South Luffenham Parish Council
Risk Assessment (April 2017)
Aims
The overall aim of carrying out risk assessment is to remove potential hazards and thus the inherent detrimental effects and consequences; this includes :-
- identifying potential hazards in the operations of the Parish Council;
- evaluating the consequences and outcomes of hazards;
- introducing control measures as far as is reasonably practicable toward total eradication of hazards.
Risk Area / Specific asset/ element / Risk Level / Specific Assessment / Overall Control
Damage to or loss of physical assets owned by the Parish Council due to :-
· theft;
· vandalism;
· wear/ tear;
· accidental damage;
· flood; and
· act of God. / Stamford Road Allotments
Cemetery
Parish Field
Pond Close Conservation Area
Recreation Ground
Station Road (Allotment) Fields
Village Green
Water main x 2
Play Area Equipment
Signs x 2
Wooden Picnic benches x 2
Litter bins
Metal seat
Notice boards x 4
Safety throw-lines
Seats & Benches
Multi-pitch basket ball court
Circular oak seat
Oak posts / chains
‘Phone Box
Church Lane Bollard
Defibrillators
Golden Jubilee sign
Grit Bins X 12
Street Lights
Grass blower
Hedge trimmer
Petrol strimmer
Photocopier
Computer
Tin Box / L
L
L
L
L
L
L
L
M
L
L
L
L
L
M
L
M
L
M
L
L
L
L
L
L
M
M
M
L
M
L / Sufficient level of insurance cover for assets with annual revision.
Full list of assets retained by Clerk with master list and ‘original’ important documents held in safe keeping by solicitor.
Permit for the use of parish amenities and facilities -
Ref : Appendix 8.
Regular inspection of Play Area Equipment by Parish Council and by ROSPA ; repair and maintenance given high priority.
Defibrillators regularly checked and maintained.
Warning signage installed wherever appropriate.
Annual inspection of village trees and regular maintenance on prioritised list.
Cont’d.....
2:
Damage to third party property or individuals as a consequence of providing services or amenities / Cemetery KeepingLitter picking
General maintenance
Grass cutting
Volunteers
Clerk to the Parish & Parish Councillors / M
M
M
M
M
M / Appendix 1
Appendix 2
Appendix 3
Appendix 4
Appendix 5
Appendix 6 / Sufficient level of insurance cover for Public Liability and Employer’s Liability, with annual revision.
Permit to use parish amenity/ facility at Appendix 8
Loss of income or provision of services following critical damage, loss or non-performance by a third party / Cemetery keeper
General maintenance contractor
Grass cutting contractor
Litter picker
Volunteers
Clerk to the Parish
External Suppliers & Contractors for Goods & Services / L
L
L
M
L
M
M / Appendix 1
Appendix 2
Appendix 3
Appendix 4
Appendix 5
Appendix 6
Appendix 7 / Consequential loss :
Sufficient level of insurance cover for Employer’s Liability and checks on contractor’s insurance provision with annual revision.
Loss of cash through theft or dishonesty, slander or libel / Clerk to the Parish & Parish Council
Others / L
L / Appendix 6 / Sufficient level of insurance cover for Employer’s Liability and Fidelity Guarantee insurance with annual revision.
Notes
Main Insurance covers
General insurance to meet losses, injury and/or damage to the person or property of the insured.
Public Liability to meet claims for compensation for losses, injury and/or damage due to the
negligence of the insured in providing goods and/or carrying out services.
Employer’s Liability to meet employees’ claims for compensation for losses, injury and/or damage due to the negligence of the insured in making adequate employment provisions.
Fidelity Guarantee an agreement whereby, for a designated sum of money, one party agrees to
guarantee the loyalty and honesty of an agent, officer or employee of an employer
by promising to compensate the employer for losses incurred as a result of the
disloyalty, dishonesty or misconduct of such individuals: includes injury arising from slander (verbal) or libel (written).
Appendix 1
Cemetery Keeping
Person/s involved and/or at risk : Cemetery Keeper employed by Parish Council
Grave Digger
Visitors to the Cemetery
Volunteers
Risk / Level / ControlSlips, trips and falls / M / · adequate marking of newly dug, empty graves;
· keeping the edges of graves stones/ monuments clear of grass or weeds;
· awareness of slippery conditions when grassand/or or paths are wet;
· spreading salt/ gravel if required in icy conditions.
Injury to feet / H / · wearing sturdy boots with steel caps whenever appropriate.
