St Bartholomew S Church of England (VA) Primaryschool

St Bartholomew’s Church of England (VA) PrimarySchool

School Business Manager

Recruitment pack

June 2017

Charles Beckerson, Headteacher

St Bartholomew’s Church of England Voluntary Aided Primary School is seeking a School Business Manager from 1st September 2017.

Do you have the ability to inspire and lead?

Do you enjoy the challenge of working with a team to develop a dynamic strategic plan for an outward looking school?

Do you have the capacity to build upon our current successes to ensure that our school goes from strength to strength?

Do you want to join a dynamic and talented staff body?

June 2017

Dear Applicant,

Thank you for your interest in the post of School Business Manager at St Bart’s.

St Bartholomew’s is a Church of England Voluntary Aided Primary School which is situated near the centre of Haslemere and attracts children from the town and its surrounding villages.

We are extremely proud of our reputation as an inclusive school that provides education of the highest quality within the context of Christian belief and practice to children of every faith and none. We work closely with our parish and the wider community in fostering attitudes and values which will provide firm foundations for a future within a global society.

The school has undergone some very exciting changes over the last few years which have resulted in the building of new classrooms, learning spaces and a larger school hall to accommodate growing numbers of children in our popular school.

We are looking for a leader who can work in harmony with the Headteacher and work effectively with all stakeholder groups to enable our school to grow. The school staff are a dynamic and outward looking team committed to providing the best possible education to the pupils entrusted to us. We are looking for someone who will be part of the team leading the school to being outstanding.

We warmly welcome visits to our school to meet the staff and children. If you would like to find out more about the school, please telephone or emailClaire Foot, the School Business Manager to arrange a visit and to meet me. Tel: 01428 643634:

I very much look forward to meeting you and showing you our great school.

With kind regards

Charles Beckerson

Headteacher

St Bartholomew’s Church of England (VA) Primary School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. Successful candidates will be required to undertake an Enhanced Disclosure and Barring clearance.

School Business Manager required for 1 September 2017

Salary: S10 - £32318 - £37275 (£38313 - £42992 FTE)

Hours of work: 34 hours per week for 42 weeks per year. (Working weeks include all term time weeks plus 3 weeks in the school holidays

Closing Date: Monday 3rd July 2017 (9.00 am)

Shortlisting: Monday 3rd July 2017

Interviews: Thursday 13thJuly 2017

St Bart’s is a very special place. There is a ‘family’ feel about the school and a sense of real belonging for everyone who joins our school community. At St Bart’s we are excited about life and learning and dare to chase our dreams.

We share and subscribe to five core values which are at the heart of everything we do at St Bart’s. These are expressed by a memorable acronym – BARTS – which stands for Believe, Achieve, Respect, Trust and Succeed. Our core values ensure that everyone, from children to teachers, governors to parents and visitors from the local and wider community, feel safe and happy to take responsibility for their own lives, achieving their very best in a positive and nurturing environment.

We are immensely proud of our creative curriculum which we believe is engaging, challenging, motivational and always relevant to our children’s lives as they learn and grow in the 21st century.

We have strong links with St Bartholomew’s Church. The whole school community participates in weekly collective worship sessions at the church which is enthusiastically led by either Reverend Mary Bowden or our Youth Minister, Sandy Clarke.

We warmly invite parents and carers into our classrooms at every opportunity because we recognise the very important role they play in their children’s education. The POBs (Parents of Bart’s) meet regularly and support the school in many different ways, including raising money through Christmas and Summer Fairs, quizzes and band nights as well as providing refreshments at school events and organising parental support for school trips.

As a Church of England school, Religious Education and Collective Worship are an integral part of the curriculum and school life. Children receive religious teaching based upon the Diocesan Guidelines for Religious Education, which contain some specific doctrinal teaching. The children are encouraged to value themselves and grow in self-confidence, to behave as responsible individuals and to show care and understanding towards others. Collective Worship is conducted each day by members of the school staff, the rector, our church youth minister, visitors and the children themselves. They include opportunities for children to take part in worship through singing, prayers, reading, drama and other creative activities. Parents are very welcome to join us on some of these occasions and also on our regular visits to the parish church of St Bartholomew’s.

At St Bartholomew’s we believe that PE is integral to a happy and healthy life. Children learn the importance of taking care of their bodies and are exposed to different waysthey can achieve and maintain fitness for life. All children are taught the importance of competing with themselves to strive for ‘faster, higher, stronger’ results. These results are celebrated on individual terms. Children are also taught the life skills of teamwork and collaboration through team sport. We provide exposure to many different games within the curriculum and through school clubs. Through competition comes the development of sportsmanship. Children are encouraged and challenged to give their personal best to a team, learning to work with others to strive for a successful outcome. Whether it is sharing the experience of winning or learning to accept the disappointment of defeat graciously, competition provides the opportunity to develop character as well as physical talent and skills.

The school also offers residential opportunities and class learning is often enhanced by an offsite visit or by welcoming a visitor to school. Children learn effectively through real experiences and we work hard to include this within our curriculum teaching

We have an Inclusion Leader and Home School Link Worker to support the work of the teaching staff. We also have a dedicated PE Sports Coach to enhance the provision for the teaching of PE during timetabled lessons, extend our capacity for a broad range of extra-curricular sporting opportunities and develop the expertise of the teaching staff. French is taught to all year groups by a specialist French teacher, ensuring continuity and progression as the children move up through the school.

The school was inspected by Ofsted in February 2017and graded ‘good’. We were also judged as good in our SIAMS (Statutory Inspection of Anglican and Methodist Schools) inspection in July 2015 with Outstanding leadership and management.

Working at St Bartholomew’s Church of England (VA) Primary School

All members of our staff are committed to providing the very best education possible for the pupils. If you feel able to contribute to and work as part of a dedicated and professional team which delivers the highest standards and are willing to contribute positively to the Christian ethos of the school, we are interested in hearing from you.

Whatever your responsibilities, we will give our full commitment to your professional development to ensure you continue to improve and develop your skills.

For further information on the school,ourethos and curriculum please visit our website

School Business Manager Job Description

Job Title: School Business Manager
Work Location: School Based
Reports To: Head Teacher
Grade: S10
Salary Range: £32318 - £37275(£38313 - £42992 FTE)
Hours of work: 34 hours per week for 42 weeks per year. (Working weeks include all term time weeks plus 3 weeks in the school holidays / Leads & Manages:
School Office, Finance Administration, Site Manager and Cleaner, IT Technician, Lunchtime Supervisors

Job Purpose

The School Business Manager is the school’s leading support staff professional and works as part of the Senior Leadership Team to assist the Head Teacher in his/her duty to ensure that the school meets its educational aims.
The School Business Manager is responsible for providing professional leadership and management of school support staff in partnership with teaching staff, to enhance their effectiveness in order to achieve improved standards of learning and achievement in the school.
The School Business Manager promotes the highest standards of business ethos within the administrative function of the school and strategically ensures the most effective use of resources in support of the school’s learning objectives.
The School Business Manager is responsible for the Financial Resource Management/ Administration Management/Management Information and ICT/Human Resource Management/Facility & Property Management/Health & Safety Management of the school.
Liaise with Children’s Centre Manager to ensure effective financial, personnel and facilities management ensuring that best value for money is achieved.

General Duties

Leadership & Strategy

Attend Senior Leadership Team, Governing Body Resources Committee meetings and other Governing Body meetings as required.
Negotiate and influence strategic decision making within the school’s Senior Leadership Team
In the absence of the Head Teacher, take delegated responsibility for Financial and other decisions
Plan and manage change in accordance with the school development/strategic plan.
To lead and manage School Office, Finance Administration, Site Manager and Cleaner, IT Technician, Lunchtime Supervisors

Financial Resource Management

Evaluate information and consult with the Senior Leadership Team and Governors to prepare a realistic and balanced budget for school activity
Submit the proposed budget to the Head Teacher and Governors for approval and assist the overall financial planning process
Discuss, negotiate and agree the final budget
Use the agreed budget to actively monitor and control performance to achieve value for money
Identify and inform the Head Teacher and Governors of the causes of significant variance and take prompt corrective action
Propose revisions to the budget if necessary, in response to significant or unforeseen developments
Provide ongoing budgetary information to relevant people
Advise the Head Teacher and Governors if fraudulent activities are suspected or uncovered
Maintain a strategic financial plan that will indicate the trends and requirements of the school development plan and will forecast future year budgets
Identify additional finance required to fund the school’s proposed activities
Seek and make use of specialist financial expertise
Maximise income through lettings and other activities
Present timely and fully costed proposals, recommendations or bids
Put formal finance agreements in place with suitable providers for agreed amounts, at agreed times and appropriate agreed costs and repayment schedules
Monitor the effectiveness and implementation of agreements
Maximise income through lettings and other activities

Administration Management

Lead and manage the whole school administrative and premises team functions
Design and maintain administrative systems that deliver outcomes based on the school’s aims and goals

Manage systems and link processes that interact across the school to form complete systems
Define responsibilities, information and support for staff and other stakeholders
Develop process measures that are affordable and that will enable value for money decisions for those managing resources
Establish and use effective methods to review and improve administrative systems
Use data analysis, evaluation and reporting systems to maximum effect by ensuring systems are streamlined to maximise efficiency and avoid duplication
Benchmark systems and information to assess trends and make appropriate recommendations
Prepare information for publications and returns for the DfE, LA and other agencies and stakeholders within statutory guidelines

Management Information Systems & ICT

Consider approaches for existing use and future plans to introduce or discard technology in the school
Consult with relevant people and other parties to introduce new technology or improve existing technology for different purposes
Ensure that the school has a strategy for using technology aligned to the overall vision and plans for the school ensuring value for money
Communicate the strategy and relevant policies, including Data Protection for use of technology across the school
Establish systems to monitor and report on the performance of technology within the school
Ensure resources, support and training are provided to enable work colleagues to make the best use of available ICT including teaching, learning and assessment systems
Ensure contingency plans are in place in the case of technology failure
Ensure data collection systems providing information to stakeholders are streamlined to maximise efficiency of the data supplied

Human Resource Management

Manage the payroll services for all school staff including the management of pension schemes and associated services.
Ensure the school’s equality policy is clearly communicated to all staff in school
Ensure that all recruitment, appraisal, staff development, grievance, disciplinary and change management policies and procedures comply with legal and regulatory requirements
Manage recruitment, performance management, appraisal and development for all Administrative, Premises, and IT staff.
Monitor the relevant legal, regulatory, ethical and social requirements and the effect they have on your school and staff
Ensure people have a clear understanding of the policies and procedures and the importance of putting them into practice
Monitor the way policies and procedures are actioned and provide support where necessary
Seek and make use of specialist expertise in relation to HR issues
Evaluate the school’s strategic objectives and obtain information for workforce planning
Identify the types of skills, knowledge, understanding and experience required to undertake existing and future planned activities
Responsible for the maintenance and updating of the Single Central Record (including Volunteers)
Responsible for the maintenance of confidential staff record

Facility & Property Management

Ensure the supervision of relevant planning and construction processes is undertaken in line with contractual obligations
Ensure the safe maintenance and security operation of all school premises
To co-ordinate, with the Site Mnaager, the maintenance of the school site and buildings, the preparation of maintenance schedules and the efficient operation of all the facilities on the property, including the purchase and repair of all furniture and fittings
Ensure the continuing availability of utilities, site services and equipment
Follow sound practices in estate management and grounds maintenance
Monitor, assess and review contractual obligations for outsourced school services
Ensure a safe environment for the stakeholders of the school to provide a secure environment in which due learning processes can be provided
Ensure ancillary services e.g. catering, cleaning, etc., are monitored and managed effectively
Maximise the letting of school premises to external organisations, for the development of the extended services and local community requirements.
Seek professional advice on insurance and advise the SLT on appropriate insurances for the school and implement and manage such schemes accordingly.

