HPS Visit to The Italian Lakes: Como, Garda, Maggiore

September 12 to 22, 2016

Registration Form

Name: ______

Address: ______

______

Phone #: ______

Cell #: ______

Email Address: ______

U. S. Contact Person: ______Relationship: ______

Phone: ______

Sharing a room with ______OR Need a Roommate Yes/No

Credit card type: VISA MC (please circle one)

Card number: ______Exp. Date ______

3-digit code from back of card: ______

To secure your spot, please send a check for $160 payable to the Hardy Plant Society - Mid Atlantic Group (HPS/MAG) along with this completed registration form to:

Nadeen McShane

1960 Geryville Pike

East Greenville, PA 18041

Places will be reserved on a first come first served basis. No registration will be accepted without both this trip registration form and a check for $160 made out to HPS/MAG. This $160 is refundable if you cancel your reservation by Feb. 15, 2016.

Return this page only with your check for $160 made out to HPS/MAG.

Please read carefully the trip information which continues on the next pages.

FEE SCHEDULE/PAYMENT INSTRUCTIONS AND REFUND INFORMATION

PAYMENT TO HPS:Hardy Plant Society requires a payment of $160 per traveler upon registration, as detailed on the previous page. This fee is in addition to the other costs mentioned above. This fee is the first fee due and must accompany your registration form.It will assure you a place on the trip. One hundred dollars of this registration fee is a donation to HPS; $60 goes toward tips for the tour guide and driver. This fee is fully refundable if you cancel on or before February 15, 2016.

Land Fees

The cost of the land portion of the trip (hotel, all breakfasts and 7 of 10 dinners, bus and launch, tour guide, garden fees) is 2155 GBP per person (approximately $3300 at the current exchange rate), 2 persons sharing a room; 475 GBP (about $722) for a single supplement if you prefer rooming alone. Since we must pay our travel agency in British sterling, we require a credit card number for both the deposit and final payment.

We also have the opportunity to pay in euros. When the deposit is due, and again when the final payment is due, Nadeen will choose the exchange rate that benefits us!

Credit Card Instructions: The deposit of250 pounds (GBP, or about $380) is due by credit card on Feb. 25, 2016. Nadeen will send all registration forms by post to the tour agency at the same time, and your credit card will be charged at the exchange rate on the date the charge is made. She will notify you when she has forwarded your credit information, and your account will be charged shortly after. Once the deposit has been charged to your card, there is no refund for the deposit. In addition there IS a fee for using a credit card.

The final payment (1905 GBP for a person sharing a room; 2380 GBP for a single room) will be sent by mid-July. This also will be charged to a credit card If your credit card information changes after the February deposit, Nadeen asks that you send her the information by July 1, 2016. Once again, if euros are more economical for us, the charge will be made in euros.

Cancellation Instructions:If you must cancel because of an emergency, Nadeen will make every effort to find a replacement for you. However if no replacement is found, you will lose your money based on the schedule on page 4 below. If a replacement is found, you will be asked to pay a 30 GBP (about $49) processing fee.

AIR ARRANGEMENTS

You are responsible for securing your ownairline tickets. They are not included in the cost.

Details on the suggested flight to Milan will be sent with registration confirmation.

Since air tickets are nonrefundable, do NOT schedule your flight until we advise you that we have 20 confirmed participants.

ADDITIONAL INFORMATION

This trip is open to HPS members only.

The HPS trip planners cannot take responsibility for your individual needs. Please be prepared to arrange special dietary concerns or room complaints with the hotel in question.

This tour will include substantial walking. Although the paths in Italy are usually paved or graveled, there will also be uphill walking. Participants must be able to walk perhaps two miles (at a pace of two miles in one hour). You must also be fit enough to climb two flights of stairs.

Tour Company Cost Details

Included in the Price:

  • 10 nights accommodations (a twin bed unless otherwise specified); all rooms en suite
  • full daily breakfast and 7 dinners. (Three dinners are open for you to choose a restaurant at your expense while we are staying in Como, Gardone Riviera, and Stesa.)
  • admissions to gardens and villa
  • comfortable coach throughout and launches where necessary
  • service of Brightwater Holidays tour guide Kate Williamson

Not Included in Price

  • single supplement of GBP
  • gratuities/porterage for hotel rooms and meals
  • trip insurance
  • flights from the US to Italy and return
  • meals other than all breakfasts and 7 dinners (ALL LUNCHES WILL BE ON YOUR OWN)
  • All personal charges incurred at the hotels (i.e. room service, bar tab, etc.).

REGISTRATION SUMMARY

Registration form (found on the first page) due ASAP:

  • with a check made out to HPS/MAG for $160 to:

Nadeen McShane

1960 Geryville Pike

East Greenville, PA 18041

  • with credit card information (same address)

Cancellation/Refund Information: Brightwater Holidays

Days Notice Prior to Departure Date Cancellation charge % of Holiday Price

More than 56 days Deposit only

  • 31 – 56 days before August 4:50% cancellation charge
  • 15 – 30 days before August 4:95% cancellation charge
  • 0 – 14 days before August 4:100% cancellation charge.

The cancellation charges will apply from the day we receive your written confirmation.

You may make a claim on your Holiday Insurance if the reason for the cancellationfalls within the terms of the insurance policy.