B I D S W A N T E D
STATE OF MISSISSIPPI
COUNTY OF HINDS
Notice is hereby given that sealed bids will be received by the Hinds County Chancery Clerk’s Office, until 9:59 A.M. for the 20 Foot Mass Casualty Trailer. Bid packet has each item listed.
All bids received will be publicly opened and read aloud on Wednesday, August 1, 2007 at 10:00 A.M. in the Hinds County Board of Supervisors Room, First floor, Chancery Court Building, 316 S. President St. Jackson, MS.
Any bid, which fails to conform to the essential requirements of the specifications, shall be rejected. In discretionary cases, the Board of Supervisors shall be the determining factor in whether specifications are met. Bids must be the exact quantity of the item(s) required or they will be automatically rejected. An individual duly authorized to bind the bidder must sign each bid. Prices must include any and all shipping and freight.
Bids must meet all specifications exactly as written. Bidders must bid on all items as listed in order to qualify for award.
Bids must be hand delivered, or otherwise physically delivered by public or private couriers or delivery service, including but not limited to U.S. Postal Service, Certified Mail with return receipt requested, United Parcel Service, Federal Express, or by any other delivery method wherein receipt of said bids must be acknowledged, in writing, by the addressee at 9:59 A.M. Wednesday, August 1, 2007 to Eddie Jean Carr, Chancery Clerk, Attn: Erika K. Epps, Second Floor, Chancery Court Building, 316 South President St., Jackson, Mississippi 39201 or P.O. Box 686 Jackson, MS 39205.
Please indicate the item or items you are bidding for on the outside of your envelope.
The Board of Supervisors reserves the right to reject any and all bids and to waive any irregularities in the bid process, submitted this the 9th of July, 2007.
Eddie Jean Carr, Chancery Clerk
BY: Erika K. Epps D.C.
Advertised In: The Jackson Advocate
Published Date(s): July 12 and 19, 2007
Note: place bid item in bold
Send Bill To: Hinds County Board of Supervisors
Eddie Jean Carr, Chancery Clerk
Attn: Erika K Epps
P. O. Box 686
Jackson, MS 39205
(601) 968-6514
HINDS COUNTY BOARD OF SUPERVISORS
PROPOSAL FORM
Failure to submit your bid on this form will cause the County to reject your bid.
INSTRUCTIONS:
1. Submit the original and one copy of your proposal.
2. Address envelope to: Eddie Jean Carr, Chancery Clerk
316 South President Street
P. O. Box 686
Jackson, MS 39201
3. Note the following in lower left corner of envelope:
20 Foot Mass Casualty Trailer
______
In accordance with your notice, I bid as follows:
Item Description Total Price
01 One (1) or more 20 Foot Mass Casualty Trailer $______
The above will comply with the specifications included in the notice to bidders, with any and all exceptions noted in a separate document.
The above item will be completed within working days after receipt of purchase order.
Mass Casualty Trailer
Page 2
Do not submit prices for more than one product per item.
It is the intention of the County to award this bid to the overall lowest and best bidder meeting specifications.
Sales tax and Federal excise tax are not to be included in the above prices.
BID SUBMITTED IN DUPLICATE BY:
Firm Name Mailing
Bidder______Address______
City______State______Zip Code______
Name of Person Submitting Bid (Type or Print)______
Signature of Person Submitting Bid______Date______2007
Telephone No. (___)______
Fax (___) ______
HINDS COUNTY, MISSISSIPPI
MINORITY PARTICIPATION
* * * * * * * * * * * * * *
IT IS THE INTENT OF HINDS COUNTY, MISSISSIPPI, in the interest of providing equal opportunity and participation to all segments of the community, to achieve a goal of minority participation in all activities and projects conducted or sponsored by Hinds County. In furtherance of this; twenty percent (20%) minority business participation is required in connection with all services and or commodities provided in this activity or project. It is the intent of Hinds County that this participation shall be construed to mean at least twenty percent (20%) of the services and or commodities provided in this project shall be provided by a minority business and that said minority business shall receive at least twenty percent (20%) of the compensation paid by Hinds County for the services and commodities rendered in connection with this project.
Pursuant to State law, “minority business “is defined as a business which is owned by a person who is a citizen of lawful permanent resident of the United States and who is:
(i) Black: Having origins in any of the black racial groups of Africa.
(ii) Hispanic: Of Mexican, Puerto Rican, Central or South American, or other Spanish or Portuguese culture or origin regardless of race.
