South Central Ky Area of Na

1

SOUTH CENTRAL KY AREA OF NA

MINUTES for 04/12/2015

Called to order at 1:05 pm by Chairperson

Serenity Prayer read by service body

Twelve Traditions read by TSG

Purpose and Scope read by Treasurer

Concepts read by JFT

Service Prayer read by HOL

EXECUTIVE COMMITTEE ROLL CALL:

ChairpersonPresentP&PVacant

Vice-ChairAbsent P.I.Present

SecretaryPresent ActivitiesAbsent2nd

TreasurerPresent Literature Represented

RCMPresent OutreachAbsent

RCMAVacant H&I Absent2nd

HOME GROUP ROLL CALL: (record if groups represented are not voting)

DIU: Absent NTF: Represented/ NV

HJF: Present PNP: Inactive voting status

HOL: Present RTR: Inactive voting status JFT: Represented NV TSG: Present

LTP: Present WDR: Present

H&N: Inactive voting status

MWBR: Inactive voting status LOC

2nd Consecutive ASC meeting attended for any new home groups: No

2nd Consecutive ASC meeting attended for any home group returning to the ASC: No

*** Voting Members Established 5 Quorum needed is 4

2nd Consecutive ASC meeting missed for any home groups: No

3rd Consecutive ASC meeting missed for any home groups: No

Recognition of any new home groups attending or returning for their first ASC: No

MINUTES FROM PREVIOUS AREA MEETING: read by the Secretary

Motion to accept as read: Yes w/amendments:

Motion made by: HOL Seconded by: HJF

Vote: 5-0-0 Passed

TREASURER’S REPORT:

Motion to acceptas read: Yes w/ amendments:

Motion made by: TSG Seconded by: HOL

Vote: 5-0-0

GSR REPORTS/DONATIONS/DISCUSSION: (* indicates group reporting first in January 2015)

*DIU: Absent/NR NTF: Represented/NR/ $20.00

HJF: Present/RS PNP: Inactive/NR

HOL: Present/RS RTR: Inactive/NR

JFT: Present/NR TSG: Present/RS

LTP: Present/RS WDR: Present/ OR

H&N: Inactive/NR

MWBR Inactive/NR

Total Group Donations: $20.00

RCM/RCMA REPORT: P/RS regional minutesYes,posted on both regional and areawebsites(odd months only)

SUBCOMMITTEE REPORTS: *(indicates committee reporting first in January 2015)

*P&P: Vacant PI: P/RS

Activities: Absent/NR2nd Literature: Rep/NR or inventory submitted

Outreach: Absent/NR H&I: A/NR2nd

OLD BUSINESS:

• Bowling Green Newspaper meeting schedule corrections still not resolved.
• Treasurer brought up concerns with our last two expenditures for DJ services totaling $250.00 paid out and asking ASC to consider more cost effective alternatives. Tabled

NEW BUSINESS:

• Motion was made by TSG and seconded by HOL to change May ASC to the 24th due to Mother’s Day. Passed 4-0-1
• HOL Group report sparked discussion over starting a group bank account and being asked to produce an EIC # (Employer Identification Number) or a member’s Social Security Number. Treasurer responded with her ESH on the changes with the banking regulations as it had been explained to her. It was suggested that the group simply inform of the non-profit status and not attach a specific member’s personal information that may not be in control of the group’s banking activity per say. RCM was asked to inquire at the region how they handled the KRCNA account when presented with the same dilemma.
• Several discussions came up from RCM’s report as follows:

Regional is requesting that SCKA host the PI/H&I Learning Day in the fall

Current Regional Rotation Schedule shows OA is scheduled to host the above mentioned Learning Day in 2015 asked RCM to verify and bring us the updated rotation schedule to include the newly formed OVANA area.

Amended Regional Policy under the former P&P Chair James A. still needs to be approved and policy update will follow.

BREAK FOR 15 MINUTES per policy at: 1:55pm after the motion to skip the break was made by TSG and 2nd by HOL the vote passed 2-1-1 (HJF had stepped out) The vote passed to skip the break and TSG & HOL decided to leave anyway. Chairperson then called for the break.

Call back to order by Chairperson at: 2:10pm

Re-establish voting members present: 4 JFT now voting to meet the required quorum.

Groups not represented: TSG & HOL

ELECTION OF ASC TRUSTED SERVANTS:

Trusted Servants Service Terms Reviewed Monthly bySecretary: updated infonoted below

ASC POSITIONS VACANT: RCMA, P&P,

Area positions with nominations now open: RCMA, P&P,Chair, Treasurer, and Secretary. Chair, Secretary, Treasurer and RCM are operating in Lame Duck capacity. Terms ending in May are V-Chair, H&I, RCM, and in June Literature.

Nominationsmade from the floor:Misty D. for PImade by HJF 2ndbyWDR

(resume read)

Vote to close nominationsfor PI made by LTP 2nd by JFT

Motion to waive paper ballots by JFT and 2nd by WDR Vote to waive: 4-0-0 Vote to elect: 4-0-0

Area Nominations /Resumes going back to the groups: None

REGIONAL POSITIONS VACANT:P&P,H&I,Literature,and RDA

Nominations made from the floor for:______

Nominations/Resumes going back to the groups for: None

MONEY TRANSACTION FOR TODAY’S BUSINESS:

Starting Balance: $666.98 (prudent reserve $500.00) operating balance: $166.98

Monthly Bills

Access KY: Ck#182 $19.95

Combined Communications:Ck#183 $17.50

Total Monthly Expenses: $37.45

Expenses as requested:

Secretary:

P&P:

Literature:

H&I:

PI:

Activities:

Outreach:

RCM:

P.O. Box (paid annually, due June 2015)

Rent (paid annually, due June 2015)

Region:

Domain Fee SCKANA site: (paid annually/$35.00 due Oct 2015)

Miscellaneous: Ck#184 $25.00 rent for Regional meeting space

Total Requested Expenses:$25.00

Total monthly and requested ASC expenses for today $62.45

Income:

Group Donations: $20.00

Activities:

Literature:

7th Tradition: $6.00

Miscellaneous: $25.00

Total Income today on 4/12/15: $51.00

ANNOUNCEMENTS:

• Dane H. willcelebrate 2 years on 5/17/15 @ JFT.
• Tara R. will celebrate 21 years on 4/27/15 @ LTP.
• Angelica V. will celebrate 1 year on 4/18/15 @ WDR.
• Tommy R. will celebrate 3 years on 5/2/15 @DIU.
• HJF’s 31st Group Anniversary will be on 6/20/15 @ Lampkin Park T-shirts for sale
• DIU Campout will be held June 5th thru 7th @ Barren River Lake Tail Waters
• Freedom Between Lakes Committee meets 0n 4/22/15 @ The Bus Stop Hopkinsville, KY
• “Canoe the Blue” hosted by OVANA area will be held on 6/20/15….mwbr
• Pennyrile Area will be hosting the Traditions/Concepts Workshop in November.

Region or World Donation: No for30% above allocated funds to Region and NAWS.

Next scheduled ASC Meeting will be on Sunday May 24th, 2015 @ 1:00pm

Next scheduled Regional Meeting will be on Sunday May17th, 2015 in Louisville, KY.

7TH Tradition: $6.00

Motion to close by: JFTand 2ndby:HJFVote: 4-0-0

Meeting was adjourned at 2:32pm