AGENDA

SPRINGFIELDCITY COUNCIL MEETING

Tuesday, March 1, 2011

7:00 p.m.

SpringfieldCity Hall

170 North 3rd Street

(A copy of the Nebraska Open Meeting Laws

isposted in the entry to the meeting room.)

ROUTINE BUSINESS

  • Announcement on Open Meetings Act
  • Roll call

REGULAR AGENDA

1.Approve Minutes of the February 15, 2011 Council Meeting

2.Approve Treasurer’s Report

3.Approve Claims and Payroll

4.Department Reports

5.Kevin Carlson, on behalf of the SYAA, 265 Vine Street – Consider a request from the SYAA to construct a storage building at Buffalo Park

6.Consider a bid from Carlisle Roofing & Construction to patch and seal the roof on the City Hall building in the amount of $1,200 and to install new gutters and downspouts on the City Hall building in the amount of $865

7.Tabled February 1, 2011. Discuss private parking on city owned property

8.Tabled February 15, 2011. Consider City Hall bathroom remodel in order to meet ADA requirements

9.Executive Session

10.Executive Session Action

11. Motion to Adjourn

The Mayor and City Council reserve the right to adjourn into executive session per Section 84-1410 of the Nebraska Revised Statutes.

A regular meeting of the Mayor and Council of the City of Springfield, Nebraska was held at 7:00 o’clock p.m. at City Hall on March 1, 2011. Present were Mayor Mike Dill; Council Members: John Bartels, Eric Hayes, Dan Craney, Chad Nolte. Absent: None. Notice of this meeting was given in advance by posting in three public places, one of the designated methods of giving notice. Notice of this meeting was given in advance to the Mayor and all Council Members and a copy of their receipt of notice is attached to these Minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the public. The Mayor publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act was available for review and indicated the location of such copy posted in the room where the meeting was being held.

Agenda Item 1. Motion by Nolte, seconded by Bartels, to approve the Minutes of the February 15, 2011, regular Council Meeting. AYES: Bartels, Hayes, Craney, Nolte. NAYS: None.

Agenda Item 2. Motion by Bartels, seconded by Nolte, to table agenda item 2, regarding the Treasurer’s Report, until the March 15, 2011, Council meeting. AYES: Bartels, Hayes, Craney, Nolte. NAYS: None.

Agenda Item 3. Motion by Nolte, seconded by Bartels, to approve claims due and payable as presented. AYES: Bartels, Hayes, Craney, Nolte. NAYS: None.