Injury to hands / M / · wearing gloves and long-sleeved outer garments;
· taking care when collecting sharp objects;
· reporting any needles or suspicious objects to Police and/or Clerk;
· seeking immediate medical attention from a qualified First Aider, doctor or by contacting the emergency services.
Injury to eyes / H / · wearing safety goggles or visor at all times.
Damage to hearing / H / · wearing ear defenders when operating machinery.
Injury through operating machinery / H / · adequate training and/ or ensuring competence in the use of the machinery;
· ensuring machinery is properly maintained;
· contacting the Clerk to the parish to arrange necessary repairs;
· wearing PPE at all times when operating machinery;
· not smoking
Injury through exposure to chemicals / H / · avoiding naked flames;
· not smoking;
· storing petrol in approved 1 gallon containers;
· washing off spillages from skin and clothing immediately ;
· covering spillages on the ground with sand;
· not using any other chemicals (eg weed killers) without prior written consent of the Parish Council .
Injury through movement or fall of headstone. / M / · regular inspection of headstones;
· re- stabilising headstones which have become loose and unsteady.
... Cont’d
:2:
Notes
· The Parish Council is responsible for provision of Personal Protective Equipment (PPE) for its ‘own people’.
· External suppliers and contractors have a duty of care for their employees and should ensure they have adequate PPE;
· Orders made by the Parish Council for goods or services should ensure this is explained.
· The Clerk to the Parish or Chairman will be responsible for dealing with reportable incidents and keeping records in the Accident Book.
Appendix 2
Litter Picking
Person/s involved and/or at risk : Litter Picker employed by Parish Council
Visitors and users of parish amenities and facilities
Volunteers
Risk / Level / ControlSlips, trips and falls / M / · Performing duty in daylight hours whenever possible;
· Keeping to paths wherever possible;
· awareness and avoidance of slippery conditions when paths or grass are wet;
· wearing suitable footwear.
Injury to hands / M / · wearing gloves and long-sleeved outer garments;
· taking care when collecting sharp objects;
· reporting any needles or suspicious objects to Police and/or Clerk;
· seeking immediate medical attention from a qualified First Aider, doctor or by contacting the emergency services.
Manual handling / L / · ensuring that the correct size and an adequate number of rubbish bags are used and that they are not overfilled nor weigh too much to carry easily;
· properly disposing of filled bags in waste bins collected by the County Council;
· using a pincer arm to pick up litter wherever possible;
· ensuring equipment (pincer arm) is in proper working order;
· contacting the Clerk to the parish to arrange necessary repairs or purchase of new equipment.
Traffic accident / M / · remaining aware and vigilant of vehicles and bicycles when walking on the road;
· wearing high visibility vests at all times.
Contact with disease / H / · remaining aware and vigilant of animal faeces and the possibility of toxoplasmosis and weils (leprospirosis) (via vermin) near any water courses
Notes
· The Parish Council is responsible for provision of Personal Protective Equipment (PPE) for its ‘own people’.
· The Parish Council is also responsible for supplying information regarding the above diseases;
· The Clerk to the Parish or Chairman will be responsible for dealing with reportable incidents and keeping records in the Accident Book.
Appendix 3
General Maintenance
Person/s involved and/or at risk : Contractor for services
Visitors and users of parish amenities and facilities
Volunteers
Risk / Level / ControlSlips, trips and falls / M / · adequate marking of obstacles;
· awareness of slippery wet conditions;
· spreading salt/ gravel if required in icy conditions.
Injury to feet / M / · wearing sturdy boots with steel caps whenever appropriate.
Injury to hands / M / · wearing gloves and long-sleeved outer garments;
· taking care when collecting sharp objects;
· reporting any needles or suspicious objects to Police and/or Clerk;
· seeking immediate medical attention from a qualified First Aider, doctor or by contacting the emergency services.
Injury to eyes / H / · wearing safety goggles or visor as appropriate.
Damage to hearing / H / · wearing ear defenders when operating machinery as appropriate.
Injury through operating machinery / H / · adequate training in the use of the machinery;
· ensuring machinery is properly maintained;
· wearing PPE at all times when operating machinery;
· not smoking
Injury through exposure to chemicals / M / · avoiding naked flames;
· not smoking;
· storing petrol in approved 1 gallon containers;
· washing off spillages from skin and clothing immediately ;
· covering spillages on the ground with sand;
· not using any other chemicals (eg weed killers) without prior written consent of the Parish Council .
