St. James the Less

Vestry Meeting

Monday, May 15th, 2017

Dr. Anna Brawley called the meeting to order at 6:34 PM Monday May15th, 2017

Members attended: Yancey, Rebecca, Janet, John, George, Ricki, Beth

Absent: Dawn, Richard

Others in Attendance: Cami

Opening Prayer: Ricki Carson

Minutes:

The Minutes of April 24thmeeting were amended to include information from the Chenery Report:

Yancey moved to accept the minutes as amended, 2nd by John.

Motion passed.

Treasurer’s Report:attached

Rebecca moved to acceptthe treasurer’s report noting Cami’s updates about the Easter Offering and the Cutting Garden,the motion was 2nd by Yancey.

Motion was approved.

New Business action items identified in advance:

  1. It was determined to leave register as is and not to put it under communications.
  2. There was discussion as to how to go about recruiting people to fulfill the tasks of the church. It was determined that a sign-up sheet may be used during the June 11th end of the year picnic followed by a Ministry Fair headed by Ricki September 10. Until then each ministry should write what they are committed to, along with request for volunteers, and they should put it in the Never the Less and Blast.
  3. Caritas will be moving into a permanent building. The churches will no longer have to supply their space for sleeping quarters, however all other needs will need to be fulfilled, lunches and dinner etc. Caritas will still need our full service this coming September as it will take up to 2 years to make the transition.
  4. The Diocese will be offering Stewardship Workshops and it would be beneficial for George and others on the stewardship committee to attend. It would be better to work on Stewardship (time, talent, and treasurer) rather than fundraising small amounts of money.

Old Business action items identified in advance- none

Committee Reports

Finance:George

Jenny Bruce and Sylvia Spagna will be added to the finance committee.

Outreach/Chenery: Janet

No chair’s for either committees. See Outreach report attached.

Janet will call meetings to determine new chairs.

Anna needs to fill Vicky’s position on Chenery.

Newcomers and Welcome: Richard (given by John)

Newcomer and Welcome committee will be working with communication to create a document for new people.

Parish Life:Dawn (given by Ricki)

Keith Harold will cater Charles’s event. To cut cost the congregation will be doing all but cooking and serving.

Karla Batten will be heading John’s sister’s memorial reception and it will be held in the Library.

Property:Rebecca

  1. Tom and Bill determined that the railings need to be fixed. A contractor will be considered to see how much money it will cost. They will also look at new designs for the stairs and railings to meet all safety requirements.
  2. Mary Lou Brown will be heading the improvement to the Cutting Garden. There will be a hired group that she will instruct.
  3. Windows in the church need maintenance. Property could promote an“Adopt a Window Campaign”. The roof still needs repairs.
  4. Skate boarding sign is now missing and it could be a liability to the church as boarding seems to be a pass time that many young peoplelike to do at the church. No one identified from church.
  5. There is a soft spot in the floor near the exit to the downstairs at the front of the church. Dale will look at it and determine what is going on.
  6. After going into the narthex and library it was determined that having Charles’s plaque put near the book cases in the library would be more suitable than the narthex.

Beth made a motion to such, and Yancey 2nd.

Motion passed.

  1. It was also determined that the portraits of the priests that have served us could be put up in Brydon Hall. (John’s, and David’s, are there others available, 150 years’ worth of portraits)
  2. We should have a dedication of the fence and gate for Conde′Hopkins by the family.

Communication:John

Will work with Welcome committee.

Christian Formation: Beth

There are several youths who will be going to Shrine Mont for PYM weekend (4-5). Rebecca and Beth will be chaperoning.

Pastoral Care: Ricki

Pastoral Care will be meeting May 18th. See attached report.

Senior Warden: Yancey

Called for executive meeting after the meeting.

Rector’s Report: Anna

Susan Buchanan will be the supply priest for Anna June 18th.

Request from Alex Meade to use Brydon Hall for a Zumba fundraiser. The money will be to send Virginia Meade to Peru next year.

Rebecca moved to let Alex have the fundraiser and John 2nded.

Motion passed.

See attachment for Anna’s complete report.

Yancey made a motion to accept all written committee reports as submitted and reported, Janet seconded it.

Motion was approved.

The vestry will meet Monday, June 19th,2017.

Meeting adjourned at 8:15PM, Lord’s Prayer was said by all.

Vestry went into executive session after the meeting.

Minutes approved by vestry June 19th, and respectfully submitted by,

Janet Kurowski Taylor