SOUTH SAN ANTONIO INDEPENDENT SCHOOL DISTRICT
2515 BOBCAT LANE
SAN ANTONIO TEXAS 78224
September 19, 2005
Bidders:
The South San Antonio Independent School District is requesting sealed bid proposals on
BASEBALL EQUIPMENT-HIGH SCHOOLS, BID #06-35.
Please submit one (1) original and one (1) copy of your bid proposal on the appropriate enclosed bid form no later than 10:00 A.M., TUESDAY, OCTOBER 4, 2005.
Bids received after the indicated time will not be accepted.
Mail or deliver your bid to:
SOUTH SAN ANTONIO INDEPENDENT SCHOOL DISTRICT
PURCHASING DEPARTMENT
2515 BOBCAT LANE
SAN ANTONIO, TEXAS 78224
Be sure to label each bid on the face of the envelope with the appropriate bid number.
If you elect not to bid, return the bid marked "NO BID" and we will keep your company on the bidder's list for future bids.
For more details contact the Purchasing Department at (210) 977-7070 or 977-7000.
Sincerely,
Luis M. Dueno
Director of Purchasing
LMD/ev
SOUTH SAN ANTONIO INDEPENDENT SCHOOL DISTRICT
2515 BOBCAT LANE
SAN ANTONIO TEXAS 78224-1298
BASEBALL EQUIPMENT –HIGH SCHOOLS
BID #06-35
SPECIFICATIONS AND CONDITIONS
1.The South San Antonio Independent School District is requesting sealed bid proposals for the purpose of purchasing baseball equipment for South San and West Campus High Schools.
2.In order to establish the grade, standard and style of equipment desired, a brand name has been given. All bids must be based on comparable equipment, if it is to be considered. Bidders are asked to indicate the manufacturer's name in their bid. It being understood that the bid being offered at the time of the bidding is equal to that specified. Substitution or major alterations must be indicated on the bid form. The burden of proof of compliance with the specification will be the responsibility of the vendor. Samples of items which are not as specified must be made available to the District within seventy-two hours after notification.
3.Literature showing specifications of equipment being bid must accompany the bid proposal; failure to do so could be cause for disqualification of the bid proposal.
- The successful bidder must be able to deliver the equipment within ninety (90) days of receipt of purchase order. If the bidder is unable to deliver the equipment in the manner specified, the District reserves the right to purchase the same or like equipment on the open market and charge the difference to the bidder.
5.Bid proposals must include freight charges to the Department of Athletics,2736 Bobcat Lane, San Antonio, Texas 78224, (210) 977-7390.
6.Facsimile bid proposals will not be accepted.
7.Questions regarding this bid should be addressed to the Purchasing Department for clarification.
8.Bidders are invited to be present at the bid opening.
9.Bid proposals shall be firm for a period of sixty (60) days from the date of the bid opening. A thirty (30) day minimum is usually required for approval by the Board of Trustees.
10.PAYMENT: Unless otherwise stated, payment will be thirty (30) days after receipt of correct statement. If a cash discount is allowed for prompt payment, please indicate in on the bid form.
11.BIDS: It is not the policy of the South San Antonio Independent School District to make awards on the basis of low bid alone, quality and suitability to purpose being the determining factors; it being understood that the District reserves the right to arrive at such decision by whatever means it may determine.
12.REFERENCES: All vendors must submit a list of at least three (3) references from whom vendor has provided like products in volumes equal to or greater than the estimates listed in the bid. Educational and governmental agencies are preferred. This list may be placed in a separate envelope and labeled "PROPRIETARY" and is not subject to public view. Failure to provide references may be cause for the bid to be considered non-responsive.
Company:______Contact Person: Phone number:
Address:______
City/State:______
Company:______Contact Person: Phone number:
Address:______
City/State:______
Company:______Contact Person: Phone number:
Address:______
City/State:______
13.FELONY CONVICTION NOTIFICATION: The following Felony Conviction Notification must be completed by all vendors submitting bids and be considered in evaluation for award.
State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states "a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony."Subsection (b) states "a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for service performed before the termination of the contract."
THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION
I, the undersigned agent for the firm named below, certify that the information concerning of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge.
VENDORS NAME:______
AUTHORIZED COMPANY
OFFICIAL'S NAME (printed):______
A.My firm is not owned nor operated by anyone who has been convicted of a felony.
Signature of Company Official:______
B.My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable.
Signature of Company Official:_______
C.My firm is owned or operated by the following individual(s) who has/have been convicted of a felony.
Name of Felon(s):______
Details of conviction(s):______
______
______
Signature of Company Official:______
14.The District reserves the right to reject any and all bids and to make awards on individual items as they may appear to be most advantageous to the District and to waive all formalities in bidding.
15.Comments and/or deviations from the specifications and conditions:
______
______
______
SOUTH SAN ANTONIO INDEPENDENT SCHOOL DISTRICT
DEPARTMENT OF ATHLETICS
2736 BOBCAT LANE
SAN ANTONIO, TX. 78224
(210) 977-7390
BID SPECIFICATIONS FOR COMPANY NAME:______
HIGH SCHOOLPage 1 of 10
BASEBALL EQUIPMENT
BID #06-35
ITEM QTY.DESCRIPTION UNIT PRICE EXTENSION
- 1 SetBASES:Hollywood Bases BSMLB 15"x15"x3" (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
- 48 doz.BASEBALLS: Game Diamond DI PRO-NFHS Stamped
SS-30 WC-18
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
- 30 doz.BASEBALLS: Practice NFHS StampedDiamond DOL2
SS-30
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
- 6 doz.BASEBALLS: Polyball Granada solid polyball
SS-6
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
- 42 doz.BASEBALLS: Yellow Dimple Ball Jugs 101
SS-30WC-12
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
6. 20 dozBASEBALLS: Practice Rawlings (BBXP) WC
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
BID SPECIFICATIONS FOR COMPANY NAME:______
HIGH SCHOOLPage 2 of 10
BASEBALL EQUIPMENT
BID #06-35
ITEM QTY.DESCRIPTION UNIT PRICE EXTENSION
7. 12 dozBASEBALLS: Whiffle Baseball Express (78400) WC
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
8.4 ea.BATS: Aluminum Louisville Slugger Warrior Alloy CB305
1-32" 29oz SS-1
3-33" 30oz SS-3
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
9.3 ea.BATS: Aluminum Air Warrior CB205C (TPX) (WC)
1-31”
2-32”
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
10.2 ea.BATS: Easton Conexxion BT1002 33” (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
11.3 ea.BATS: Fungo Louisville Slugger BBF Fungo Bat (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
12. 2 eaBATS: Fungo Easton (F104) (WC)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICEEXTENSION
13.3 ea.HELMETS: CATCHERS Rawling Cool Flo hockey Style Headgear
Royal Blue Size: 71/8-71/4(SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
BID SPECIFICATIONS FOR COMPANY NAME:______
HIGH SCHOOLPage 3 of 10
BASEBALL EQUIPMENT
BID #06-35
ITEM QTY.DESCRIPTION UNIT PRICE EXTENSION
14.1 ea.BAT BAGS:CATCHERS BAGS Louisville Slugger (SS)
40"x16"x16"
Color: Black
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
15.36 ea.BELTS: Royal Blue All-Star Leather Belts
SS-Royal Blue
06-size 30
08-size 32
10-size 34
06-size 36
04-size 38
02-size 40
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
16.26 ea.BELTS: Baseball Express (BUCK 26) (WC)
Color: Red Adjustable
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
17.84 ea.CAPS: Richardson (SS)
Raised Front Embroidery with Custom S
Royal Blue w/white letter & white paw in back
