Spring Meeting of the Association of British Columbia Public Library Directors

Draft Minutes

Date: Tuesday May10, 2:00 pm –4:30 pm.
Richmond Public Library, Brighouse Branch

Tuesday May 10, 2016
ABCPLD BUSINESS MEETING
  1. Welcome and introductions
  2. Approval of agenda Melanie/Maureen carried

  1. Approval of the minutes of the October 30, 2015 meeting, pp. 3 – 9
Jane/Janet Carried
  1. Statement of Revenues & Expenses(A. Fenema), p. 10
Motion: to adopt proposed operating budget Audrey/Ursula carried
Motion: to accept financial statements: Maureen/Scott
  1. Chair’s Report, (M. Houlden). Attached
Jenny/ Maureen carried
The group thanked Melanie for her leadership and congratulated her on her impending retirement.
  1. Items from fall meeting:
  2. BC Library Assn Primer (Thanks to J. Stockdale), for information, pp. 12 – 14
  3. Copy of welcome letter to ABCPLD, for information. p. 15
  4. Copy of letter of support, new Canadian Library Federation, for information. p. 16
  5. Copy of letter sent to Minister Kirby re: closure of public libraries in Newfoundland and Labrador, p. 17

  1. Membership Committee report (E. Dressler)—no report

  1. Website Review Committee report (H. Bloom / S. Hargrove)
Committee has been working on branding for ABCPLD. Ensure that website, branding, logo represent the organization. Emily Duquette presented three options for a logo. A survey will be sent out to determine the group’s choice. The group thanked Emily for her work on the logos as well as the Libraries in Action document.
  1. Changes to Constitution and Bylaws: Financial controls (A. Fenema), p. 18 – 22
Changes were made to previous edition of bylaws, but that does not impact the nature of the changes.
Move acceptance of changes to constitution and bylaws: Jenny/Karen Carried
Janet, Maureen, Karen to help with the audit at the fall meeting.
  1. Strategic Alliance Group update: Municipal backgrounder: (J. Benedict), p. 23 – 26
To be drafted after the provincial strategic planning process.
Comment: Definition of digital divide—is it connectivity or skills?
Fall, 2016 professional development session: Building relationships with elected officials/ key stakeholders
Jenny: Leslie Boldt who worked on the document will be contracted to do the pro-development in the fall.
  1. Toolshed – call for representative from the BC user community (M. Houlden)
Discussions with co-op. Would ABCPLD consider assist funding the project? Currently funded by AB, MB, SK. ($1000 each). Province funded it this year. ABCPLD was an initiator of project. While the coop hosts, they do not represent the community of users—need someone to coordinate input and feedback. Has been delegated to Surrey staff. BC public libraries have not been contributing many resources. Resources are good for information services. Advocacy materials could be shared. Conference presentations can now be shared Community Library Training Program content will be available. Does it fit with BCLA? Needs a champion and a marketing plan. Jenny to discuss with Annette from BCLA.
  1. CLA new structure (S. Singh)
Canadian Federation of Library Associations (CFLA) has been formed. Functions need to be determined—discussions with CLA executive director. Sandra expressed appreciation for CLA staff. Final conference will be a policy conference. Discussion of Newfoundland library closures. The group thanked Sandra for her work with CLA.
  1. CULC update (M. Sawa)
Fall meeting at VPL. CULC is exploring taking on CLA activities that the CFLA will not be taking on.
Ebook campaign is ongoing. Loan Stars—a readers advisory service through collaborative voting. Random house is offering promotional pricing for the first two.
Metrics—what kind of data is being collected-.
  1. LAC update (M. Sawa): They are trying to consult more with library community. Holding stakeholder forums. Three advisory committees—reintroducing their public programs. May be merging buildings with Ottawa PL. National digitization strategy. Will be updating their website, making it more transparent. Developments are all positive compared to a few years ago.

3:15 –3:30 PARTNER UPDATES
Please find attached written reports to follow:
  • BCLA(A. DeFaveri), p. 27
  • BCLC (B. Hyman), p. 28
  • InterLINK (M. Burris), p. 29
Comment: would we like reports from all of the federations? Written reports (possibly a shared federation report) will be forwarded for future meetings.
Verbal reports
Libraries Branch (M. Martin)
Remainder of the Public Library Grants to be distributed May 30. This will be the cycle for the foreseeable future. Funding is committed for 2017-2018, though there is an election in May 2017 which may impact timing. How to catch up folks who are unable to participate in strategic planning process? A teleconference will be arranged in a few weeks. An iterative process. Timeline for strategic plan: When partners met with the Deputy Minister in March, he challenged us to have a draft for UBCM in the fall. Looking forward to strategic planning day tomorrow and continuing work with ABCPLD. Question: anything going on in Government that is affecting the branch? Steady since last year. Thanks to Mari for investing time in ABCPLD, enhancing communications and getting the strategic planning process going.
BCLTA (B. Kelly)
New strat plan, compensation survey, governance survey is coming. Developing trustee learning and development framework.
Developing advocacy plan, communications plan, website update. Be sure to read the bulletins and keep in touch.
LEARNING FROM OUR COLLEAGUES –Deferred to fall meeting, due to time constraints
3:30– 4:00 ITEMS FOR DISCUSSION
  • ABCPLD Goals / Priorities for 2016– for example: UBCM Discussion
Logo refresh survey is coming, toolshed conversation with BCLA, cleanup of constitution and bylaw, municipal backgrounder/fall pro-d. UBCM (Victoria, September 26) conversations to focus on new provincial strategy. Trade show booth has been positive. Status of trade show in Victoria is unsure. May want to have a reception instead—was very successful at the last one in Victoria. Need to plan now and allocate money ($500 or more from each partner) Maureen Sawa and Lauren Wolf are familiar with what was involved. Jenny to work on this with the partners and Mari.
Jenny: Libraries can give presentations at the legislative library to caucuses. This would be after the next election.
  • Other Business- preparing for provincial strategic planning: discussion

  • Correspondence, if any – none

  • Next meeting: Date and location: October 27-28, lower mainland,TBD.

  • Professional Development topic for fall 2016 – Leslie Boldt re: stakeholder engagement

  • Adjournment

4:45 ANNUAL GENERAL MEETING: Called to order at 4:40
2016 -2017 Executive Officers - Elections
The ABCPLD Nominations Committee is pleased to announce that Scott Hargrove will stand for election for the position of vice chair/chair-elect, and that the incumbent treasurer and secretary, Audrey Fennema, and Heather Maiselwill also stand for re-election. Stephanie will stay as past chair.
Deputy Treasurer: SashkaMacievic, Burns Lake Public Library
The current vice-chair/chair-elect, Jenny Benedict, will succeed to chair.
With no nominations from the floor, all positions filled by acclamation.
Membership committee: Emma Dressler
Website committee: Hillary Bloom
BC Library Directors’ Award of Excellence – Announcement deferred to the FALLmeeting (S. Hall)
Adjournment: 450pm