Check # / Account ID / Line Description / Debit Amount / Name
General
31162 / 6080-10-10 / Insurance / 47.75 / Delta Dental
31200 / 7030-10-10 / Prof Svcs-Planning / 354.00 / JEO Consulting Group
31200 / 7010-10-10 / Prof Svcs-Engineer / 564.00 / JEO Consulting Group
31202 / 7200-10-10 / Dues / 50.00 / Keep Nebraska Beautiful
31188 / 7270-10-10 / Insurance / 1,348.06 / Marcotte Insurance Agency
31214 / 7045-10-10 / Prof Svcs-Tech Support / 300.00 / Nebraska Community Websites
31233 / 7330-10-10 / Telephone / 97.08 / NT&T
31215 / 7250-10-10 / Publication Costs / 183.98 / Omaha World Herald
31216 / 7310-10-10 / Electricity / 198.12 / OPPD
31217 / 7310-10-10 / Electricity / 669.61 / OPPD
31219 / 7060-10-10 / Animal Control / 335.54 / Sarpy County Fiscal Administrator
31220 / 7050-10-10 / Law Contract / 6,608.00 / Sarpy County Treasurer
31221 / 7020-10-10 / Prof Svcs-Legal / 1,349.50 / Seidler & Seidler
31152 / 6080-10-10 / Insurance / 433.51 / Time Insurance
31227 / 8140-10-10 / R&M Equip / 153.97 / US Bank
31231 / 7280-10-10 / Laundry / 64.90 / Walkers Uniform Rental
Total / 12,179.68
Library
31192 / 7455-20-10 / IP Address / 9.99 / Charter Communications
31162 / 6080-20-10 / Insurance / 23.40 / Delta Dental
31205 / 7480-20-10 / Janitorial / 140.00 / Marcie Schmieder
31188 / 7270-20-10 / Insurance / 438.45 / Marcotte Insurance Agency
31210 / 7320-20-10 / Natural Gas / 126.53 / MUD
31233 / 7330-20-10 / Telephone / 30.56 / NT&T
31217 / 7310-20-10 / Electricity / 275.95 / OPPD
31152 / 6080-20-10 / Insurance / 593.04 / Time Insurance
Total / 990.92
Library Restricted
31182 / 8060-21-10 / Books / 41.93 / Amazon
31190 / 8070-21-10 / Lib Supplies / 69.31 / Brodart Company
31193 / 8060-21-10 / Books / 28.44 / Children's BOMC
31194 / 9010-21-10 / Office Equip / 88.00 / Computers To Go
31212 / 8060-21-10 / Books / 58.97 / Mystery Guild
31196 / 8060-21-10 / Books / 167.70 / Thomson Gale
Total / 454.35
Park
31204 / 8030-30-10 / Supplies / 173.94 / Louisville Hardware
31188 / 7270-30-10 / Insurance / 373.01 / Marcotte Insurance Agency
31206 / 8030-30-10 / Supplies / 332.04 / Menards
31217 / 7310-30-10 / Electricity / 137.94 / OPPD
31218 / 7340-30-10 / Waste Disposal / 50.25 / Papillion Sanitation
Total / 1,067.18
Community Building
31188 / 7270-40-10 / Insurance / 471.17 / Marcotte Insurance Agency
31210 / 7320-40-10 / Natural Gas / 452.98 / MUD
31217 / 7310-40-10 / Electricity / 126.50 / OPPD
31218 / 7340-40-10 / Waste Disposal / 50.25 / Papillion Sanitation
31231 / 7280-40-10 / Laundry / 72.50 / Walkers Uniform Rental
Total / 1,173.40
Water
31183 / 8030-50-20 / Supplies / 2.48 / B&B Pit Stop
31162 / 6080-50-20 / Insurance / 93.37 / Delta Dental
31222 / 8120-50-20 / Fuel / 75.29 / Fleet Services/Sinclair
31197 / 7430-50-20 / Digger's Hotline / 10.19 / Great Plains One-Call Service
31198 / 8030-50-20 / Supplies / 99.43 / Hawkins
31188 / 7270-50-20 / Insurance / 1,295.71 / Marcotte Insurance Agency
31207 / 7420-50-20 / Testing / 43.21 / Midwest Laboratories
31211 / 9042-50-20 / Meter Upgrades / 738.40 / Municipal Supply
31213 / 7420-50-20 / Testing / 27.00 / NE Public Health Environmental Lab
31233 / 7330-50-20 / Telephone / 135.53 / NT&T
31217 / 7310-50-20 / Electricity / 1,425.72 / OPPD
31186 / 7040-50-20 / Prof Svcs-Other / 6.00 / Sarpy County Register of Deeds
31152 / 6080-50-20 / Insurance / 1,999.38 / Time Insurance
31231 / 7290-50-20 / Uniform Allowance / 48.00 / Walkers Uniform Rental
Total / 3,771.43
Sewer
31191 / 8120-60-30 / Fuel / 192.22 / Casey's General Store
31162 / 6080-60-30 / Insurance / 71.63 / Delta Dental
31199 / 8140-60-30 / R&M Equip / 29.42 / Hotsy Equipment
31203 / 8140-60-30 / R&M Equip / 184.54 / Kriha Fluid Power
31204 / 8140-60-30 / R&M Equip / 610.27 / Louisville Hardware
31188 / 7270-60-30 / Insurance / 785.28 / Marcotte Insurance Agency
31207 / 7420-60-30 / Testing / 60.42 / Midwest Laboratories
31208 / 8140-60-30 / R&M Equip / 8.94 / Mill Creek Auto Parts
31233 / 7330-60-30 / Telephone / 48.33 / NT&T
31217 / 7310-60-30 / Electricity / 1,996.03 / OPPD
31223 / 8030-60-30 / Supplies / 106.00 / Teledyne
31152 / 6080-60-30 / Insurance / 2,122.32 / Time Insurance
31228 / 8030-60-30 / Supplies / 176.71 / USA BlueBook
31229 / 8160-60-30 / R&M Grounds / 450.00 / Utilities Service Group
31231 / 7290-60-30 / Uniform Allowance / 48.00 / Walkers Uniform Rental
Total / 4,647.83
Street
31189 / 8225-70-40 / R&M Street Signs / 47.87 / Barco Municipal Products
31189 / 8030-70-40 / Supplies / 89.87 / Barco Municipal Products
31191 / 8120-70-40 / Fuel / 502.89 / Casey's General Store
31195 / 8140-70-40 / R&M Equip / 1,471.96 / Cross Dillon Tire
31162 / 6080-70-40 / Insurance / 47.75 / Delta Dental
31201 / 9077-70-40 / Downtown Main Street Project / 1,580.00 / JEO Consulting Group
31204 / 8130-70-40 / R&M Bldg / 39.95 / Louisville Hardware
31188 / 7270-70-40 / Insurance / 1,832.32 / Marcotte Insurance Agency
31208 / 8140-70-40 / R&M Equip / 5.46 / Mill Creek Auto Parts
31209 / 8140-70-40 / R&M Equip / 19.95 / Mower Doctor
31210 / 7320-70-40 / Natural Gas / 815.99 / MUD
31184 / 7090-70-40 / NDOR Contract / 5,842.50 / Nebraska Department of Roads
31233 / 7330-70-40 / Telephone / 45.68 / NT&T
31217 / 7310-70-40 / Electricity / 3,484.64 / OPPD
31218 / 7340-70-40 / Waste Disposal / 50.25 / Papillion Sanitation
31152 / 6080-70-40 / Insurance / 740.28 / Time Insurance
31224 / 8030-70-40 / Supplies / 12.99 / Tractor Supply
31225 / 8030-70-40 / Supplies / 20.95 / Ty's Outdoor Power & Service
31226 / 8130-70-40 / R&M Bldg / 62.78 / United Electric Supply
31230 / 8030-70-40 / Supplies / 204.98 / Utility Equipment Company
31231 / 7290-70-40 / Uniform Allowance / 48.00 / Walkers Uniform Rental
31232 / 8100-70-40 / Sand / 1,674.24 / Westover Rock & Sand
Total / 17,807.59
Payroll / 21,568.19

