SSC Executive Board Meeting Agenda

March 12, 2018

1)Approve minutes from Feb 15 meeting. Motioned by Amy Eckenrode and Seconded by Jason Nell

2)Treasurer’s report

  1. $20,118.73 – reconciled balance as of 2/28/2018
  2. Contacted and paid fee to SCPRA for use of Pizza Hut Fields
  3. Contacted Southampton Park about payment
  4. Seek acceptance of treasurer’s report – motioned by Amy Eckenrode and seconded by Amanda Kirkpatrick

3)Registrar’s report

  1. Update – Soccer.com have shorts on back order. If parents are unable to get shorts from there, black shorts are fine.
  2. Miscellaneous items

4) REC Report/Update

  1. There are 4 U6 teams and 7 U8 teams

Jason sent out email on 3/12, requesting need for 2 U-8 Coaches

  1. Rec league registration closes March 1 and games will begin weekend of April 5 and 6 and season ends the week before Memorial Day weekend with a tournament May 24 for U8 and May 23 for U6.
  2. Practice can start the week of March 26

5)Field Coordinator report

  1. Purchased 30 cases of paint
  2. Southampton line painting, March 17 @ 8am

6)Compliance

  1. Affidavit stating that nothing has changed since last year will be added to requirements
  2. All concussion trainings must be less than a year old and Risk Management must be completed every year by travel team coaches and assistant coaches. F License will also be a requirement for all travel coaches and assistant coaches. They are optional for Rec coaches.
  3. Motion was made to spend $20 or less a month on a website where all clearances can be uploaded and encrypted. Amy Ecknerode motioned and Jason Nell seconded

7)Stevie Tsambiras - Jason Nell motioned and TuriBraun seconded to approve Stevie Tsambiras as leading the fundraising efforts

  1. Need letter drafted and to seek out to all local businesses/orgs to ask for donations
  2. Pick one more large scale fundraiser – Smyth’s chicken is a no go til June/July

8)Team Picture Coordinator

  1. Jason Nell motioned and Amy Eckenrode motioned to accept Ashley Winters as team picture coordinator

9)President’s update

  1. Spring Registration and evaluations
  2. Registration for the spring season will open April 9 and close May 17. Evaluations will be the weekend of May 18 with evaluations on Friday and Sunday of that weekend.
  3. No mention from league of first week of games yet
  4. EPYSA meeting update –
  5. New fee schedule that we must pay per player for REC and TRAVEL was accepted. An increase in team and fees will occur in the fall.
  6. Discussion of increase in fees for SSC was discussed

10)Receive motion to adjourn by Amanda Kirkpatrick and seconded by Jason Nell

Next meeting: April 16 at 6:30 pm at Aqua Pro Office