Notes
· The Parish Council is responsible for provision of Personal Protective Equipment (PPE) for its ‘own people’.
· External suppliers and contractors have a duty of care for their employees and should ensure they have adequate PPE;
· Orders made by the Parish Council for goods or services should ensure this is explained;
· The Clerk to the Parish or Chairman will be responsible for dealing with reportable incidents and keeping records in the Accident Book.
Appendix 4
Grass Cutting
Person/s involved and/or at risk: Contractor for services
Visitors and users of the parish amenities and facilities
Volunteers
Risk / Level / ControlInjury to feet / M / · wearing sturdy boots with steel caps whenever appropriate.
Injury to hands / M / · wearing gloves and long-sleeved outer garments;
· taking care when collecting sharp objects;
· reporting any needles or suspicious objects to Police and/or Clerk;
· seeking immediate medical attention from a qualified First Aider, doctor or by contacting the emergency services.
Injury to eyes / H / · wearing safety goggles or visor at all times.
Damage to hearing / H / · wearing ear defenders at all times when operating machinery.
Injury to head / M / · wearing suitable head protection at all times;
Injury through operating machinery / H / · training and/ ro ensuring competence in the use of the machinery;
· ensuring machinery is properly maintained;
· wearing PPE at all times when operating machinery;
· avoiding electric shock by remaining aware of any overhead cable and by ensuring electric cables are not run over.
Traffic accident / M / · remaining aware and vigilant of vehicles when working near roads;
· using appropriate road signage;
· training and/or ensuring competence using the machinery;
· wearing high visibility vests at all times.
· avoiding performing the task in severe weather conditions.
Contact with disease / H / · remaining aware and vigilant of animal faeces and the possibility of toxoplasmosis and weils (leprospirosis) (via rats and cattle) near any water courses;
· wearing gloves to avoid direct contact with grass cuttings;
· reporting to the Clerk to the Parish as necessary.
Third party damage / L / · avoiding running over stones, bricks, sharp objects;
· remaining aware and vigilant when cutting adjacent to third party assets such as fences, hedges, walls, parked vehicles.
Cont’d...
:2:
Notes
· The Parish Council is responsible for provision of Personal Protective Equipment (PPE) for its ‘own people’.
· External suppliers and contractors have a duty of care for their employees and should ensure they have adequate training and PPE;
· Orders made by the Parish Council for grass cutting services should ensure that the contractor has made a Risk Assessment, which reflects the Parish Council’s own assessment above;
· The risks associated with grass cutting when people are on site, especially children playing, must be addressed in the Risk Assessment and method statement provided by the Contractor;
· The Clerk to the Parish or Chairman will be responsible for dealing with reportable incidents and keeping records in the Accident Book.
Appendix 5
Volunteers
Person/s involved and/or at risk : Volunteers
Clerk to the parish
Parish Councillors
Other employees of the Parish Council
Visitors and users of the parish amenities and facilities
Risk / Level / ControlSlips, trips and falls / M / · Identifying and remaining aware of obstacles in the work area;
· not leaving equipment or machinery lying on the ground;
· remaining aware of slippery conditions (eg wet grass; ice);
· spreading salt/ gravel if required in icy conditions.
Injury to feet / M / · wearing sturdy shoes or boots whenever appropriate.
Injury to hands / M / · wearing gloves and long-sleeved outer garments;
· taking care when picking up or handling sharp objects;
· reporting any needles or suspicious objects to Police and/or Clerk;
· seeking immediate medical attention from a qualified First Aider, doctor or by contacting the emergency services.
Injury to eyes / H / · wearing safety goggles or visor when appropriate, especially when using machinery.
Damage to hearing / H / · wearing ear defenders when operating machinery as appropriate.
Injury to head / M / · wearing suitable head protection whenever appropriate to the work and/or work area;
Injury through operating machinery / H / · adequate training and/or experience in the use of the machinery;
· ensuring machinery has been properly maintained;
· reporting to the Clerk to the Parish if repairs are required;
· wearing PPE at all times when operating machinery;
· not smoking
Injury through exposure to chemicals / M / · avoiding naked flames;
· not smoking;
· storing petrol in approved 1 gallon containers;
· washing off spillages from skin and clothing immediately ;
· covering spillages on the ground with sand;
· not using any other chemicals (eg weed killers) without prior written consent of the Parish Council .
:2: