South Lyon East HS Choir Boosters - Minutes
Thursday, January 18, 2018 @ 6:30 p.m. in Choir Room
Attendance: Darel Middaugh, Laura Hogan, Lesley Misuraca; Karen Sonnett; Jennifer Stajdl; Jen Liskey; Angela Ugo, LisaMarie Misuraca, Renee Sonnett
Call to Order 6:30pm
October, 27, 2017 Minutes Review – Approved via email on Jan 18, 2017
Old Business
I. President's Report
● Valentine Serenades Bear
○ Big Bear dontaed by Lesley Misurace – Use for Raffle - selling tickets at lunch with the Seranades
○ Flower $1, seranade $2, plushie $3, All 3 combo $5
○ Choir Council will decide how to do the bear raffle.
● December 15th meeting
○ Social – fun
○ Will plan another one
II. Secretary Report
● Jewelry Update after Collage Concert
○ Look up pearl prices and replacement rhinestone necklaces
○ Keep an eye on it after each use to see how they are holding up
● Uniform/Labels
○ Planning a label iron on session for anyone needing volunteer hours
III. Vice President of Purchasing Report
● Cabaret
○ We’re waiting on final profit numbers
○ We have a parent to take over food prep coordination. Trtacey Barone. Karen Sonnett will help as needed.
○ We need to have a debrief meeting after Cabaret next year with band and choir boards to finalize reciepst and profits.
● Concession items returned
○ Everything is returned.
● Plushies for Valentine Serenades
○ We sold 26 last year, we hope to sell 35 this year
○ John Mathias will update us with inventory
● Flowers for Serandes
○ 100 flowers will be purchased this year
■ Karen will look for a discount at Kroger or purchase at Sams Club
IV. VP of Development Report
● Can Drive (Parent Drivers Necessary?)
○ Parent drivers not needed on a weekend or the summer
○ Call ahead to stores for returns
○ Set date for March 18th
■ run past choir council for approval
● Chipotle Check for $70.65
○ Check is deposited
● Spiritwear Invoice Payment
○ Paid
● Cantina Fundraiser
○ 10% of the sales for the day
○ No openings this school year.
○ Will let us know if he has opeinings
○ Jennifer Stadjl to check with the Hotel to see if they will do anything like that.
● Poinsettia Fundraiser
○ $450.93 profit
● Candy Bar Fundraiser
○ Ordered 40 kits for Chicago fundraiser
○ Not selling as well as Mr. Middaugh thought
● Looking for additional ideas for fundraising that aren’t food related
○ Batteries
○ Mugs
V. Treasurer’s Report
● Choir Fee Update
○ 7 unpaid
○ 2 of above paid to do Chicago
■ Deposit for Chicago was applied to choir fee first
○ 1 non-sufficient fund check returned
■ charged $12 fee
■ notice was given that the family now owes $87 for choir fee
● General Budget
○ Doing well
○ Fundraisers brought in more than we expected
● Group Photo
○ Done
VI. Director’s Report
● Chicago
○ Things are on hold until deposits are due
○ Everything looks great so far
● Collage Concert
○ Went well
● Choir Wars II
○ Overall feedback that I went really well
○ Lots of great feedback from the 8th graders
○ Suggested doing a combined Festival Concert for another joint choir event
■ Invite them to participate in our Concert this year sicne they already have their schedules set
VII. Music Coordinator’s Report
● Chicago Lunch Cruise 25% deposit
VIII. Choir Council Liaisons' Report
● Sales from Note Cards
○ Profit $204
○ Decided to sell them at every concert
○ Suggestions
■ Call them Notes
■ Up sell more to paremts
■ Encourge them to buy early and take hoem to fill out
■ Need more expalniont to those not familiar with how it works (ie, write an encouraging note on it, don’t just sign it)
New Business
· Cable Channel Slot February 20, 2018 from 7:00 - 9:00 p.m.
o Look into more details for what they
o Target the springf show, variety show and fundraisers
Next Meeting: 2/22/18 at 6pm
Meeting Adjourned at 7:45pm
Upcoming Events:
2/3/18 District Solo Ensemble
2/14/18 Valentine Serenades
March Choral Festival
4/16/18 Variety Show Auditions
5/3/18 Variety Show
5/23/18 Spring Concert
5/25-27 Chicago
Action Items
Date Created / Description / Assigned to / Date Completed10/27 / Uniform Closet Rack Removal / Laura H
10/27 / LLC and DNO Insurance Research/Costs / Jen L
10/27 / Bank Card for Karen S / Karen/Ang
1/18/18 / Check with Kroger on flower proces / Karen
1/18/18 / Checking on Battery and mug fundraisers / Karen and Jen S
1/18/18 / Check with Hoetl for a possible donation like the Cantina / Jen S.