Special Board & Regular Board Meeting Minutes

VILLAGE OF SOLON SPRINGS

Special Board & Regular Board Meeting Minutes

Solon Springs Community Center, August 25, 2014

11523 S Business Hwy 53 in Solon Springs, WI 54873

7:00 p.m. Michael Blaylock, President called the regular monthly meeting to order.

1.  Recital of Pledge of Allegiance

2.  Kathy Burger, Clerk, called roll of Board Members: Michael Blaylock, Melissa Johnson, Jonathan Brostowitz, Todd Gilbert, Thomas Stewart, Trustees present, Josh Little and Ben Evans, arrived after roll call. Others present: Kathy Burger, Clerk; Gary Vandenberghe and Lee Linden, Village Operators, Brad Theien, Village Assessor, James Heim, Lake Association & Fire Commission.

3.  Motioned by Johnson second by Stewart to approve the agenda. Motion Carried.

4.  Business by Public

4.1 Michael Stoffel – not present

4.2 People signed up to speak: none

5.  Consent Agenda – Motioned by Stewart second by Gilbert to approve the consent agenda. Motion carried.

5.1 Approval of minutes for 7/28/14 regular board meeting minutes.

5.2 (r/f) Treasurer's report July 2014 (Profit and Loss, and Reconciliation Detail).

5.3 Approval of payments for General fund checking and Sewer fund checking; all listed on the Expenditure report dated August 22, 2014. (Please see 08/22/14 expenditure report for details.)

5.4  (r/f) Correspondence received since the July 28, 2014 regular meeting to be acknowledged and placed on file:

a.  Solon Springs School regarding snow plowing for the 2014/15 school year.

5.5  Approval of Zoning permit applications

Dalhberg Light & Power Company – new siding

Yorman-Nickel Trust – trellis fence and deck repair

Kerry Smith – renewal of permit #1862 issued 8/29/13 for new home

5.5  Approval of Operators Licenses issued:

Dorthy Smith

5.6  Approval Liquor License applications:

Temporary class B retailer’s licenses requested: Whitetails Unlimited for September 27th banquet.

6. Business by the Board

Unfinished Business: none

New Business:

a)  Fire Department pump truck purchase – the new pump will cost approximately $182,000 the Town of Solon Springs made a motion at their last meeting to fund half of the $50,000needed if the Fire Commission takes $25,000out of their building fund and the Fire Department depletes their funds of $25,000, and that the Village pays the remaining $25,000. There was a discussion on how to fairly divide the costs of these types of shared expenses, either based on population or by tax levy. Motion by Gilbert second by Johnson to get another meeting scheduled with the Town to discuss a more equitable split. Burger called roll for the vote: Blaylock; yes, Evans, yes; Gilbert, yes; Johnson, yes; Little, yes; Stewart, yes; Brostowitz, abstained. Motion carried unanimously.

b)  450 truck replacement – motion by Stewart second by Little to give authority in the interest of time to Blaylock for putting out 3 bids for replacing the F450 truck with a F350 (purchased the last truck for $23,000 in 2013 but factoring in inflation) purchasing slide in dump boxes ($3,000 each), and a plow ($7,000) as long as it is in our budget to do so and to go with the lowest bid. Motion carried.

c)  Truck bids – Motion by Brostowitz and second by Johnson to accept the one bid that was received from T&T Construction out of Menomonie of $30,500 for the Ford F450 payable with a certified or cashier’s check. Motion carried.

d)  Motion by Gilbert and second by Stewart to charge Solon Springs School for plowing for 2014-15 school year $4,500 for plowing up to 10 times. If there is a need to plow 15 times the charge will be $6,750, 20 times $9,000, or $450 each additional plow. Motion carried.

e)  Motion by Little and second by Gilbert for Clerk changes to Code on fulfilling the function of direct sales and door to door sales permits – it should be fulfilled by the Village Board should the need arise. Motion carried.

f)  There was a discussion on how long to keep recordings of meeting minutes for board meetings. The recommendation is 91 days. The advice of the attorney in the past was to keep minutes only for clerk use. It was motioned by Brostowitz and second by Evans that going forward to keep recordings for a minimum of 91 days after they have been recorded. Motion carried. Blaylock will find out from the League how we address past meeting recordings if it was in an ordinance to keep recordings indefinitely.

g)  Background checks for operator licenses – other municipalities perform background checks on applications for operator licenses. The Village attorney has stated this isn’t mandatory, because the applicant is attesting on the application they have adhered to the basic qualifications under s. 125.04, Wis. Stats and not having a felony conviction.

h)  Motion by Steward second by Little to approve the Fall Equinox Festival Committee request for permission to block off parking lot between the Post Office and Little Gift House so long as the post office and fire department are notified in advance. Motion carried.

i)  Motion by Gilbert second by Little to approve the appointment of Town resident Sharon Willeck to Election Inspector for a two year term. Motion carried.

j)  Budget

a)  Report on Budget Vs Actual 2014 – report was in the handouts for year to date budget.

b)  Set preliminary budget meetings – first meeting will be September 22nd at 6:00 p.m. as long as the Treasurer can attend.

6.1 Administrative Committee – no updates

6.2 Buildings and Ground Committee – Blaylock said Lake Effect Dance is looking to rent upstairs of the Old Village Hall from September – May on Tuesdays form 6-9 for dance classes for kids. Motion by Johnson second by Little to approve the use of the hall for Lake Effect Dance for a fee of $100 a month. Motion carried.

6.3 Public Works / Sanitary Sewer Committee –Clerk reported $2,325 for sewer late fees for the 2nd quarter of 2014.

6.4 Firewise Committee – brush pickup discussion will be tabled until spring.

6.5 Public Safety – will look at having a public meeting in November for public safety.

6.6 Treasurer business – no updates.

7. Reports by Local or County Departments or Commissions

7.1 Douglas County Board Commissioner –no updates

7.2 Upper St Croix Lake Association – Heim gave an update on lake business

7.3 Fire Commission / Fire Department – would like to meet with the Town board in August before their board meeting to discuss funding a new fire rig jointly.

7.4. Community Center Commission – Gilbert reported the air conditioner broke down but is fixed.

7.5 Airport Commission – Little reported they are still working on a 200 foot extension

7.6 Development Commission –Theien reported they are awaiting storm water permits with the DNR. They are proceeding with wetland permitting as well for North Boundary Road project.

7.7 Planning Commission –

Theien reported they are still searching for a 7th member for the Commission.

7.8 Solon Springs Recycling Commission –no updates.

8. Motioned by Gilbert, second Brostowitz to adjourn the meeting at 8:25 p.m. Motion carried.

Respectfully submitted;

K. Burger, Clerk

Board approval date: ______

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