6-6-7/8 17-7 17-7-1/8 17-7-1/413-7-3/8 12-7-1/2 2-7-5/8
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
18.36 ea.CAPS: Richardson
Raised Front Embroidery Fancy Block ‘WC’ Staggered Letters
Scarlet red w/white letter outlined in Royal Blue
Blue Bottom Adjustable
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
BID SPECIFICATIONS FOR COMPANY NAME:______
HIGH SCHOOLPage 4 of 10
BASEBALL EQUIPMENT
BID #06-35
ITEM QTY.DESCRIPTION UNIT PRICE EXTENSION
19.1 ea.CATCHER’S CHEST PROTECTOR: Easton Red (A165108) WC
Medium
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
20.3 ea.CATCHER’SCHEST PROTECTOR: Rawlings Pro Chest Protector
3 - Royal Blue(SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
21.4 ea.HELMETS: Batting Schutt Air Pro Model 2800 (SS)
Royal Blue Special Effects 2-Med 2-Lg
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
22. 1 eaHELMET BAG: Rawlings RHELB Royal Blue (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
23.1 ea.MASK: Catcher’s Easton (Helmet & Mask-Hockey Style)
1 - Red Size: Small (A165117) (WC)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
24.3 ea.SOCK NET: Baseball Express
7’H x 7’W 42” Square Sock (SLVSN)(SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
25. 3 ea.MITT: Catcher’s WILSON A2000 A2403 MI
3- Brown (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
BID SPECIFICATIONS FOR COMPANY NAME:______
HIGH SCHOOLPage 5 of 10
BASEBALL EQUIPMENT
BID #06-35
ITEM QTY.DESCRIPTION UNIT PRICE EXTENSION
26.1 ea.MITT: Catcher’sMizuno GMCC30
Black/Tan (WC)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
27.3 ea.MITT: 1st Base- RT/LFT Rawlings PRO21FB
3-Black-(SS) 2-Right 1-Left
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
28. 3 eaCATCHER’S SHIN GUARDS: Rawlings Pro leg guards
Royal Blue (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
29. 1 ea.MITT: 1st Base RT Mizuno GXF301 (WC)
. Right
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
30. 3 ea.BATTING TEE: ATEC TUFFY 5 (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
31. 3 eaBATTING TEE: ATEC TUFFY 1 (WC)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
32. 3 ea.SCORE BOOKS:Glover Short Form (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
33. 2 eaSCORE BOOKS: Team Express (BBGT) WC
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
BID SPECIFICATIONS FOR COMPANY NAME:______
HIGH SCHOOLPage 6 of 10
BASEBALL EQUIPMENT
BID #06-35
ITEM QTY.DESCRIPTION UNIT PRICE EXTENSION
34.4 doz.SUPPORTER CUPS: Duke Banana Cup w/supporter/ 5oz B (SS)
1 doz. Med2 doz. Large1 doz. X-Large
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
35.1 pr.CATCHER’S SHIN GUARDS: Rawlings Pro Leg Guards
Medium (A165109) Red (WC)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
36. 10 doz. SANITARY STOCKINGS: Twin City MSST 256/W White
SS - 6 doz.WC-4
.
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
37. 30 pr. SOCKS: Twin City #UB10 (WC)
Color: Red
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
38. 4 doz.STIRRUPS: Game All-in-one Twin City UB10 (SS)
Royal Blue Sizes: Adult
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
39.4 doz.TOWELS:Large White (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
40. 4 doz.UNDERSHIRTS: Game Loose gear under Armour 0084 Full T-shirt
Relaxed Fit Royal Blue(SS)
1 doz-Med 1 doz-Lg 1 doz-XL 1 doz-XXL
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
BID SPECIFICATIONS FOR COMPANY NAME:______
HIGH SCHOOLPage 7 of 10
BASEBALL EQUIPMENT
BID #06-35
ITEM QTY.DESCRIPTION UNIT PRICE EXTENSION
41. 15 ea.UNDERSHIRTS: Game Under Armor (WC)
Red Long Sleeve 10-med 5-lg
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
42. 28 ea.UNDERSHIRTS: Practice Collegiate1614 (SS)
2-Button Front Set w/”PNA” (Royal Blue)
Rib-knit neck and sleeve ends (White)
Set-in sleeves (White) Art work 2 color (Brody) “BOBCATS”
White lettering outlined Pro-tail orange.
Lacy #”s 8” back white outline in orange
Front 4” numbers outlined in orange
1-14-LG 15-23-XL 24-28-XXL
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
43. 48ea.T-SHIRTS: Practice Riddell - 100% cotton T-shirt (SS)
3”White Shadow Block “S” on left sleeve
Royal Blue w/logo on front
BOBCATCISCO- 6" letters in white
BASEBALL
24-LG 18-XL 6-XXL
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
44. 20 ea.T-SHIRTS: Practice Riddell - Medium weight 100% cotton
Scarlet Red w/logo on front
Logo: “COUGAR BASEBALL”
(WC) 8-Medium 8- Large3- XL 1-XXL
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
45. 3 doz.PANTS: PracticeRawlings - White Pants w/Royal blue pinstripes
1doz - med1 doz - Large 1 doz-XL (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
BID SPECIFICATIONS FOR COMPANY NAME:______
HIGH SCHOOLPage 8 of 10
BASEBALL EQUIPMENT
BID #06-35
ITEM QTY.DESCRIPTION UNIT PRICE EXTENSION
46. 20 prs.PANTS: Practice Rawlings (WC)
Color: Grey
10-Med. 10-Large
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
47. 4 ea.GAME UNIFORM: Bottom Rawlings White (WC)
3- Med.1-Lg
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
48. 4 doz.SHORTS: PracticeUnder Armor Loosegear 0088 Microshort (SS)
Royal Blue - 1doz-Med 1 doz-Lg 1 doz-XL 1doz-XXL
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
49. 36 ea.SHORTS: Practice Riddell Pro Mesh Nylon work out shorts (WC)
Color: White w/red logo “WEST CAMPUS BASEBALL”
10-MED16-LG10-XL
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
50. 24 ea.SUPPORTER CUPS: Pro Cup (WC)
12-Med 12 Lg
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
51.54 sets.WARM-UPS: Top/Bottom with hood East Bay 3001495 (SS)
Royal Blue w/white logo Top middle “SOUTH SAN BASEBALL”
Cisco Lettering upper left chest
Bottom Elastic Cuff 3004 Royal Blue 303
36 sets 6-Med 12-Lg 12-XL 6-XXL
18 sets WC-Red w/white lettering “COUGAR BASEBALL”
5-MED 10-LG 3-XL
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
BID SPECIFICATIONS FOR COMPANY NAME:______
HIGH SCHOOLPage 9 of 10
BASEBALL EQUIPMENT
BID #06-35
ITEM QTY.DESCRIPTION UNIT PRICE EXTENSION
52. 28 prs.SHOES: Mizuno 9-spike classic Mid 63 (SS)
Color: Royal/White
Sizes: 3-9 5-9½ 5-10 2-10½ 5-11 3-11½ 4-12½ 1-13½
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
53.14 prs.SHOES: Mizuno FB43LRD100 WC
Color: RED
Size: Check with new coach for sizes
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
54. 1 ea.SPORTS ATTACK HACK Attack Pitching Machine 3-Wheel (WC)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
55.2 ea.POWER SYSTEMS : Body Blade 80170-2 (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
56.2 ea.POWER SYSTEM: VERSA DISC 80156-3 (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
57.2 ea. POWER SYSTEM: LATERAL STEPPER 30305-2
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
58.2 ea.L-SCREEN: SLVLF Baseball Express (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
59.2 ea.POWER SWING: Baseball Express (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
BID SPECIFICATIONS FOR COMPANY NAME:______
HIGH SCHOOLPage 10 of 10
BASEBALL EQUIPMENT
BID #06-35
ITEM QTY.DESCRIPTION UNIT PRICE EXTENSION
60.2 ea. HOME PLATE: Vantage Products International VP.Bury
All home plate (SS)
______$______$______
BIDDER’S DESCRIPTION UNIT PRICE EXTENSION
Bidder hereby affirmatively states that it has not participated in any act of collusion, favoritism or inside dealings with any member of the staff of the South San Antonio Independent School District or its Board of Trustees.
COMPANY:______
SIGNATURE OF RESPONSIBLE PERSON:______
NAME (PRINT/TYPE):______
TITLE:______
ADDRESS:______
CITY/STATE:______ZIP:______
PHONE:______FAX:______
EMAIL:______DATE:______
Purchasing Department - General Terms & Conditions
Requests for Qualifications
1. Acceptance of RFQs Content - These general conditions governs the relationship between the District and Vendor, and is hereby made part of the agreement between the parties. Submission of a response shall be considered as the representation that the Bidder/Proposer has carefully investigated all past, present and required conditions of the service being offered in the solicitation. Failure of a Bidder/Proposer to accept these conditions in a final contract shall result in cancellation of award.
2.Responsiveness - It is the Bidder/Proposer’s responsibility to read and comply with the information provided. Failure to complete and submit the bid/proposal according to the information and instructions may result in disqualification.
3.RFQ Submission - Return signed original sealed bid/proposal in a sealed envelope, plainly marked with vendor's name, bid/proposal number, opening date and time. Return bids/proposals to the Purchasing Department, 2515 Bobcat Lane, San Antonio, Texas 78224. Additional copies of the bid/proposal may be requested.
4.Late Submission – RFQs or RFPs received after the time and date specified will notbe accepted.
5.Signature Block – RFQs or RFP’s received without proper signature will not be accepted.
6.Instructions to Bidders/Proposer - Facsimile (fax) bids/proposals will not be accepted.
7.Instructions to Bidder/Proposers - All prices and quotations must be typed or written in ink. Bids/proposals written in pencil will not be accepted. Mistakes may be crossed out, and corrections inserted and initialed by Bidder/Proposer. Unit prices should be extended. The unit price will prevail in resolution of mathematical errors in extension or total. Bidder must submit prices and other information required in the proper spaces on the bid/proposal forms provided. Deviation will result in disqualification of the bid/proposal.
8.Acknowledgement of Amendments - Changes to the RFQs, prior to award, may be made in the form of an addendum. If the addendum is not returned, the RFQ will be disqualified.
9.Tax Exemption – The South San Antonio Independent School District is exempt from Texas State and Local Sales Tax and Federal Excise – IAW Article 20.04 (F) 3, Chapter 20, Title 122a, Taxation, General, RCS, 1925, as amended by the 57th Legislature, first Called Session, 1961 – DO NOT INCLUDE TAX IN YOUR BID OR PROPOSAL.
10.Informalities and Irregularities - The District reserves the right to waive minor irregularities and/or informalities and to accept or reject any RFQs in whole or in part and/or to terminate the solicitation process in its entirety provided that action is in the best interest of the District. The Director, Purchasing Department shall reject the RFQ of the Bidder/Proposer who is deemed non-responsive. The unreasonable failure of a Bidder/Proposer to promptly provide information with respect to responsibility may be grounds for a determination of non-responsibility.
11.Employee Discrimination - During the performance of this contract, the Bidder/Proposer agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, disability, political belief, religion, marital and/or veteran status.
12.Evaluation Criteria - In awarding a contract, RFQs will be evaluated on: the qualifications, the reputation of the vendor and of the vendor’s services, the quality of the vendor’s services, the extent to which the services meet the District’s needs, the vendor’s past relationship with the District, the impact on the ability of the District to comply with laws relating to historically underutilized businesses, the total long-term cost to the District to acquire the services, and vendor’s references, record for fiscal and contracting responsibility, knowledge of the product/service and any other relevant factor specifically listed in the request for bids or proposals. Quality and suitability of the service and not price alone shall be considered in the acceptance of bids/proposals.