MINUTES OF

SPRING GARDEN TOWNSHIP BOARD OF COMMISSIONERS MEETING

February 10, 2016

President Fullmer announced that the Board of Commissioners met in Executive Session at 6:15 p.m. this evening to discuss personnel and collecting bargaining issues. Executive Session was adjourned at 6:45 p.m.

CALL TO ORDER

The Spring Garden Township Board of Commissioners held its regular monthly meeting at the Township Municipal Building, 340 Tri Hill Road, York, PA on February 10, 2016. President Fullmer called the meeting to order at 7:00 p.m.

PERSONS PRESENT

John M. Fullmer, Jr., President George Swartz, Chief of Police

Thomas I. Warman, CommissionerSteven F. Smith, Public Works Supervisor

Eric M. Lehmayer, CommissionerClifford Gordon, Codes Enforcement Officer Steve Hovis, Esq. Solicitor David M. Davidson, Jr., P.E., Engineer

Christine Y. Hartle, Recreation DirectorDan Hoff, YAUFR

Michelle K. Mullen, Fiscal Officer/Benefits Coordinator B.J. Treglia, C.S. Davidson, Inc

Linda A. Keller, Director Community Development & Planning

There were four people in the audience.

A. SERVICE AWARDS:

There were no service awards on the agenda for presentation.

B. REQUESTS FOR PRESENTATION BY THE PUBLIC:

There was one (1) Public Presentation given by J.T. Hand, Chief Operating Officer with The York Water Company he provided an overview of sewer billing and collection services provided by The York Water Company for Spring Garden Township.

C. PUBLIC COMMENT PERIOD:

There was one public comment from Robert Grothmann from NVR Inc (Ryan Homes) and Jeremy Treadwell from Morris Ritchie Associates, asking for approval for 334 parking spaces in Stonegate at Regents Glen. Motion Lehmayer/Warman to approve the334 parking spaces at Stonegate with Solicitor to work with applicant. There were no public comments. Motion carried. Yes-3, No-0.

D. APPROVAL OF MINUTES:

1. Motion Warman/Lehmayer to approve the Minutes of the January 4, 2016 Board of Commissioners Reorganization Meetingas presented. There were no public comments. Motion carried. Yes-3, No-0.

2. Motion Lehmayer/Warman to approve the Minutes of the January 4, 2016 Board of Commissioners regular meeting aspresented. There were no public comments. Motion carried. Yes-3, No-0.

E. ACCEPTANCE OF TREASURER’S REPORT:

Motion Warman/Lehmayerto accept the Treasurer’s Report. There were no public comments. Motion carried. Yes-3, No-0.

F. APPROVAL OF WARRANTS FOR PAYMENT: Motion Lehmayer/Warmanto approvethe Warrants for Payment as presented. There were no public comments. Motion carried. Yes-3, No-0.

G. OPENING/ AWARD OF BIDS: There were no bids to be considered for tonight’s meeting.

H. SUBDIVISION/ LAND DEVELOPMENT PLANS FOR ACTION: There were no plans for Board action for tonight’s meeting.

I. OLD BUSINESS:

  1. Status of Update to Township Comprehensive Recreation Plan:

Recreation Director, Christine Hartle stated Monday’s meeting was cancelled due to the weather. Therefore, at the February 22,2016 meeting everything will be finalized.

  1. Status of Municipal Complex Project:

Commissioner Warman stated Pennsylvania Department of Environmental Protection (DEP) must review for no risk to release township from liability. More information is expected for the MarchBoard meeting.

  1. Consideration to amend the Township Zoning Ordinance to establish Zoning Permits:

Linda Keller stated they had no meeting in February due to the weather.

  1. Consideration toexpand parking for the Township Administrative Office, 558 S Ogontz Street:

Manager Maust was not present.

J. NEW BUSINESS:

  1. A. Motion Warman/Lehmayerto Approvalpolice to purchase of a 2016 Ford Escape not to exceed $24,500 and a 2016 Ford Interceptor not to exceed $42,500 out of the Capital Township Capital Fund. There were no public comments. Motion carried. Yes-3, No-0.

1 B. Motion Warman/Lehmayer to ApprovalLinda Keller to purchase an I-Pad not to exceed $350 out of the Capital Township Capital Fund. There were no public comments. Motion carried. Yes-3, No-0.

1 C. Motion Lehmayer/Warman to Approvalpublic works to purchase of a 2016 3000 Chevy Silverado not to exceed $51,300, a new Hydraulic Hammer not to exceed $13,200, and approval, on an emergency basis with proper documentation from the Public Works Department, to rehab the Richland Ave Pump Station, not to exceed $70,000 all in the 2016 Budget. There were no public comments. Motion carried. Yes-3, No-0.

  1. Motion Warman/Lehmayer to ApprovalRatification of Declaration of Disaster Emergency for the January 22, 2016 Winter Storm. There were no public comments. Motion carried. Yes-3, No-0.
  1. Motion Warman/Lehmayer to Approval Intergovernmental Cooperation Agreement for the creation of a Regional Emergency Management Agency conditioned upon the Solicitor including the appropriate language for the inclusion of two Manchester Township members on the EMA. There were no public comments. Motion carried. Yes-3, No-0.
  1. Motion Warman/Lehmayer to ApprovalAgreement with Propio LS, LLC to provide Over-the-Phone Interpreting Services. There were no public comments. Motion carried. Yes-3, No-0.
  1. Motion Warman/Lehmayer to Approvalof PennDOT Traffic Signal Application for New Signal Equipment to be installed at the intersection of Queen St. (S.R. 0074) & Rathton Rd. (S.R. 3054)/T-301.There were no public comments. Motion carried. Yes-3, No-0.
  1. Motion Lehmayer/Warman to ApprovalofResolution # 2016-03, authorizing the Township Manager to sign and submit the Traffic Signal Application to PennDOT for New Signal Equipment to be installed at the intersection of Queen St. (S.R. 0074) & Rathton Rd. (S.R. 3054)/T-301. There were no public comments. Motion carried. Yes-3, No-0.

K. ENGINEER’S REPORT

The Engineering report was presented with no additional comments. There were no comments from the Board on the Engineer’s Report.

L. SOLICITOR’S REPORT

The Solicitor report was presented with no additional comments. There were no comments from the Board.

M. POLICE CHIEF’S REPORT

1. Motion Warman/Lehmayer to Approvalname alleys with no names as Park Alley and Stone Alley. There were no public comments. Motion carried. Yes-3, No-0.

2. Motion Warman/Lehmayer to Approvalto move forward to fill a Sergeants position and Patrol Officers positions. There were no public comments. Motion carried. Yes-3, No-0.

N. FIRE CHIEF’S REPORT

Chief McCoy was not present.

O. PUBLIC WORKS SUPERVISOR’S REPORT

Steve stated he received a check from Victory Fire Company for $500.

P RECREATION DIRECTOR’S REPORT

Motion Lehmayer/Warman to Approvalfor updating Township’s Website not to exceed $4,000 with Miles 6 which included in the 2016 budget. There were no public comments. Motion carried. Yes-3, No-0.

ADJOURNMENT

With no further business to transact, Motion Lehmayer/ Warman to adjourn the meeting at 7:55 p.m.

Respectfully submitted,

George J. Swartz.

Assistant Township Secretary

SPRING GARDEN TOWNSHIP BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING

Minutes of February 10, 2016

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