Staff Recruitment and Selection Summary Information Sheet

Recruitment - Interview Panel Member's Pack.doc

Staff Recruitment and Selection Summary Information Sheet

The information summarised below is for departmental reference purposes only. Full details can be found in the Fair Recruitment and Selection Procedure which is available on the Human Resources web site ( Docushare (docushare.sunderland.ac.uk) or directly from Human Resources.

Panel Members

To qualify as a panel member it is essential that you have successfully completed Fair Recruitment & Selection training. Details can be obtained from the Organisation & Staff Development website ( training should be undertaken every three years.

The following documents to be used in the recruitment process can be obtained from :

Interview Panel Member’s Pack(this document)

Candidate Shortlisting Form

This document is to be completed by all panel members involved in the selection process.

Invite to Assessment Letter

This template provides information to candidates about the interview/selection process.

Interview/Assessment Report Form

This document to be completed by all panel members involved in the selection process.

Chairperson Report

This document to be completed by the Chair of the Panel following the interview process.

National Framework Agreement Letter

Important information for the Chair of the Panel about the impact of the NFA on job offers.

Interview Expenses Form

To be sent to candidates who are travelling from outside the Tyne & Wear area.

Relocation Policy

Policy and information packs about assistance for successful candidates who are relocating to the North-East. Specific enquiries can be made to Human Resources Recruitment on 2057.

Maps

To be sent to external candidates not already employed by the University.

Human Resources

3rd Floor

EdinburghBuilding

Chester Road

Sunderland

SR1 3SD

Tel: (0191) 515 2057/2055 or email

Recruitment - Interview Panel Member's Pack.doc

Candidate Short-listing Form

Vacancy: ______Ref: ______Short-listing Date: ______

Short-listing Criteria
Qualifications & Professional Memberships:
Experience:
Key Knowledge & Expertise:
(from the Role Profile – Part 2A)
Competencies:
(from the Role Profile – Part 2B) / Candidate Names
1. / 2. / 3. / 4. / 5. / 6.
Essential:







Desirable:






Decision (delete as appropriate) / Shortlist / Reject / Shortlist / Reject / Shortlist / Reject / Shortlist / Reject / Shortlist / Reject / Shortlist / Reject
Letter Sent (insert date)
Rating Guide: / Unacceptable / Partially Meets Standard / Meets Standard
Falls short of standard required for the role. / Partially meets standard for the role. ( e.g. awaiting qualification results) / Meets all standards for the role; some further development needed
0 / 1 / 2
Prepared by (Chair of Panel): / Date:

Recruitment - Interview Panel Member's Pack.doc

Template Invite to Assessment Letter (please amend as appropriate)

Date:

Name:

Address:

Dear

Vacancy Title:

Vacancy Reference Number:

Thank you for your recent application in regard to the above post.

I am pleased to advise you that we would like you to attend for interview/assessment on ______at ______

The interview/assessment will be held at ______(see map enclosed) and on arrival please report to ______(name, position, department).

I am enclosing a copy of the Role Profile relating to the vacancy for your information.

Please bring with you the originals of any relevant Certificatesas evidence of qualifications obtained. Originals will be photocopied and returned to you on the same day.

The University is committed to equality of opportunity and actively encourages applications from disabled candidates. We would like to ensure, therefore, that if you consider yourself to have a disability you are not put at a disadvantage during the recruitment process due to your disability. Therefore, if we can be of any assistance with the interview/assessment arrangements, please do not hesitate to contact either myself or a member of the Human Resources department in order that we can assess if any reasonable adjustment(s) can be made.

I would be grateful if you would contact me on ______to confirm your attendance.

If in the meantime I can be of any further assistance please do not hesitate to contact me.

Yours sincerely

School/Service Administrator

Enc:Role Profile

Map

Interview Expense Claim form (if appropriate)

Relocation Policy (if appropriate)

B & B Accommodation List (if appropriate)

Recruitment - Interview Panel Member's Pack.doc

Interview/Assessment Report Form

Vacancy: ______Ref: ______

Method of Assessment: ______Assessment Date: ______

Selection Criteria
Including Key Knowledge & Expertise:
(from the Role Profile – Part 2A) / Candidate Names
1. / 2. / 3. / 4. / Additional
Comments








Overall Rating:
Decision: (delete as appropriate) / Offer / Reject / Offer / Reject / Offer / Reject / Offer / Reject
Letter Sent (insert date)
Rating Guide: / Unacceptable / Below Standard / Meets Standard / Exceeds Standard / Exceptional
Falls short of most standards for the role; needs to develop all areas / Falls short of some standards for the role; needs to develop most areas / Meets all standards for the role; some further development needed / Exceeds some standards for the role; little further development needed / Exceeds most standards for the role; no further development needed
1 / 2 / 3 / 4 / 5
Prepared by (Chair of Panel): / Date:

Recruitment - Interview Panel Member's Pack.doc

Chairperson’s Report

To: / Human Resources
Third Floor, EdinburghBuilding / From:

Vacancy Job Title:

Ref:

School/Service:

Interview / Assessment Record

Shortlisted Candidates / Attended? / Panel Members
1. / Yes / No / 1. / (Chair)
2. / Yes / No / 2.
3. / Yes / No / 3.
4. / Yes / No / 4.
5. / Yes / No / 5.
6. / Yes / No / 6.

Offer of Employment

Successful Candidate:

Internal candidate / External candidate (Please delete or circle as appropriate)

Agreed Start Date:

Salary Offer:

(Please agree date during verbal offer)

Subject Area for HESA:

(Academic Activity, e.g. Design & Creative Arts, Business & Management Studies, Social Studies)

Academic Area:

(One of the University’s 12 Academic Areas,e.g. Arts and Design, Computing)

Qualifications Checked:

Yes / Not Applicable

(N.B. It is essential that any required qualifications are checked by the panel. The offer of employment will be subject to production of these documents. Please attach copies of Qualification Certificates.)

List any specific verbal undertakings made:

Comments on Selection Process

We would welcome any feedback or suggestions regarding the University’s Recruitment procedure: