SPRING COVE SCHOOL DISTRICT

1100 E. MAIN STREET

ROARING SPRING, PA 16673

INSTRUCTIONS TO BIDDERS

GENERAL TERMS AND CONDITIONS

  1. All bids shall be sealed and addressed to:

Spring Cove School District

Ryan P. Kirsch, CPA, Business Manager

1100 E. Main Street

Roaring Spring, PA 16673

  1. All bids shall be delivered by the specified time in a sealed envelope with a notation on the front of the envelope indicating: Bid name, time and due date of said bid.
  1. Bids received prior to the time of opening shall be held unopened. No responsibility will be assumed by the School District or its representatives for the premature opening of a bid not properly identified as stated in Item 2 above.
  1. All bids are due on the date and time specified in the “Advertisement for Bid” and will be opened at the Spring Cove School District Administration Office which is located at 1100 E. Main Street in Roaring Spring, Pennsylvania.
  1. Bids will be referred to the appropriate administrative office for tabulation, review, and subsequent recommendation for Board action.
  1. All bids must be submitted on the Spring Cove School District provided forms andmust be signed by an authorized officer or agent submitting the bid.
  1. The submitted bid must be either typed or hand written in ink. If a bid requires both unit prices and extended prices, unit prices will govern the extended bid, should an error in the extended price be determined.
  1. All bids shall exclude sales and excise taxes. If required, the District will furnish a tax exemption certificate.
  1. All bid prices submitted shall be firm for at least 60 days from bid opening.No bid shall be considered which contains any letter or memorandum or other writing qualifying the same, to the detriment of the school district.
  1. All bids shall include transportation and delivery to buildings as specified on the bid and purchase orders.
  1. Delivery hours are from 7:30 am to 3:00 pm Monday through Friday, except for school holidays. A single delivery of Elementary Art, General and Paper Instructional Supplies is requested to each building the second full week of July of the current year, with no greater than a 5% backorder. Backorders not received by August 1 of that year will be considered cancelled. Delivery truck with a lift gate is required and a 24 hour notice from the freight company prior to delivery. Contact should be made by calling 814-224-3016 or 814-224-3010.
  1. Deliveries must have an accompanying packing slip which makes readily visible reference to the District’s Purchase Order number. Invoicing requirements as outlined on the Purchase Order shall be followed.
  1. The Board of School Directors reserves the right to reject any and all bids, or to accept or reject any item or group of items.
  1. The bidder agrees, if awarded the bid, to furnish and deliver the specified products, at such time, and in such places, and in such quantities as herein specified; and that all of the products provided shall be subject to inspection and approval of the District. In the event that any of the products shall be rejected as unsuitable, or not in conformity with the specifications, such products shall be returned at the expense of the bidder.
  1. The bidder shall replace any defective items with the delivery costs for said replacement to be paid by the bidder.
  1. All vendors will receive equal consideration in the bidding process.
  1. Bids will be awarded only to those bidders who meet specifications and comply with all instructions and conditions.
  1. When item descriptions indicate a reference to a trade name or a vendor code number, it is so stated to define products with which the district is familiar and in so doing establishes minimum requirements of that item.
  1. The bidder shall, upon delivery, be required to provide appropriate labels and data sheets for those substances identified as hazardous on the Pennsylvania Department of Labor and Industry Hazardous Materials List.
  1. The bid will be awarded at the Regular Monthly Meeting of the Spring Cove School Board of Directors. Purchase Orders will be issued thereafter.
  1. Questions pertaining to this bid should be directed to Ryan P. Kirsch,CPA, Business Manager, at or 814-224-3002.