Agenda Item 4. There were no Department Reports.

Agenda Item 5. Kevin Carlson, 265 Vine Street, attended the meeting on behalf of the Springfield Youth Athletic Association (SYAA) and Legion Parents. Carlson requested that the city allow the SYAA and Legion Parents to construct a 15’ x 24’ storage building at City Park. He noted that the building would be located at the south end of the batting cages and it would not obstruct the walking path. Carlson said that the groups need extra room for storage of lawn mowers, rakes, bases, and other equipment, all of which is currently being stored in the restroom facilities. He said that the group has also discussed running electrical to the building in order to put up a security light. Carlson also requested that the city waive the building permit fee for the storage building. The City Clerk told Carlson that he would also need to make a request to the Sarpy County Board of Commissioners to waive the county’s one-half of the building permit fee. The City Clerk also noted that the building would be included on the city’s insurance, but the contents inside the building would not be covered. The SYAA or Legion Parents would be responsible for insuring the items inside the building. City Attorney, Bill Seidler, suggested that the city prepare a written statement regarding the construction of the building and costs associated with it for signatures by both parties. Motion by Nolte, seconded by Hayes, to approve the SYAA’s construction of a 15’ x 24’ storage building at the baseball field in Buffalo Park, to waive the building permit fee for the construction of the storage building, and to prepare a statement regarding the construction of the building and costs associated with the building. AYES: Bartels, Hayes, Craney, Nolte. NAYS: None.

