Sponsorship and Expo Prospectus
Arts + Disability Expo 2015
18 – 19 September 2015
Carriageworks, Sydney
Arts + Disability Expo 2015
The Arts + Disability Expo is a two-day event showcasing the products and services available for individuals in the arts and disability sector. Hosted by Accessible Arts, the Expo will be held in Sydney during September 2015. Featuring up to 50 exhibitors, interactive demonstrations, discussions and live performances, the Expo will inform individuals, groups and families on available choices enabling them to fully participate in the arts.
About Accessible Arts
As the peak arts and disability organisation in New South Wales, Australia for over twenty-five years, Accessible Arts advocates for inclusion, access and leadership opportunities for people with disability to actively participate in the arts.
Fostering access initiatives in partnership with the Arts, we aim to increase attendance by people with disability at galleries, theatres, museums and festivals.
We support the professional development of emerging and professional artists with disability across all art forms. Accessible Arts promotes equal opportunities in the visual and performing arts for people with disability, as participants in public programs, workshops, education and training.
Program
The Expo will feature live talks by the participating exhibitors from the Expo demonstration stage. Attendees will be treated to performances within the Expo, and the gallery space will feature works by artists with disability.
Who will attend?
With free entry, up to 500 attendees are expected across the two-day Expo, including Ability Linkers, NDIS planners, emerging and professional artists, students, members of the public, disability workers and arts workers. Representatives from local councils and governments will also be in attendance.
The Venue & Location
Carriageworks is the largest and most significant contemporary multi-arts centre of its kind in Australia and is housed in the old Eveleigh Rail Yards at Wilson Street, located within the emerging Redfern Waterloo precinct.
Carriageworks is an accessible venue and is located at 245 Wilson Street Eveleigh. The Cornerstone Bar & Food is in close proximity to the Expo and offers a range of share plates and daily specials. On Saturday 19 September, the Eveleigh markets will be in close walking distance to the Expo, allowing attendees to combine their Expo experience with local produce stalls.
Sponsorship and Expo at a Glance
Sponsorship, Expo and Advertising Packages / Price Australian Dollar includingGSTKey Partner / SOLD
Principal Sponsor / 10,000
Major Sponsor / 7,500
Gold Sponsor / 5,000
Silver Sponsor / 3,000
Social Media Hub Sponsor / 2,000
Satchel Sponsor / 2,000
Program Book Sponsor / 2,000
Expo Passport Sponsor / 1,500
Entrance Feature Sponsor / 1,200
Gallery Sponsor / 1,200
5m x 2.5m Shell Scheme Booth / 1,600
5m x 2.5m Space Only / 1,200
2.5m x 2.5m Shell Scheme Booth / 850
2.5m x 2.5m Space Only / 650
Trestle Table Display / 450
Media Package / 1,200
eMarketingeBlast / 800
Satchel Insert / 500
Full-page Advertisement / 600
Half-page Advertisement / 300
Standard Sponsorship and Expo Acknowledgement Entitlements
Sponsors and exhibitors will receive the following standard entitlements across all packages:
•Recognition as a sponsor/exhibitor (with organisation logo) in the Expo program book
•Recognition as a sponsor/exhibitor (with organisation logo) on the sponsors and exhibitors’ page of the official Expo website, including a hyperlink to the organisation’shomepage
•Acknowledgement as a sponsor/exhibitor on the official acknowledgement signage situated onsite at the Expo
•Use of the Expo logo until the end of September 2015
Sponsor and Exhibitor Guidelines
•Exposure in the Expo publications is determined by confirmation of booking prior to design and print deadlines. To maximise exposure, please confirm your participation by the earliest date possible
•The Attendee list will exclude any Attendees who have withheld permission to publish their details in accordance with the Australian Privacy Act
•Public Liability Insurance is to be secured by each exhibitor
Sponsorship Packages
Key Partner
SOLD to Lifetime Care & Support Authority
Principal Sponsor
Australian Dollar 10,000 (includingGST) | Exclusive
Principal Sponsor entitlements are:
•Recognition as a sponsor/exhibitor (with organisation logo) in the Expo program book
•Recognition as a sponsor/exhibitor (with organisation logo) on the sponsors and exhibitors’ page of the official Expo website, including a hyperlink to the organisation’shomepage
•Acknowledgement as a sponsor/exhibitor on the official acknowledgement signage situated onsite at the Expo
•Use of the Expo logo until the end of September 2015
•One (1) 5m x 2.5m expo space/booth located in a prominent position within the Expo
•Principal Sponsor logo to appear on all Expo eBlast communications
•Verbal acknowledgement by Accessible Arts Chairperson as the Principal Sponsor during the Expo opening
•Full-page advertising space in the Expo program book (artwork to be supplied by the sponsor)
•150-word profile in the Expo program book (profile to be supplied by the sponsor)
•Promotional brochure (maximum four x A4 pages per brochure) to be inserted in the satchel (sponsor to supply material)
•Attendee list supplied one week prior to the Expo
•The sponsor may provide a freestanding banner which will be positioned at the registration desk for the duration of the Expo (maximum size 2m high x 1m wide)
In addition to the entitlements outlined above, the Principal Sponsor may choose one of the following additional options to add to their package (unless sold prior). The additional option must be selected at the time of submitting the sponsorship booking form.
•Entrance Feature Sponsor
•Social Media Hub Sponsor
•Gallery Sponsor
Major Sponsor
Australian Dollar 7,500 (includingGST) | Exclusive
Major Sponsor entitlements are:
•Recognition as a sponsor/exhibitor (with organisation logo) in the Expo program book
•Recognition as a sponsor/exhibitor (with organisation logo) on the sponsors and exhibitors’ page of the official Expo website, including a hyperlink to the organisation’shomepage
•Acknowledgement as a sponsor/exhibitor on the official acknowledgement signage situated onsite at the Expo
•Use of the Expo logo until the end of September 2015
•One (1) 2.5m x 2.5m expo space/booth located in a prominent position within the Expo
•Verbal acknowledgement by Accessible Arts Chairperson as the Major Sponsor during the Expo opening
•Half-page advertising space in the Expo program book (artwork to be supplied by the sponsor)
•100-word profile in the Expo program book (profile to be supplied by the sponsor)
•Promotional brochure (maximum four x A4 pages per brochure) to be inserted in the satchel (sponsor to supply material)
Gold Sponsor
Australian Dollar 5,000 (includingGST) | Exclusive
Gold Sponsor entitlements are:
•Recognition as a sponsor/exhibitor (with organisation logo) in the Expo program book
•Recognition as a sponsor/exhibitor (with organisation logo) on the sponsors and exhibitors’ page of the official Expo website, including a hyperlink to your organisation’shomepage
•Acknowledgement as a sponsor/exhibitor on the official acknowledgement signage situated onsite at the Expo
•Use of the Expo logo until the end of September 2015
•One (1) trestle table display located in a prominent position within the Expo
•Verbal acknowledgement by Accessible Arts Chairperson as the Gold Sponsor during the Expo opening
•Quarter-page advertising space in the Expo program book (artwork to be supplied by the sponsor)
•75-word profile in the Expo program book (profile to be supplied by the sponsor)
•Promotional brochure (maximum four x A4 pages per brochure) to be inserted in the satchel (sponsor to supply material)
Silver Sponsor
Australian Dollar 3,000 (includingGST) | Exclusive
Silver Sponsor entitlements are:
•Recognition as a sponsor/exhibitor (with organisation logo) in the Expo program book
•Recognition as a sponsor/exhibitor (with organisation logo) on the sponsors and exhibitors’ page of the official Expo website, including a hyperlink to the organisation’shomepage
•Acknowledgement as a sponsor/exhibitor on the official acknowledgement signage situated onsite at the Expo
•Use of the Expo logo until the end of September 2015
•Verbal acknowledgement by Accessible Arts Chairperson as the Silver Sponsor during the Expo opening
•50-word profile in the Expo program book (profile to be supplied by the sponsor)
•Promotional brochure (maximum four x A4 pages per brochure) to be inserted in the satchel (sponsor to supply material)
Social Media Hub Sponsor
Australian Dollar 2,000 (includingGST) | Exclusive
Social media is an integral part to any attendee experience, through accessing and sharing Expo information, photos and thoughts. A social media hub will be located within the Expo, providing attendees with a place to relax, connect and share.
•Recognition as a sponsor/exhibitor (with organisation logo) in the Expo program book
•Recognition as a sponsor/exhibitor (with organisation logo) on the sponsors and exhibitors’ page of the official Expo website, including a hyperlink to the organisation’shomepage
•Acknowledgement as a sponsor/exhibitor on the official acknowledgement signage situated onsite at the Expo
•Use of the Expo logo until the end of September 2015
•The sponsor may provide a freestanding banner which will be positioned within the Social Media Hub (maximum size 2m high x 1m wide)
•The sponsor may provide promotional collateral which will be positioned on tables within the Social Media Hub
•Social Media Hub logo to be displayed on signage within the area
Satchel Sponsor
Australian Dollar 2,000 (includingGST) | Exclusive
An Expo satchel will be provided to all attendees upon arrival. It will include the official program book, information booklets and pamphlets. As satchel sponsor, your organisation logo will be featured alongside the Expo logo on the satchel.
