to be executed before assigning the work.

  1. Payment Schedule:-

Installments / Particulars
First Installment / Eligible for getting 35% of the quoted amount at a time subject to production bank guarantee for the advance paid
Second Installment / Eligible for getting 35% of the quoted amount as secondinstall at a time subject to supply of materials worth 35% of the total bid.
Final Installment / 30% after completion supply of all Beehives, bee colonies and other beekeeping equipments satisfaction to KVIC.

(The selected agency needs to execute a bank guarantee (Minimum 3 months) for the 35% of the total quoted sum for getting the installments or KVIC will retain 25% of interim payments as security deposit if the agency fail to execute the same)

  1. Settlement of Dispute

In case of any dispute, the matter will be first tried to be resolved amicably through arbitration, failing which to have legal recourse, the jurisdiction shall be High court of Kerala.

  1. Termination of Contract

At any point of time if KVIC finds that the performance of the agency is not satisfactory and as per Requirement, KVIC reserves the right to terminate the contract and award the same to any competent party. The loss/ damage suffered by KVIC, total amount paid as first installment and EMD paid by the party will have to be forfeited along with interest. Such agency will be black listed by KVIC.

  1. Indemnity Clause

The Agency will indemnify KVIC towards any damage, loss expenditure that may arise due to any wrongdeeds or misrepresentation or non performance by the Nodal Agency and KVIC will be in no wayresponsible for any acts or omission committed by Nodal agency.

Date: 16-10-2017

Place:Trivandrum State Director

KVIC, State Office,Kerala.

TECHNICAL BID (In cover-1)

Annexure-I

TECHNICAL BID FOR SUPPLY OF BEE HIVES, BEE COLONIES WITH TOOL KIT UNDER HONEY MISSION PROGRAMME FOR 2017-18 IN KERALA

1 / GENERAL
(i) / Name of the Agency/Individual
(ii) / Registered/ Corporate Office Address
(iii) / Address for communication ( including fax and e-mail)
(iv) / Name of the Coordinator for contact purpose
2 / AGENCY DETAILS
(i) / Year of Registration
(ii) / Year of operation
(iii) / Brief details of Head Office and field/ branch offices
(iv) / Organizational chart
(v) / Profile of the organization in brief
( For point No.(iii),(iv) and (v), separate sheets may be enclosed if regard
3 / PAST EXPERIENCE
(i) / Total No. of Bee hives, Bee colonies, Bee Equipments supplied
a)Main customers
b)
c)
(ii) / Whether the agency has work experience in rural areas if so from
(iii) / Year wise supply (Last 3 years)
4 / Month wise Proposed plan of action envisaged by the agency for completing the arrangements
5 / Any other relevant information the agency/ individual has to provide being relevant to the study?

Date Signature

Name & Address of the supplier.

(Address with office seal)

FINANCIAL BID (IN COVER II)

Annexure-IIA

FINANCIAL BID FOR SUPPLY OF BEE HIVES, BEE COLONIES WITH TOOL KIT (SMOKER, BEE VEIL AND HIVE TOOL) UNDER HONEY MISSION PROGRAMME (Kerala 2017-18)

Name of the Agency:-

Sr
No / Particulars / Nos. / Cost per item
in Rs / Total Cost / Cost in words
1 / Janatha type Bee Hive-6 frame with one super and the Top covered with Tin sheet. / 750
2 / Living Cerana Bee colonies– 6 frames(with 4 brood comb, 1 honey comb and one pollen comb, with newly mated queen). / 750
3 / Iron Stand / 75
4 / Smoker / 75
5 / Bee Veil / 75
6 / Hive Tool (Bee knife) / 75

*The above cost should be inclusive of all Taxes/GST/Income tax etc.and no enhancement is allowed in later.

DateSignature

Name & Address of the supplier.

(Address with office Seal)