Carlson inquired about doing something to the grass seating area and hill leading from the seating to the restroom facilities. He said that some guests have difficulty walking down from the seating area to the restrooms facilities. He suggested that a ramp or stairs with a railing be constructed. Nolte and Bartels offered to check into this matter. Council requested that this item be placed on the next agenda for discussion.

Agenda Item 6. Council reviewed a bid from Carlisle Roofing & Construction to patch and seal the roof and install new gutters and downspouts on the City Hall building. Council requested that additional information be obtained regarding warranty coverage. Motion by Nolte, seconded by Bartels, to table agenda item 6, regarding the bid from Carlisle Roofing & Construction, until the March 15, 2011, Council meeting. AYES: Bartels, Hayes, Craney, Nolte. NAYS: None.

Agenda Item 7. Council directed a letter be sent to Gary Randels, 340 South 2nd Street, advising him that he would no longer be allowed to park his semi-truck and trailer on the city’s lot at the northwest corner of 1st and Main Streets effective immediately. Council also requested that the street department put up no truck parking signs on the lot. Nolte said he would visit with Rick Lee, Street Commissioner, about ordering the signs.

Agenda Item 8. Council reviewed bids from Dillon Construction and Kildow Construction for the City Hall bathroom remodel. Mayor Dill requested that the city look into budget availability due to the amount of the bid estimates. Motion by Nolte, seconded by Bartels, to table agenda item 8, regarding the City Hall bathroom remodel, until the March 15, 2011, Council meeting, in order to check budget availability. AYES: Bartels, Hayes, Craney, Nolte. NAYS: None.

Jerry Torczon, BHI Development, requested to speak before the Council concerning potential development of his property north of Platteview Road on the west side of Highway 50. City Attorney, Bill Seidler, noted that this item was not on the agenda. The Mayor and Council authorized Torczon to speak briefly. Torczon reported that Insurance Auto Auctions (IAA) was interested in developing the westernmost thirty acres of his property for the development of a salvage car auction facility. David Maenner, Vice President of CBRE, reported that IAA is currently located at 64th and L Streets in Omaha and the company is looking to relocate the business in order to expand and better accommodate businesses in both the Omaha and Lincoln areas. Dick Engleman, Real Estate Project Manager with IAA, said that the business would acquire wrecked vehicles, obtain clear title on the vehicles, and then auction the vehicles off to dealers. He noted that the business does not part out vehicles and the site would not be a junk yard. Engleman also reported that auctions would be held approximately once a week, which would draw a large number of people to the Springfield area. Engleman and Dawn Kors, Midwest Area Manager with IAA, provided a site description and reviewed security and lighting. Mayor Dill suggested that the group attend a future Council meeting at which time this matter could be discussed as an agenda item.

Agenda Item 9. Motion by Bartels, seconded by Nolte, to enter into executive session at 7:37 p.m. for the purpose of personnel discussion. AYES: Bartels, Hayes, Craney, Nolte. NAYS: None.

Motion by Bartels, seconded by Hayes, to leave executive session at 8:43 p.m. AYES: Bartels, Hayes, Craney, Nolte. NAYS: None.

Agenda Item 10. There was no executive session action.

Agenda Item 11. Motion by Hayes, seconded by Bartels, to adjourn. AYES: Bartels, Hayes, Craney, Nolte. NAYS: None. Meeting was adjourned at 8:44 p.m.