•Recognition as a sponsor/exhibitor (with organisation logo) in the Expo program book
•Recognition as a sponsor/exhibitor (with organisation logo) on the sponsors and exhibitors’ page of the official Expo website, including a hyperlink to the organisation’shomepage
•Acknowledgement as a sponsor/exhibitor on the official acknowledgement signage situated onsite at the Expo
•Use of the Expo logo until the end of September 2015
•Logo to appear on the satchel alongside the Expo logo. Accessible Arts reserves the right to source and select the satchel
•Promotional brochure (maximum four x A4 pages per brochure) to be inserted in the satchel (sponsor to supply)
Program Book Sponsor
Australian Dollar 2,000 (includingGST) | Exclusive
All Expo attendees will receive an official program book containing all program, sponsor, exhibitor, access and general information. As Program Book Sponsor, your organisation will receive high exposure with logo placement and advertising.
•Recognition as a sponsor/exhibitor (with organisation logo) in the Expo program book
•Recognition as a sponsor/exhibitor (with organisation logo) on the sponsors and exhibitors’ page of the official Expo website, including a hyperlink to the organisation’shomepage
•Acknowledgement as a sponsor/exhibitor on the official acknowledgement signage situated onsite at the Expo
•Use of the Expo logo until the end of September 2015
•The sponsor logo on the front cover of the Expo program book
•Full-page advertising space on the outside back cover of the Expo program book (artwork to be supplied by the sponsor)
Expo Passport Sponsor
Australian Dollar 1,500 (includingGST) | Exclusive
All attendees will receive an expo passport upon arrival at the Expo, with all exhibitors listed. Attendees will need to visit and receive a stamp from a set of number of exhibitors to go in the draw to win a prize.
•Recognition as a sponsor/exhibitor (with organisation logo) in the Expo program book
•Recognition as a sponsor/exhibitor (with organisation logo) on the sponsors and exhibitors’ page of the official Expo website, including a hyperlink to the organisation’shomepage
•Acknowledgement as a sponsor/exhibitor on the official acknowledgement signage situated onsite at the Expo
•Use of the Expo logo until the end of September 2015
•The sponsor logo on all expo passports, distributed to all Expo attendees
•Verbal acknowledgement during the expo passport winner announcement
Entrance Feature Sponsor
Australian Dollar 1,200 (includingGST) | Exclusive
As the first major Expo item attendees see upon arrival at the Expo, the entrance feature provides the perfect opportunity to create an immediate impact and significant presence at this inaugural arts and disability event.
•Recognition as a sponsor/exhibitor (with organisation logo) in the Expo program book
•Recognition as a sponsor/exhibitor (with organisation logo) on the sponsors and exhibitors’ page of the official Expo website, including a hyperlink to the organisation’shomepage
•Acknowledgement as a sponsor/exhibitor on the official acknowledgement signage situated onsite at the Expo
•Use of the Expo logo until the end of September 2015
•The sponsor may also provide a freestanding banner which will be positioned in a prominent location at the entrance to the Expo (maximum size 2m high x 1m wide)
•Entrance Feature Sponsor logo to be displayed on entrance feature signage
Gallery Sponsor
Australian Dollar 1,200 (includingGST) | Exclusive
•The Expo will feature a gallery of works created by artists with disability and will be a key feature within the expo. By becoming the Gallery Sponsor, your organisation will benefit from exposure and recognition as supporting these works.
•Recognition as a sponsor/exhibitor (with organisation logo) in the Expo program book
•Recognition as a sponsor/exhibitor (with organisation logo) on the sponsors and exhibitors’ page of the official Expo website, including a hyperlink to the organisation’shomepage
•Acknowledgement as a sponsor/exhibitor on the official acknowledgement signage situated onsite at the Expo
•Use of the Expo logo until the end of September 2015
•The sponsor may provide a freestanding banner which will be positioned in a prominent location within the Gallery (maximum size 2m high x 1m wide)
•Gallery Sponsor logo to be displayed on Gallery boards and information
Trade Expo
As the inaugural and exclusive event showcasing products and services that cater to the arts and disability sector, the expo provides a unique opportunity to address people with disability and their carers on accessing all forms of art.
Performances, gallery space, demonstration stage, interactive talks and displays will all complement the expo. Arts organisations with accessible venues and productions, disability providers with arts programs, tertiary and educational bodies with art courses, employment groups and councils will form just a few of the exhibitors expected.
Expo Packages
Display Type / Price AUSTRALIAN DOLLARincludingGST5m x 2.5m Shell Scheme Booth / 1,600
5m x 2.5m Space Only / 1,200
2.5m x 2.5m Shell Scheme Booth / 850
2.5m x 2.5m Space Only / 650
Trestle Table Display / 450
Expo Types
Space Only
Each space only package includes the following:
•Marked out 2.5m x 2.5m (6.25m2) space. All additional stand requirements such as walls, furniture, floor coverings and electricity are available at an additional cost to exhibitors and is not included
•A comprehensive expo manual
•Acknowledgement as a exhibitor on the official acknowledgement signage situated onsite at the Expo
•Organisation listing and contact details in the Expo program book.
Shell Scheme
Each shell scheme stand package includes the following:
•Shell scheme stand 2.5m wide x 2.5m deep (6.25m2)
•White octanorm panels 2.4m high
•Organisation name in vinyl lettering on fascia board
•Two (2) x 150 watt spotlights
•One (1) x 4 amp power point
•A comprehensive expo manual
•Acknowledgement as a exhibitor on the official acknowledgement signage situated onsite at the Expo
•Organisation listing and contact details in the Expo program book.
Trestle Table
Each Trestle Table Display package includes the following:
•Trestle table display space 2m wide x 1.5m deep, includes:
oOne (1) trestle table
oOne (1) vertical poster board
oTwo (2) chairs
•A comprehensive expo manual
•Acknowledgement as a exhibitor on the official acknowledgement signage situated onsite at the Expo
•Organisation listing and contact details in the Expo program book
Floor Plan
Please call or email Paul Baylis, Development Manager at or by phone +61 2 9251 6499 ex 103 to discuss the floor plan and stand availability.
Advertising Opportunities
These cost-effective advertising opportunities are ideal avenues
to communicate your organisational message, products and services.
Media Package | Australian Dollar 1,200 (includingGST)
•A half-page advertisement that will be placed in the Expo program book (artwork to be supplied by the advertiser). The advertiser will be provided with an advertisement specifications sheet in due course.
•Company brochure (maximum four (4) x A4 pages per brochure) that will be inserted in all attendees’ satchels (advertiser to supply material).A delivery label and details of the quantity of inserts required will be provided by Accessible Arts.
•Opportunity to have an eBlast distributed to all registered attendees (sponsor to write and design email/HTML page)
eMarketingeBlast | Australian Dollar 800 (includingGST)
•Opportunity to have an eBlast distributed to all registered attendees (sponsor to write and design email/HTML page)
Satchel Insert | Australian Dollar 500 (includingGST)
•Company publication (A4 size multiple pages) to be inserted in all attendees’ satchels (satchel insert provider to supply the publication)
Full-Page Advertisement | Australian Dollar 600 (includingGST)
•Full-page advertising space within the Expo program book (artwork to be supplied by the sponsor)
Half-Page Advertisement | Australian Dollar 300 (includingGST)
•Half-page advertising space within the Expo program book (artwork to be supplied by the sponsor)
Sponsorship | Expo | Advertising Booking Form
Submit you completed booking form to Paul Baylis, Development Manager at or by fax +61 2 9251 6422.
Sponsorship/Expo/Advertising Requested (please place an X in the marked cell)
Sponsorship, Expo and Advertising Packages / Price / Place XKey Partner / SOLD
Principal Sponsor / 10,000
Major Sponsor / 7,500
Gold Sponsor / 5,000
Silver Sponsor / 3,000
Social Media Hub Sponsor / 2,000
Satchel Sponsor / 2,000
Program Book Sponsor / 2,000
Expo Passport Sponsor / 1,500
Entrance Feature Sponsor / 1,200
Gallery Sponsor / 1,200
5m x 2.5m Shell Scheme Booth / 1,600
5m x 2.5m Space Only / 1,200
2.5m x 2.5m Shell Scheme Booth / 850
2.5m x 2.5m Space Only / 650
Trestle Table Display / 450
Media Package / 1,200
eMarketingeBlast / 800
Satchel Insert / 500
Full-page Advertisement / 600
Half-page Advertisement / 300
Contact Details(please complete details)
Name