Health & Safety

Act as the school’s Health & Safety Co-ordinator.
Ensure the school’s written health & safety policy statement is clearly communicated and available to all people
Lead and manage the Fire Safety Officer ensuring fire practices and alarm tests are planned and instigated, and records are well maintained.
Ensure the health and safety policy is implemented at all times, put into practice and is subject to review and assessment at regular intervals or as situations change
Ensure regular consultation with people on health and safety issues
Ensure systems are in place to enable the identification of hazards and risk assessments
Ensure systems are in place for effective monitoring, measuring and reporting of health and safety issues to the Senior Leadership Team and Governors
Ensure the maximum level of security consistent with the Christian ethos of the school
Oversee statutory obligations are being met for pupils with special educational needs and disabilities ensuring that financial and supporting agency services are adequate for their diverse needs.

St Bartholomew’s C of E Primary School

Person Specification for School Business Manager

September 2017

Essential / Desirable / Evidence
Qualifications/Experience:

GCSE/O’ level Maths (Grade C or above) qualification or equivalent experience in a relevant role
Financial management experience
The ability to provide financial forecasting and planning
Experience of keeping abreast with legislation
Experience of preparing and presenting financial reports
A willingness to undertake CSBM or DSBM

Good general education to ‘A’ level or equivalent
Certificate or Diploma in School Business Management (CSBM or DSBM)
Professional qualification in accountancy (AAT or equivalent desirable)
Experience of working in the education sector
Experience of SIMs software and spreadsheets

Application form
Qualification Certificates

Skills:

Good numeracy and literacy skills
Excellent verbal and written communications
Excellent ICT skills
Ability to prioritise and meet deadlines
Very good report writing and presentation skills
An understanding of the context in which schools operate and of their accountability
An understanding of the principals of best value
Excellent planning and organisational skills
Ability to work under pressure and to strict deadlines
Well organised whilst being adaptable to changing priorities

Knowledge of school or schools’ administrative and accounting systems including SIMS and FMS

Application form
Interview
References

Leadership:

Support and demonstrate commitment to the vision of the school
Support the Headteacher in the management of change and improvement in pursuit of strategic objectives
Direct and co-ordinate the work of others
Work as part of a team
Devolve responsibilities, delegate tasks and monitor practice to see that they are being carried out
Set standards and provide a role model for pupils and staff
Deal sensitively with people and resolve conflicts.
Commitment to equal opportunities

Provide professional direction to the work of others
Make informed use of inspection and research findings

Application Form
Interview

Personal and Professional Qualities:

Self-motivated and enthusiastic
Dependable and reliable
Excellent time management skills
Ability to maintain confidentiality and to exercise discretion
Ability to undertake the management of significant projects
Ability to analyse problems, implement cost effective solutions and make rational decisions
Ability to deal efficiently and sensitively with a range of people
Ability to think and work strategically and with vision
Ability to manage people
To act as a team player, willing

to help out at all levels when required

To have good negotiation skills
To enjoy working with children – playground duty may be included in the role
A commitment to own professional development and a willingness to undertake relevant training
A commitment to making a real contribution to the life of the school

Knowledge and understanding of property management

Application form
Interview
References

Safeguarding:

Understanding of the safeguarding requirements and how to promote the welfare of children
The ability to maintain appropriate relationships and personal boundaries with children
Appointment subject to enhanced CRB and validated references
Eligibility to work in the UK

Interview
References
Enhanced CRB clearance

Disposition and Attitude:
Open- minded and receptive to new ideas, approaches and challenges /

Application form
Interview

General:
Contribute to the overall ethos/work aims of the school and to support the core vales of the organisation – BARTS (Believe; Achieve, Respect, Trust, Succeed)
School operates a non-smoking policy