Business, Employment & Skills

2017/2018

Apprenticeship File Checklist

Personal Details
First Name / Last Name
Male/Female / DOB
Address / Post Code
NINO / Contact Number
Next of Kin / Relationship
Address / Post Code
Contact Number 1 / Contact Number 2
Attendance
Start Date / End Date
Due to Leave / Reason for leaving
Apprenticeship Details
Occupational Area
Level
Employer
ERDS Number
Employer Address
Employer Supervisor Name
Employer Contact Number
Training Provider
Training Supervisor Name
Training Supervisor Contact Number
Awarding Body Registration Number
Signatures from personal responsible for file
Name / Signature
Date Passed to BES / BESO Signature
File Checklist / Tick / Compliance/Quality Details
1 / Framework or Standard Referral / Must indicate number of employees.
2 / Eligibility checklist / Must be completed by the provider and evidence authenticated.
3 / Individual Learning Record / This must be signed by the learner and provider.
4 / Employer Agreement (non-levy) / Signed by Training Provider and Employer.
5 / Apprentice agreement / Required to confirm learners are employed. To be signed by the employer and apprentice.
6 / Contract/letter of employment / Confirming the apprentice is employed for at least 16 hours a week, employer name, hours of work, employment length.
7 / Job description / Evidence is needed of the job description.
8 / Initial assessment results / Is to include evidence for: Learning styles, learning support needs, prior achievement
9 / Diagnostic assessment results / For maths and English. Required for all learners without a GCSE at Level 2 or Functional Skills at Level 2.

10

/ Induction completion checklist / The provider is to check apprentice authenticate by discussing and confirming understanding.

11

/ Proof of prior qualifications / Individual certificates or a printout from the Learning Records Service is acceptable evidence.

12

/ Personal Learning Plan / A signed copy of the PLP is required

13

/ Employer Health and Safety Declaration / Signed and dated by the employer.

14

/ Awarding Body registration / Submission within 6 weeks from start date

15

/ Proof of apprenticeship qualifications / A copy of certificates is required.

16

/ Apprentice Declaration & Authorisation Form / A copy of the declaration is required when the apprentice chooses to use a third party to claim the certificate.

17

/ Proof of apprenticeship certificate / A copy of the ACE certificate is required.

18

/ Pre-Review Apprentice Feedback / Completed by the apprentice before attending the review with the employer and training provider.
19 / Apprentice Progress Feedback / Reviews should be planned and include feedback from the employer and training provider. Review details are to be recorded on pics.
20 / Miscellaneous / AGE Grant application

V1.2 2017/2018