(iii) Asian American: Having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent, or the Pacific Islands
(iv) American Indian or Alaskan Native: Having origins in any of the original people of North America.
All persons/entities wishing to provide services/commodities to Hinds County shall submit a specific written statement describing their status and the manner in which they propose to comply with this provision. Failure to demonstrate compliance to the satisfaction of Hinds County shall result in a proposal being deemed non-responsive to the specification required by Hinds County for the fulfillment of this activity/project.
Following the acceptance of a proposal for service/commodities, the successful candidate shall, within forty-five (45) days of such acceptance, substantiate compliance with this provision by submitting a second written statement delineating the specific method(s) of compliance, including identities and area of participation of minority participants.
The Hinds County Board of Supervisors shall have the authority and discretion to determine whether a proposal is responsive to this statement of intent.
RE: Mass Casualty Trailer
Any bid which fails to conform to the essential requirements of the specifications
shall be rejected. In discretionary cases, the Hinds County Board of Supervisors
shall be the determining factor in whether specifications are met. Each bid must be
signed by an individual duly authorized to bind the bidder.
__X_ Bids must meet or exceed all specifications
Or (check one)
____ Bids must meet all specifications exactly as written
______
____ Bidders need not bid on all items listed. Awards will be made for individual items.
Or (check one)
__X__ Bidders must bid on all items as listed in order to
qualify for award.
______
Signature of Requesting Party
SPECIFICATIONS
HINDS COUNTY, MISSISSIPPI EMERGENCY MEDICAL SERVICES
1.0 GENERAL INSTRUCTIONS
Bidder shall note in column on right of each specification page whether bidder’s Complies? ___ Yes ___ No specifications complies or not with line item. Each exception MUST be clearly noted
and explained on the “Exceptions” sheet contained at end of the specifications section
of bid document. Additional copies of the “Exceptions” sheet may be made as needed.
2.0 MATERIALS
Material used in the construction and supply of this trailer shall be new and not less Complies? ___ Yes ___ No than the quality conforming to current engineering and manufacturing practices. Materials shall be free of defects and suitable for the service intended. The trailer, chassis, body, devices, axle, medical accessories and equipment to be delivered under this contract shall be standard commercial products, which meet or exceed the requirements of this specification.
3.0 GENERAL TRAILER DESIGN
The MCI Trailer shall be built using standard industry manufacturing methods and specifications including tail and turn signal lights Complies? ___ Yes ___ No
The minimum GVWR shall be a minimum of 7,700 pounds. Complies? ___ Yes ___ No
The curb weight empty shall not exceed 2570 pounds. Complies? ___ Yes ___ No
The minimum payload capacity shall be 5130 pounds. Complies? ___ Yes ___ No
The exterior length (not including tongue) shall be no less than 20’. Complies? ___ Yes ___ No
The exterior width shall not exceed 8’6”. Complies? ___ Yes ___ No
The interior height shall be a minimum of 6’0”.
Complies? ___ Yes ___ No
The interior length shall be a minimum of 19’9”. Complies? ___ Yes ___ No
The interior width shall be a minimum of 6’9”.
Complies? ___ Yes ___ No
Cross-members shall be laid a maximum of 24” on center.
Complies? ___ Yes ___ No
Front and sidewalls shall be constructed using vertical posts a maximum of 24” on center. Complies? ___ Yes ___ No
The corners shall utilize radius type steel corner posts. Complies? ___ Yes ___ No
Door openings shall be framed with steel channels and gusseted. Complies? ___ Yes ___ No
The main rails shall be tubular steel. Complies? ___ Yes ___ No
The cross members shall be full height steel channel. Complies? ___ Yes ___ No
The tongue shall be A-frame style and fully integrated into chassis.Complies? ___ Yes ___No
Structural angle shall be utilized for the top and bottom sills. Complies? ___ Yes ___ No
The outriggers shall be full height steel C-channel. Complies? ___ Yes ___ No
End rails shall be full width and heavy gauge. Complies? ___ Yes ___ No
Rear door hinges shall be Zinc plated steel strap type hinges. Complies? ___ Yes ___ No
The exterior shall be covered with a smooth aluminum skin with a minimum thickness of 0.03”. Complies? ___ Yes ___ No
The exterior nose shall be protected by a stone guard extending a minimum of 16”
above the tongue frame and wrapping around the corners to integrate with the trailer body. Complies? ___ Yes ___ No
Please indicate the interior cargo box capacity of the trailer offered: ______cu ft.
The trailer shall be WHITE in color, Dupont Imron System, or equivalent
and with a minimum strength rating of 7,800 pounds each. Complies? ___ Yes ___ No
4.0 COUPLER
The coupler shall be a positive locking ball type and rated for a minimum of 10,000 pounds. The ball size shall be 2 5/16”. Complies? ___ Yes ___ No
The trailer shall be equipped with a minimum of 2 safety chains meeting DOT standards,
The safety chains shall be built with Clevis (clutch type) safety hooks (not “S” hooks).
Complies? ___ Yes ___ No
The trailer shall be provided with a 2,000lb top mount, manual wind tongue with a sand pad jack.
Complies? ___ Yes ___ No
The trailer end connector shall be a 7-way plug type.
Complies? ___ Yes ___ No
5.0 SUSPENSION AND WHEELS
The trailer shall be equipped with ST205/75R 15 C Rated Tires mounted on 5 hole spoke type wheels with chrome center caps, or equivalent. Complies? ___ Yes ___ No
The wheels and tires shall be covered by aluminum fenders. Complies? ___ Yes ___ No
The trailer shall be mounted on dual torsion type axles with a minimum capacity of 3,850 pounds each, leaf springs are not acceptable. Complies? ___ Yes ___ No
The trailer shall be equipped with electric trailer brakes with a DOT approved breakaway safety switch. Complies? ___ Yes ___ No
6.0 TRAILER INTERIOR
The interior shall be covered with a 1/4” minimum washable plywood wall liner.
Complies? ___ Yes ___ No
The floor shall be exterior grade, treated plywood with a ¾” minimum thickness.
Complies? ___ Yes ___ No
The trailer shall be equipped with a minimum of one 14” x14” non-powered roof vent with insect screen and cover that can be opened and closed from inside the trailer.
Complies? ___ Yes ___ No
The interior shall be lighted by a minimum of four 12 Volt interior lights installed on the ceiling.
Complies? ___ Yes ___ No
The interior 12 Volt interior lights shall be controlled by a wall switch mounted adjacent to the curbside entry door.
Complies? ___ Yes ___ No
A new dry chemical powder fire extinguisher with a minimum rating of 5A:10BC and aluminum valve assembly capable of service and re-fill shall be mounted on the trailer interior near the curbside door. Complies? ___ Yes ___ No
The interior shall be designed and constructed so that when loaded, people and
Equipment can travel through the interior from front to back via an aisle with at least a 24” width maintained from the floor to the ceiling. Complies? ___ Yes ___ No
7.0 DOORS
A curbside entry door shall be provided with a minimum opening width of 30”.Complies? _ Yes _ No
The curbside entry door shall be a minimum of 26” from the nose of the trailer. Complies? _ Yes _ No
The curbside entry door opening shall be a minimum of 62” in height. Complies? ___ Yes ___ No
The rear shall be accessible via a single bottom hinged rear ramp door. Complies? ___ Yes ___ No
The rear ramp door opening shall be a minimum of 63” in height. Complies? ___ Yes ___ No
The rear ramp door opening shall be a minimum of 71” wide. Complies? ___ Yes ___ No
The rear ramp shall be provided with a 16”, fold-down extension. Complies? ___ Yes ___ No
The rear ramp door shall be provided with an anti-rack cam style locking
mechanism that can be secured by a Master brand Model 180QLFCCSEN,
1-3/4" Weather Proof Lock with extended shackle. Complies? ___ Yes ___ No
Door trim, hardware and hinges shall be installed using tamper resistant fasteners. Complies? ___ Yes ___ No
The rear ramp door shall be assisted in opening and closing by the addition of a spring and cable device to reduce the effort required to operate the rear ramp door. Complies? ___ Yes ___ No
The trailer body shall be outfitted with integrated stabilizer jacks that extend to provide a contact point with the ground allowing the rear ramp to be used to load/offload equipment when the trailer is disconnected from the tow vehicle. Complies? ___ Yes ___ No
8.0 BULK SUPPLY CONTAINERS
When referring to an Attached Lid Container (ALC) this specification requires that the containers have the following attributes:
The ALC’s shall be constructed from a waterproof material. Complies? ___ Yes ___ No
The ALC’s shall be rectangular in shape and constructed with a hinged Complies? ___ Yes ___ No attached lid resistant to dust and moisture.